300 SP Lincoln State Park Generator PM New BidBid Documents

The State of Indiana Department of Natural Resources, on behalf of Spencer County, is soliciting bids through RFQ #0000086889 for a one-year generator preventative maintenance services contract at Lincoln State Park located at 15476 County Road 300 E, Lincoln City, Indiana 47552. The procurement seeks preventative maintenance services for two Generac emergency generators, with two scheduled service visits annually conducted according to attached specifications and equipment schedules. All work is explicitly limited to preventative maintenance only and excludes system repairs of any kind. Bidders must submit pricing on a per-service basis, with all costs inclusive of labor, materials, overhead, equipment, vehicles, tools, and travel expenses. The contract commences June 1, 2026, or from the date of the last State signature (whichever is later), and terminates May 31, 2027, or one year after the State's last signature (whichever is later), with potential renewal by mutual consent not to exceed four years total. Completed bid packages must be submitted via email to Nicholas Ramsey at nrramsey@dnr.in.gov or faxed to 317-972-3275 by Monday, May 18, 2026, at 10:00 AM EDT, with all questions due at least seven calendar days prior to the response due date. All quoted prices must remain valid for thirty calendar days following the response due date. Contractors are encouraged to conduct pre-bid site visits to inspect equipment and review maintenance histories and equipment warranties, with the property manager Joe Compton available at jcompton@dnr.in.gov or 812-937-4710.

The procurement includes diversity contracting participation goals requiring 8% Minority Business Enterprise (MBE) participation, 11% Women Business Enterprise (WBE) participation, and 3% Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation, with supporting documentation required for all claimed set-asides. Bidders may claim various purchasing preferences including U.S. Manufactured Product Preference, Indiana Business Preference, Indiana Manufactured Preference, and Indiana Small Business Preference, each with specific eligibility requirements and documentation. No incumbent contractor information has been identified in the available documentation. The contract will be awarded through issuance of a Purchase Order, and successful bidders must register with the State of Indiana Procurement Division within five days of award notification if not already registered. Payment shall be made in arrears following State fiscal policies and procedures via electronic funds transfer. No specific award value or budget range has been disclosed in the solicitation documents; however, the standard contract template for public works projects references a base bid structure with potential alternates, suggesting the final contract value will be determined by submitted bids.