services at the best value for the City of Midland. In determining the best value for the City of Midland, the City of Midland may consider the criteria enumerated in Section 252.043 of the Texas Local Government Code.

4. REQUIREMENTS

Bidder shall comment in the right margin as to whether his bid meets or exceeds the minimum specification shown. Please explain how it exceeds or falls short of the reequipment’s. Use blue or black ink if completed by hand or typewriter. A separate sheet may be used if each item is identified and the sheet(s) are signed.

REQUIREMENTS VENDOR

COMMENTS

mailto:purchasing@midlandtexas.gov

4.0 FULL SIZE ¾ TON REGULAR CAB 4X4 -(1 EACH)

4.1 Cab

4.2 Regular single cab

4.3Fuel tank shall be a minimum of 34 gallons 4.4Engine

4.5 6.2-liter gasoline (minimum)

4.6. V-8

4.7. 385 HP (minimum)

4.8 Transmission

4.9 Automatic

4.10 Column or knob shift

4.11 Drive type

4.12 4x4 (four-wheel drive SRW)

4.13 Part time 4wd

4.14 Electronic hi-low gear selection

4.15 Manual locking hubs

4.16 Tires standard all season

4.17 Wheels standard 17 in. steel wheels

4.18 Onboard tire pressure monitoring system (standard)

4.19 Brakes

4.20 Standard power brakes with 4-wheel ABS

4.21 Suspension (standard heavy duty)

4.22 Bumpers

4.23 Black front bumper with toe hooks

4.24 HD rear bumper with recess step

4.25 license plate mounting bracket, for front and rear bumpers

4.26 Trailer towing package

4.27 Trailer brake controller

4.28 Electrical trailer plug (female end wired to vehicle)

4.29 Trailer hitch receiver with a 2-inch ball hitch removable from receiver

4.30 Color

4.31 Exterior shall be white

4.32 Interior shall be gray or dark graphite

4.33 Seat

4.34 Bench seat with fold down arm rest/ cup holder

4.35 Full length standard vinyl floor covering with rubber floor mats

4.36 Heavy duty construction upholstery fabric covering the bench seat

4.37 Standard safety features to include air bags and back up camera

4.38 Tilt steering with cruise control

4.39 Tinted laminated glass on all windows

4.40 Standard power windows and power locks, AC and heat

4.41 Standard AM/FM radio with blue tooth

4.42 Minimum of 2 USB power ports and one cigarette lighter power port

4.43 Pickup bed shall be a long bed with locking tailgate

4.44 Double wall 8 foot long bed

4.45 Full width and length spray in bed liner

4.46 Full cab length nerf bar (running boards)

4.47 Single key locking system, different key for each vehicle.

5.0 Full Size ¾ Ton Extended Cab 4X4-(1 each)

5.1. Cab

5.2. Extended cab

5.3. Fuel tank with a minimum of 34 gallons

5.4. Engine

5.5. 6.2 liter minimum

5.6. V8 gasoline

5.7. Transmission

5.8. Automatic with column or knob shifter

5.9. Drive type

5.10. 4-wheel drive (SRW)

5.11 Part time 4WD

5.12 Electronic Hi and Low gear selector

5.13 Manuel locking hubs

5.14 Tires standard all season

5.15 Wheels standard 17 in steel wheels

5.16 On board tire pressure monitoring system (TPMS)

5.17 Brakes

5.18 Standard power brakes with 4wheel ABS

5.19 Suspension (standard heavy-duty suspension)

5.20 Bumpers

5.21 Front bumper shall be black with toe hooks

5.22 HD rear bumper with recess steps

5.23 License plate mounting brackets for both front and rear bumpers

5.24 Trailer towing package

5.25 Trailer brake controller

5.26 Electronic trailer plug (female side wired to vehicle)

5.27 Trailer hitch receiver with a 2-inch ball hitch removable from the receiver

5.28 Color

5.29 Exterior shall be color white

5.30 Interior shall be gray or a dark graphite

5.31 Seats

5.32 Front seat shall be a full bench seat with a fold down arm rest with a cup holder

5.33 Rear seat shall be a bench seat

5.34 Full length standard vinyl floor cover on both front and rear floors with rubber floor mats

5.35 Heavy duty construction upholstery fabric covering both seats

5.36 Standard safety features to include air bags and back up camera

5.37 Tilt steering with cruise control

5.38 Standard equipment power windows and power looks, with AC and Heat

5.39 Tinted laminated glass on all the windows

5.40 Standard AM/FM radio with blue tooth

5.41 Minimum of 2 USB power ports with one cigarette lighter power port

5.42 Pickup bed shall be a long bed with a locking tailgate

5.43 Double wall 8 foot long bed

5.44 Full width and length spray in bed liner

5.45 Full cab nerf bars (running boards)

5.46 Single key locking system, different key from each vehicle

6.0. Full Size ¾ Ton CREW CAB 2WD W/ Lift Tailgate-(1 each)

6.1 Cab

6.2 Crew Cab

6.3 4 full size doors

6.4 Fuel tank with a minimum of 34 gallons

6.5. Engine

6.6 6.2 liter minimum

6.7. V8 gasoline

6.8. Transmission

6.9. Automatic with column shift or knob shifter

6.10. Drive type

6.11 2-wheel drive (SRW)

