40100 - AWOS Inspection and Maintenance Rebid - UPDATED

The Tennessee Department of Transportation Aeronautics Division (TAD) is seeking contractors for a multi-year maintenance contract for Automated Weather Observation Systems (AWOS). This solicitation aims to establish a network of contractors to provide inspection, maintenance, and repair services for 40 existing AWOS III units across Tennessee, with potential expansion during the contract term. The state intends to award one contract for AWOS inspections and up to five contracts for maintenance and repairs, with an initial three-year contract period and two optional annual renewals. Contractors must perform tri-annual inspections, including one annual FAA revalidation check, and respond to on-demand maintenance requests within specified timelines. Required qualifications include employees holding an FCC general radio/telephone repair license, FAA verification, and manufacturer's competency letters. Key deliverables include weekly maintenance reports, technical support, and a one-year warranty on all work performed. The bid event is open from October 6, 2025, to October 20, 2025, with all services to be delivered to Property Services Management in Nashville, TN by October 25, 2025. Prospective respondents must submit their questions and comments by October 10, 2025, at 10:00 AM CT.

The state encourages diversity business participation and asks contractors to complete a Diversity Utilization Plan, seeking involvement from minority-owned, woman-owned, service-disabled veteran-owned, disabled-owned, and small business enterprises. Contractors must be registered with the Tennessee Department of Revenue and comply with state regulations, including the Prohibition of Illegal Immigrants Act and Tennessee Consolidated Retirement System rules. Insurance requirements are comprehensive, including workers' compensation, commercial general liability, and automobile liability insurance with specific coverage amounts. The state will evaluate bids based on grouped lines for inspections and maintenance, with contractors required to bid on all line items in a group to be considered. Estimated parts purchases during the contract term are approximately $112,500, with pricing based on per-unit or hourly rates and including a call-out fee for site visits. Contractors will be selected through a competitive bidding process, with the state reserving the right to negotiate with responsive and responsible bidders. The maximum contract liability will be specified in the final agreement, and the total potential value encompasses inspection services, maintenance calls, and parts replacement across the 40 existing AWOS units.