5082 - Letcher - Invitation for Bid - Hazardous Materials Inspection Services - R-2

Letcher County Fiscal Court is soliciting bids under IFB 5082 for hazardous material surveys of up to 150 residential properties acquired through a voluntary property buyout grant program, with bids due November 12, 2026 at 9:00 a.m. ET. Bidders must be environmental professionals licensed by the Kentucky Division of Air Quality and accredited in Kentucky, and must maintain active System for Award Management (SAM) registration.

Scope covers investigating each assigned residential building to identify and document friable asbestos, Class I and Class II non-friable asbestos-containing material, and suspected hazardous waste. Work includes physical sampling as needed, quantifying identified materials, and recommending removal and disposal methods. Survey reports are due within six days of inspection and must include the information needed for the Kentucky Division of Air Quality Notification of Asbestos Abatement/Demolition/Renovation form, plus photographs, sampling locations, and suspected materials. Removal and disposal are excluded. Contractors must begin within 14 days of notice to proceed and finish within 30 days. Properties are released sequentially as they clear program steps, and the county does not guarantee total work quantity, since structures may leave the program or go to another contractor.

Bidders must submit liability and workers' compensation insurance proof with minimums of $2 million aggregate and $1 million per occurrence for commercial general liability, $1 million per occurrence combined single limit for auto, and $1 million per occurrence for employer's liability. Required forms include a drug-free workplace affidavit, a non-collusion declaration, and a federal lobbying certification under 31 U.S.C. 1352, which is a prerequisite for contract execution. The county encourages women-owned, minority-owned, and veteran-owned businesses and applies 2 CFR 200.321 affirmative steps, but the source does not establish a set-aside or preference.

Bid opening is at 10:00 a.m. ET on November 12, 2026, with award anticipated at the Fiscal Court meeting on November 16, 2026, at 10:00 a.m. ET. Bids are submitted through the DFS Procurement Portal at dfs.bonfirehub.com/portal. Questions go to procurement@erassist.com, and inspection scheduling runs through buyout@erassist.com.