6.12 Tires standard all season

6.13 Wheels standard 17-inch steel wheels

6.14 On board tire monitoring system (TPMS)

6.15 Brakes

6.16 Standard power brakes with 4-wheel ABS

6.17 Bumpers

6.18 Front bumper shall be black with toe hooks

6.19 HD rear bumper with recess steps

6.20 Front and rear license plate mounting brackets

6.21 Trailer towing package

6.22 Trailer brake controller

6.23 Electronic trailer plug (Female side wired to vehicle)

6.24 Trailer hitch receiver with a 2-inch ball hitch removable from receiver

6.25 Color

6.26 Exterior shall be color white

6.27 Interior shall be gray or a dark graphite color

6.28 Seats

6.29 Front seat shall be a full-size bench seat with a fold down arm rest / cup holder

6.30 Rear seat shall be a full-size bench seat

6.31 Full length standard vinyl floor covering both front and rear floor with rubber mats

6.32 Heavy duty construction fabric upholstery covering both front and rear seats

6.33 Standard safety equipment to include air bags and back up camera

6.34 Tilt steering with cruise control

6.35 Standard equipment to include power windows and door locks with AC and Heat

6.36 Tinted laminated glass for all windows

6.37 Standard AM and FM radio with blue tooth

6.38 Minimum of 2 USB power ports and one cigarette lighter power port

6.39 Pickup bed shall be a long bed with a tommy lift 1500lb

6.40 Double wall 8 foot long bed

6.41 Full width and length spray in bed liner

6.42 Full cab nerf bars (running boards)

6.43 Single key locking system, different key for each vehicle

7.0 Full Size ¾ Ton Crew Cab 4X4 with a lift gate-(1 each)

7.1 Cab

7.2 Crew cab with 4 full size doors

7.3 Fuel tank shall be a minimum of 34 gallons

7.4. Engine

7.5 6.2 liter minimum

7.6 V8 gasoline

7.7 Transmission

7.8 Automatic with column or knob shifter

7.9 Drive type

7.10 4-wheel drive (SRW)

7.11 Part time 4-wheel driver

7.12 Electronic Hi and Low gear shifter

7.13 Manual locking hubs

7.14 Tires standard all season

7.15 Wheels standard 17-inch steel wheels

7.16 On board tire pressure monitoring system (TPMS)

7.17 Brakes

7.18 Standard power brakes with 4-wheel ABS

7.19 Bumpers

7.20 Black front bumper with toe hooks

7.21 HD rear bumper with recess steps

7.22 Front and rear license plate mounting brackets

7.23 Trailer towing package

7.24 Trailer brake controller

7.25 Electronic trailer plug (female side wired to the vehicle)

7.26 Trailer hitch receiver with a 2-inch ball hitch that is removable from receiver

7.27 Color

7.28 Exterior shall be white in color

7.29 Interior shall be gray or dark graphite color

7.30 Seats

7.31 Front seat shall be a full-size bench seat with fold down arm rest with a cup holder

7.32 Rear seat shall be a full-size bench seat

7.33 Full length standard vinyl floor covering on both front and rear floor with rubber mats

7.34 Heavy duty construction upholstery fabric covering both front and rear seats

7.35 Standard safety equipment to include airbags and back up camera

7.36 Tilt steering with cruise control

7.37 Standard equipment to include power windows and door locks, AC and Heat

7.38 Tinted laminated glass on all windows

7.39 Standard AM and FM radio with blue tooth

7.40 Minimum of 2 USB power ports and 1 cigarette lighter power outlet

7.41 Pickup bed shall be 8-foot-long bed with a lift tailgate 1500lb

7.42 Double wall 8 foot long bed

7.43 Full width and length spray in bed liner

7.44 Full cab nerf bars (running boards)

7.45 Single key locking system, different key for each vehicle

SPECIAL CONDITIONS

1.2 All items shown as standard equipment in sales brochures

or advertising materials must be included on/in any equipment sold to the City of Midland.

2.2 Bidder shall include two (2) copies of illustrative and

technical data covering equipment proposed.

