3 Day Janitorial L6540 DeKalb

The State of Illinois, specifically the Central Management Services for DeKalb County, is seeking a 3-day janitorial services contract (Bid #25-416CMS-BOPM4-B-47307) for a facility located at 1330 Oakwood Dr., DeKalb, IL 60115. This is a Small Business Set-Aside Procurement requiring electronic bid submission through the BidBuy system by May 22, 2025. The solicitation requires bidders to have an active Small Business registration in the Illinois Procurement Gateway (IPG) at the time of bid submission. Bidders must submit comprehensive documentation, including the IPG Active Registered Vendor Disclosure and Business Enterprise Program/Veterans Small Business Program Utilization Plan. The state intends to award the contract to the lowest priced responsive and responsible bidder, with bids remaining firm for 180 days from opening. A non-mandatory site visit is scheduled for Wednesday, May 14, 2025, at 11:00 am, where prospective bidders can inspect the facility and understand site conditions. Evaluation criteria will focus on responsiveness, responsibility, and lowest overall total price, with the state reserving the right to request clarifications or additional information from bidders.

The procurement is specifically designated as a Small Business Set-Aside, which restricts participation to vendors with active small business registration in the Illinois Procurement Gateway. Potential bidders must comply with Illinois procurement laws and may be eligible for employment tax credits for hiring qualified veterans and ex-offenders. The solicitation includes provisions for domestic product procurement and potential federal funding considerations. Vendors must complete a comprehensive disclosure form that includes certifying their state registration, affirming they are not barred from state contracts, and providing detailed business information. A mandatory $15 administrative fee applies for contracts over $1,000, and vendors must disclose existing contracts with Illinois government units. While specific budget ranges were not explicitly detailed in the provided documents, the contract appears to be for ongoing janitorial services at a state facility. Bidders must demonstrate compliance with various state procurement regulations, including potential confidentiality requirements and comprehensive vendor disclosure protocols.