26CS0003_-_Rate_Sheet.xlsm

This is a Rate Sheet for an Invitation for Bid (IFB) solicitation 26CS0003 issued by the California Department of Veterans Affairs for maintenance and repair services for RapidPrint time and date stamp machines. The solicitation seeks comprehensive maintenance and repair services for seven RapidPrint Time and Date Stamp AR-E machines at the Veterans Home of California in Chula Vista, located in San Diego County. Services must be provided during standard business hours (Monday through Friday, 8:00 a.m. to 4:30 p.m.) with a mandatory twenty-four-hour response time to repair requests and completion within five working days unless parts must be ordered. The procurement schedule includes a question deadline of April 28, 2026, bid submission due May 6, 2026, at 4:00 p.m., public bid opening on May 7, 2026, at 10:00 a.m., and a proposed award date of May 8, 2026. The contract term is three years, commencing July 1, 2026, and ending June 30, 2029. A mandatory walkthrough is required for all bidders, and all documentation must be submitted via email.

The Rate Sheet requires bidders to specify hourly labor rates for routine service maintenance calls for three contract years (fiscal years 2026-27, 2027-28, and 2028-29), each estimated at twenty-four hours annually, with all costs inclusive of labor, tools, equipment, materials, oil, fluids, incidentals, postage, and freight. Additionally, bidders must account for materials reimbursement with a maximum annual allowance of $1,000.00 per year for a total of $3,000.00 over the three-year contract period. The award shall be made to the lowest responsible bidder whose bid complies with all IFB requirements. Bidders must be factory-trained service technicians with proof of required training and experience, maintain current licenses and permits, and provide certificates of insurance including Commercial General Liability coverage of not less than $1,000,000 per occurrence. No incumbent vendor information is identified, and there is no Disabled Veteran Business Enterprise (DVBE) subcontractor goal mandated; however, DVBE participation is encouraged with bid incentives ranging from 1% to 5%, and additional preferences are available for certified Small Business Enterprises, Micro-business Enterprises, and Nonprofit Veteran Service Agencies.