Q and A Amendment B-47307~1.docx

The document is a Bid Amendment Question and Answer document for a janitorial services contract (Bid #25-416CMS-BOPM4-B-47307) issued by the State of Illinois Central Management Services for DeKalb County. The contract covers 3-day janitorial services for a 2,307 sq. ft. facility located at 1330 Oakwood Dr., DeKalb, IL 60115, with electronic bid submissions required through the BidBuy system by May 22, 2025 at 11 AM CST. A non-mandatory site visit is scheduled for May 14, 2025, at 11:00 am, allowing prospective bidders to inspect the facility. The amendment addresses specific bidder questions regarding facility access (badge requirements), building specifications, and cleaning expectations, with references to additional details in the attached contract documents.

The procurement is designated as a Small Business Set-Aside, restricting participation to vendors with active small business registration in the Illinois Procurement Gateway (IPG). Bidders must submit comprehensive documentation, including the IPG Active Registered Vendor Disclosure and Business Enterprise Program/Veterans Small Business Program Utilization Plan. The state intends to award the contract to the lowest-priced responsive and responsible bidder, with bids remaining firm for 180 days. A mandatory $15 administrative fee applies for contracts over $1,000, and potential bidders may be eligible for employment tax credits. The evaluation will focus on responsiveness, responsibility, and lowest overall total price, with the state reserving the right to request additional information or clarifications from bidders.