5 Day Janitorial D0700 Effingham

Central Management Services (CMS), State of Illinois, is soliciting bids for five-day janitorial services at facility D0700, 400 W. Wabash Avenue, Effingham, Illinois, under IFB SBSA 5 Day Janitorial Contract D0700 (BidBuy 27-416CMS-BOPM4-B-54617), with a mandatory pre-bid walkthrough on November 4, 2026 at 10:00 a.m. This is a Small Business Set-Aside, so only bidders registered with the Illinois Small Business Set-Aside Program are eligible to submit bids. Bidders must be actively registered in the Illinois Procurement Gateway at bid opening. Failure to attend the walkthrough renders bids non-responsive. Attendees must present formal identification, arrive on time, and represent only one company.

Scope covers after-hours janitorial service Monday through Friday, including restroom cleaning with disinfectants, floor mopping and vacuuming, waste removal and recycling, and scheduled tasks on twice-weekly, weekly, and semi-annual cycles. Those tasks include carpet shampooing, window and blind cleaning, and tile stripping and refinishing. The contract requires a minimum of 155 hours per month, with approximately 140 hours devoted to daily tasks. The vendor must furnish all supplies and equipment, using cleaning products certified by Green Seal, Ecologo, or the EPA Design for the Environment program. Prevailing wage compliance is mandatory, and subcontracting is prohibited. Vendors must submit a detailed working plan within five days of execution and maintain sign-in and sign-out sheets for all personnel. Per diem deductions apply for missed sign-ins, sign-outs, or required tasks. The vendor must carry $1 million general commercial liability per occurrence.

The initial term runs from December 1, 2026, or upon execution, through November 30, 2031. The total maximum amount will be entered by the State before execution. The contract may be funded partially or entirely with federal funds, with the percentage disclosed at award. The State will award to the lowest priced responsive and responsible bidder, and no bid bond or performance bond is required. The solicitation requires the IPG Active Registered Vendor Disclosure, the Offer to the State, and applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans. The Standard Illinois Certifications form requires annual recertification by January 1 of each fiscal year, with 34 compliance requirements and exposure under the Illinois False Claims Act. A $15 Minority Contractor Opportunity Initiative administrative fee applies to contracts exceeding $1,000.

Written questions are due no later than 72 hours before bid opening. Bids are due electronically through BidBuy on November 9, 2026 at 9:00 a.m. Location contact Jeff Calhoun can be reached at 217-278-3447.