1-01 - OVERVIEW - CMAR-CSP.pdf
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- Attached to
- 26RFCSP21 Expo AV Upgrade
- Solicitation number
- 26RFCSP21
- Issued by
- Williamson County, Texas
About this file
This is a Project Overview document for a Competitive Sealed Proposal issued by Williamson County, Texas, for audiovisual system upgrades at the Williamson County Expo Events Center in Taylor, Texas. The project requires a turnkey solution encompassing the replacement of existing audio systems with new digital signage and a centralized control system facility-wide. Specific work includes testing all components of existing AV infrastructure in the Pavilion and Arena with a written report detailing findings and condition assessment; cleaning and preparing approved components for reuse; installing new displays and web-based conferencing systems in the Meeting Room and Conference Room; outfitting the Show Office with new displays, digital signage players, and recessed ceiling loudspeakers; replacing existing displays in the Concessions Stands, Pre-Function space, and Reception area with larger displays and new digital signage players; installing a new video distribution system in the Expo Hall with six larger displays along the sides and rear, two ceiling-suspended projectors, and two projection screens at the front, along with video management capabilities for multiple input options; and providing structural modifications and power receptacles as necessary. A mandatory pre-solicitation conference is scheduled for Thursday, March 19, 2026, at 10:00 a.m. at the Williamson County Expo Center, 5350 Bill Pickett Trail, Taylor, Texas 76574. Substantial completion is required within 180 days after Notice to Proceed.
The construction budget for this project is $1,500,000.00. DBR Engineering Consultants, Inc. serves as the Architect of Record for this solicitation. The County intends to utilize a one-step selection process for this competitive sealed proposal. The Successful Respondent must meet all requirements of the RFCSP, maintain proper licensing, and comply with all federal, state, and local laws and mandates relative to the services specified.
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Text version
1 – Overview – Construction Page 1 of 2 Form rev. 03/2024
1 – Project Overview for GC
Project Description Pursuant to Chapter 2269 Subchapter D of the Texas Government Code, Williamson County (County) is seeking written proposals from qualified contractors to provide Competitive Sealed Proposals for Expo AV Upgrade. County intends to utilize the one-step selection process for this solicitation and award.
Williamson County, Texas, herein “the County”, seeks to establish a turnkey solution for upgrades to the audiovisual system at the Williamson County Expo Events Center in Taylor, Texas.
Solutions shall be in accordance with the engineered plans and specifications accompanying this scope summary.
The audio system(s) throughout the entire facility shall be replaced with a new digital signage system and a new control system shall be provided throughout as well. All components of the existing AV infrastructure in the Pavillion and the Arena shall be tested. A report summarizing the outcomes of this testing shall be provided to the County so that they may be made aware of the current condition of their systems and determine what shall be replaced versus what may remain for reuse. All components to be reused shall be cleaned by the contractor to ensure proper operation.
Both the Meeting Room and Conference Room shall be outfitted with new, larger displays and complete web-based conferencing systems. The Show Office shall receive new displays with digital signage players/receivers. This space is to be outfitted with recessed ceiling loudspeakers for audio feed monitoring. The existing displays in the Concessions Stands, the Pre-Function space, and the Reception area shall be replaced with larger displays and new digital signage players. New power receptacles shall be provided in the instances where displays are relocated or completely new.
The Expo Hall shall be outfitted with a new video distribution system. Since the space is divisible, video management capabilities are to be included to allow for multiple or the same inputs to the displays. Six (6) larger displays shall be provided along the sides and rear of the space. Two (2) new ceiling-suspended projectors and two (2) new projection screens shall be provided at the front of the space. Structural modifications shall be made to accommodate the six (6) displays, two (2) projectors, and two (2) projection screens. Power shall be provided to all new displays, projectors, and screens as well.
The Successful Respondent (ultimately the awarded Contractor) must meet all requirements of this RFCSP, maintain proper licensing, and comply with all federal, state, and local laws and mandates relative to the services specified in this RFCSP.
Architect of Record County has contracted with DBR Engineering Consultants, Inc. for Architectural/ Engineering services for this project.
Scope of Services County intends to Upgrade AV Systems at the Expo Center in accordance to the Plans, Specification, and drawings listed in the Scope attachment. The Project includes all utilities, drainage, roadways, parking, landscaping and walkways to structures, and landscaping associated with structures.
1 – Overview – Construction Page 2 of 2 Form rev. 03/2024
Substantial Completion 180 days after Notice to Proceed (NTP)
Construction Budget $ 1,500,000.00
Mandatory Pre-Solicitation Conference*
Thursday, March 19, 2026 10:00am Williamson County Expo Center 5350 Bill Pickett Trail Taylor, TX 76574
1 – Project Overview for GC
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