3.2 One (1) operator manual with each piece of equipment, and two (2) extra copies are required.

4.2 Two (2) copies of parts and service manuals are required.

They will be delivered with the equipment purchased by the City of Midland. They shall address all vehicles in the above specifications. CD’s or FREE internet access to the same is acceptable. These manuals shall include everything bumper to bumper, including electrical, emissions, software (including diagnostic repairs) and wiring connectors if necessary. If this is new software requiring a laptop, the laptop requirements shall be included.

5.2 The equipment furnished under these specifications will

be serviced by the City of Midland in accordance with the manufacturers’ recommendations and shall carry the standard nationally advertised warranties, unless enumerated elsewhere in the document.

6.2 In certain instances, the City of Midland Garage personnel may perform repairs to malfunctioning equipment under a warranty. The labor rate currently charged is $ 75.00 per hour. In the event the City of Midland Garage personnel are unable to complete repairs satisfactorily, arrangements for repairs shall be made with reputable outside repair shops. If parts are found defective, the City of Midland reserves the right to return said parts to the vendor for warranted cost free replacement, or option of a credit memo or cash refund.

7.2 IN ALL CASES VENDOR SHALL BE AFFORDED AN OPPORTUNITY TO MAKE

TIMELY REPAIRS BEFORE THE CITY OF MIDLAND GARAGE PERSONNEL

BEGIN WORK. THIS PERIOD SHOULD NOT EXCEED 24 CLOCK HOURS.

8.2 A pre-bid conference will be held at 9:00 A.M. on

Wednesday of the week preceding bid opening. The meeting shall be held at 1701 East Orchard, in building 6, Fleet Services, Conference Room. The purpose is to answer any questions and discuss the projects listed on this bid document, and to enable bidders to have a good understanding of the work to be done and materials required.

9.2 Please contact Mr. Eloy Salinas at (432) 685-7451 of

your interest in this project and your intent to attend the meeting. If there is no interest, there will not be a meeting.

10.2 All equipment or products, vehicles, trucks and

bodies must meet all Federal, State and local standards and/or laws including but not limited to ANSI, OSHA, ICC, DOT, NFPA, UL and MVI requirements pertaining thereto.

11.2 Any entity or person that manufactures, distributes

or converts new motor vehicles (or represents any entity that manufactures, distributes or converts new motor vehicles), or is in the business of buying, exchanging or selling new motor vehicles is required under the Texas Motor Vehicle Commission Code, Tex. Rev. Civ. Stat.

Ann. Art. 4413(36) and 4413(36a) to be licensed by Motor Vehicle Division of the Texas Department of Transportation.

12.2 Any inadvertent omissions from the specifications

shall not relieve the successful bidder from the responsibility of furnishing an operational unit complete with all necessary components, accessories, controls and technical advice for an efficient, safe operation, performing its' intended function.

14.2 Exceptions to minor deviations from written specifications shall not disqualify a bidder. The City of Midland shall determine what constitutes as a minor deviation.

15.2 IF NO EXCEPTIONS HAVE BEEN TAKEN, IT IS PRESUMED THE

OFFER MEETS SPECIFICATIONS. IF THE WRITTEN OFFER MEETS

SPECIFICATION AND THE EQUIPMENT DOES NOT MEET SPECIFICATION,

THE VENDOR WILL BE REQUIRED TO MAKE THE CORRECTION

WHENEVER THE DISCREPANCY IS DISCOVERED, REGARDLESS OF AGE

OR HOURS/MILES.

16.2 The vendor is responsible for including a State of Texas Motor Vehicle Inspe sticker on the vehicle if one is required by the State of Texas.

17.2 All equipment shall be delivered, fully serviced, and ready for use. This shall include all necessary paperwork to expedite payment and vehicle registration. The paperwork shall be filled out and include the original invoice with two (2) extra copies, the State of Texas Title Application, the Manufacture’s Certificate of Origin and all other material required by specifications. This shall be included at the time of delivery.

18.2 The delivery address is Upfitting

Location to be determined

19.2 Then delivered to: City of Midland

Fleet Services 1701 E Orchard Lane, Midland TX, 79701

20.2 A minimum of 24 hours’ advance notice shall be given to the Fleet Services Garage Superintendent prior to delivery of any equipment. (432) 685-7451.

21.2 All equipment delivered more than ten (10) workdays past delivery date will be assessed at a late fee. The fee is $ 50.00 or 1% of the purchase price; whichever is greater, per day, per vehicle, unless the General Services Director or the Fleet Services Superintendent approves the delay in writing.

22.2 Vehicles or equipment will not be paid for until they are checked in and all specifications are met. The City of Midland will then pay on a 30-day basis or as bid, not invoiced.

23.2 The bidder is to furnish names, addresses, telephone numbers and the name of a knowledgeable person to contact for at least five (5) customer references the bidder has furnished like equipment over the previous 12 to 24 months. This requirement is waived if the bidder has provided similar goods or services to the City of Midland.

