40100_-_AWOS_Inspection_and_Maintenance_Rebid.pdf

Event Description The Tennessee Department of Transportation is seeking a contractor to provide AWOS inspections and maintenance for the Tennessee Department of Transportation. This will be a three (3) year contract with two (2) one year options to renew.

Specifications, terms & conditions, and relevant documents are attached to the event. Please note the Questions and Comments deadline in the Terms and Conditions. All questions will be compiled, reviewed, answered, and provided to all potential respondents. Questions should be submitted via email in the body of the email or on a Microsoft Word document.

Agency Contact: Josh Polk 615-360-4460 Joshua.Polk@tn.gov

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information)

Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

General Questions Question UOM Best Worst Weighting Response We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 1 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Question UOM Best Worst Weighting Response

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes 0%

Required: Yes Mandatory Response:Yes

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 2 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

Response Comments

Question UOM Best Worst Weighting Response

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default. 0%

Required: Yes Mandatory Response:No

Response Comments

The Contractor(s) shall provide services utilizing only employees holding an FCC general radio/telephone repair license, FAA letter of verification to perform maintenance on AWOS units in the appropriate sector, and a manufacturer's letter of competency in repair and inspection of that manufacturer's AWOS equipment.

Please attach all appropriate documentation to this bid factor.

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 3 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

Question UOM Best Worst Weighting Response

Please attach a Certificate of Insurance meeting all requirements of D.32 of the Terms and Conditions.

Required: Yes Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 4 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

Line Details No Bid:

Line: 1 Item ID: 1000190404 Line Qty: 450 UOM: Each Weighting: 25% Bid Qty: 450 Required: No Reserve Price: No

Description: Automated Weather Observing Station Inspection, Price per inspection, TDOT

Question UOM Best Worst Weighting Response What is the unit price of this item? 100%

Required: No Mandatory Response: No

Response Comments

No Bid:

Line: 2 Item ID: 1000207029 Line Qty: 225 UOM: Each Weighting: 25% Bid Qty: 225 Required: No Reserve Price: No

Description: Automated Weather Observing Station Inpection with FAA Revalidation Check, Price per Inspection, TDOT

Question UOM Best Worst Weighting Response What is the unit price of this item? 100%

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 5 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

No Bid:

Line: 3 Item ID: 1000207030 Line Qty: 425 UOM: Each Weighting: 25% Bid Qty: 425 Required: No Reserve Price: No

Description: On Demand Maintenance, Automated Weather Observing Station, Call-out fee, TDOT

Question UOM Best Worst Weighting Response What is the unit price of this item? 100%

Required: No Mandatory Response: No

Response Comments

No Bid:

Line: 4 Item ID: 1000190405 Line Qty: 625 UOM: Hour Weighting: 25% Bid Qty: 625 Required: No Reserve Price: No

Description: On Demand Maintenance, Automated Weather Observing Station, hourly rate, TDOT

Question UOM Best Worst Weighting Response What is the unit price of this item? 100%

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 6 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 7 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

Appendix A - Line Specifications Line: 1 Item ID: 1000190404 Line Qty: 450 UOM: Each Weighting: 25% Description: Automated Weather Observing Station Inspection, Price per inspection, TDOT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT

505 DEADERICK STREET

NASHVILLE TN 37243

United States

Quantity: 450 Due Date: 10/25/2025 Freight Terms:

Ship Via: Best Option Available

Line: 2 Item ID: 1000207029 Line Qty: 225 UOM: Each Weighting: 25% Description: Automated Weather Observing Station Inpection with FAA Revalidation Check, Price per Inspection, TDOT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT

505 DEADERICK STREET

NASHVILLE TN 37243

United States

Quantity: 225 Due Date: 10/25/2025 Freight Terms:

Ship Via: Best Option Available

Line: 3 Item ID: 1000207030 Line Qty: 425 UOM: Each Weighting: 25% Description: On Demand Maintenance, Automated Weather Observing Station, Call-out fee, TDOT

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 8 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT

505 DEADERICK STREET

NASHVILLE TN 37243

United States

Quantity: 425 Due Date: 10/25/2025 Freight Terms:

Ship Via: Best Option Available

Line: 4 Item ID: 1000190405 Line Qty: 625 UOM: Hour Weighting: 25% Description: On Demand Maintenance, Automated Weather Observing Station, hourly rate, TDOT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: PROPERTY SERVICES MANAGEMENT

505 DEADERICK STREET

NASHVILLE TN 37243

United States

Quantity: 625 Due Date: 10/25/2025 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 9 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Transportation Call for Shipping Information United States

Contact: Joshua Polk Phone:

Email: Joshua.Polk@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013741 Sell RFx 10 Event Round Version 1 1 Event Name 40100 - AWOS Inspection and Maintenance Rebid Start Time Finish Time

10/06/2025 14:00:00 CDT 10/20/2025 14:00:00 CDT