26001106 Auctioneer Services RFP

The City of Midland, Texas, located in Mason County, is seeking proposals for professional auctioneer services through Request for Proposal (RFP) 26001106 to conduct public auctions for city-owned surplus assets. The procurement aims to secure qualified and experienced auctioneers capable of selling various items including police vehicles, trash trucks, heavy equipment, and miscellaneous municipal property through both live (in-person) and online auction formats. Proposers must submit sealed electronic proposals through the City's eProcurement system by December 17, 2025, at 2:00 P.M., with a virtual pre-proposal conference scheduled for December 4, 2025, at 10:00 A.M. Central Time. Proposals will be evaluated based on six key criteria: Experience & Expertise (25%), Marketing & Promotion (15%), Fees, Commission & Costs (15%), Auction Process (20%), Pricing & Payment (15%), and Logistics (10%). Offerors must provide three references from government entities or universities where similar services have been provided within the last three years and demonstrate financial stability through audited financial statements.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must comply with Texas Local Government Code provisions, including conflict of interest reporting requirements under Chapter 176. Vendors will be required to carry specific insurance coverage, including Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $250,000, and Workers' Compensation at statutory limits. The initial contract term is one year, with potential renewal options available at one-year intervals, subject to acceptable performance and price adjustments based on the Consumer Price Index, not to exceed 15% above the original proposal price. While no specific total contract value is listed, the City reserves the right to reject any and all proposals and seeks to maximize value and efficiency in asset sales. The contract will be governed by Texas law, with exclusive venue in Midland County, and the City intends to award the contract by January 13, 2026.