24.2 New, unused and standard production equipment and components must be furnished. The City of Midland will not accept prototypes or experimental models.

25.2 Three (3) sets of keys, if keys are needed, are to be provided by vendor for each key item.

26.2 All transactions concerning this bid (excluding an original invoice) must be documented on shipping orders or letter of transmittal and coordinated through the Fleet Services Garage Superintendent. (432) 685-7451

27.2 The City of Midland reserves the right to delay the start of all warranty items covering the product(s) purchased in these specifications. The City of Midland will notify the Contractor in writing the day the new equipment went in service; and the warranty shall start that day. The in-service date may exceed one year after the date of purchase. The in-service date will vary if more than one product is purchased.

28.2 In order for your bid to be considered, and eliminate the possibility of technical disqualification, be sure the following has been done.

Make sure you have all pages of specifications

Be sure you return the specifications

Be sure you include bid

29.2 I hereby certify that the item I proposed to furnish on this invitation to bid meets or exceeds the specifications and intent pertaining thereto, and that the instructions to bidders have been read and conformed to. Deviations from these requirements will be corrected at vendor’s expense whenever discovered.

30.2 Failure to comply with your offer may result in a suspension of the City of Midland accepting your bids.

1. BID WAIVERS:

1.1 WAIVER OF ATTORNEY FEES: BY EXECUTING THIS CONTRACT, CONTRACTOR

AGREES TO WAIVE AND DOES HEREBY KNOWINGLY, CONCLUSIVELY,

VOLUNTARILY AND INTENTIONALLY WAIVE ANY CLAIM IT HAS OR

MAY HAVE IN THE FUTURE AGAINST THE OWNER, REGARDING THE

AWARD OF ATTORNEY’S FEES, WHICH ARE IN ANY WAY RELATED TO

THE CONTRACT, OR THE CONSTRUCTION, INTERPRETATION OR

BREACH OF THE CONTRACT. THE CONTRACTOR SPECIFICALLY

AGREES THAT IF THE CONTRACTOR BRINGS OR COMMENCES ANY

LEGAL ACTION OR PROCEEDING RELATED TO THIS CONTRACT, THE

CONSTRUCTION, INTERPRETATION, VALIDITY OR BREACH OF THIS

CONTRACT, INCLUDING BUT NOT LIMITED TO ANY ACTION PURSUANT

TO THE PROVISIONS OF THE TEXAS UNIFORM DECLARATORY

JUDGMENTS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE

SECTION 37.001, ET. SEQ., AS AMENDED), OR CHAPTER 271 OF THE TEXAS

LOCAL GOVERNMENT CODE, THE CONTRACTOR AGREES TO ABANDON,

WAIVE AND RELINQUISH ANY AND ALL RIGHTS TO THE RECOVERY OF

ATTORNEY’S FEES TO WHICH CONTRACTOR MIGHT OTHERWISE BE

ENTITLED.

Contractor agrees that this is voluntary and intentional relinquishment and abandonment of a presently existing known right. The Contractor acknowledges that it understands all terms and conditions of the Contract. The contractor further acknowledges and agrees that there was and is no disparity of bargaining power between the owner and the contractor. This section shall not be construed or interpreted as a waiver of sovereign immunity.

The contractor and owner are relying on their own judgement. Each party had the opportunity to discuss this contract with competent legal counsel prior to its execution.

1.2 Bidder’s Waiver: By submitting a bid, THE BIDDER AGREES TO WAIVE

AND DOES HEREBY VOLUNTARILY AND INTENTIONALLY WAIVE,

ABANDON AND RELINQUISH ANY CLAIM THE BIDDER HAS OR MAY

HAVE IN THE FUTURE AGAINST THE CITY OF MIDLAND, TEXAS, AND

THE CITY’S EMPLOYEES, AGENTS AND OFFICERS, ARISING OUT OF OR

IN ANY WAY CONNECTED WITH THE FOLLOWING:

1. THE ADMINISTRATION, EVALUATION OR RECOMMENDATION OF

ANY BID.

2. WAIVER OR DELETION OF ANY OF THE REQUIREMENTS UNDER THE

BID DOCUMENTS OR THE CONTRACT DOCUMENTS.

3. ACCEPTANCE OR REJECTION OF ANY BIDS; OR

4. AWARD OF CONTRACT.

By submitting a bid, the bidder acknowledges that the bidder understands all the terms of the bidding documents and consents to the bidding process and the possibility of a negative assessment. By submitting a bid, the bidder acknowledges and agrees that there was and is no disparity of bargaining power between the bidder and the City of Midland, Texas. The bidder agrees that this is the intentional of relinquishment of a presently existing known right. By signing the request for bid and/or below, your company agrees to the above waiver(s).

Company Name

Phone

Authorized Signature

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