26005561 Cars and Trucks

The City of Midland, Texas is requesting bids on cars and light trucks in accordance with attached specifications and a detail sheet, with bids due August 6, 2026 at 2:00 p.m. through the Bonfire platform. A local-vendor preference under Texas Local Government Code 271.9051 applies: the City may award to a local bidder whose bid is within 5% of the lowest bid received if the City Council determines in writing that the local bidder offers the best combination of price and economic development opportunities (local employment and tax revenue). Bidders seeking local preference must complete and submit an Affidavit of Eligibility.

Vehicles are to be delivered to the Garage Division at 1701 Orchard Lane, Midland, Texas. The specifications document and detail sheet establish the technical, performance, safety, emissions, and mechanical standards bidders must satisfy. Bidders must submit brand-name product numbers and descriptive literature clearly marked for each item bid.

The City reserves the right to compare bid prices against the Texas Comptroller of Public Accounts contract and the Houston Galveston Area Council (HGAC) contract and may award to either if deemed more favorable. Contract documents and insurance requirements are non-negotiable; bidders must sign the contract as presented without modifications. Insurance requirements include Commercial General Liability ($1 million per person / $1 million per occurrence), Business Automobile Liability ($250,000 combined single limit), and Workers' Compensation at statutory limits. Selected contractors must provide executed bonds if applicable and insurance documentation within 21 days of the transmittal letter.

All bidders must submit either a bid or a completed No-Bid response; failure to do so will result in removal from the bid list for this material type. Bidders are responsible for acquiring and acknowledging any addenda. For information, contact the City of Midland Purchasing Department at (432) 685-7234 or purchasing@midlandtexas.gov.