26-030 Ballistic Film RFP

This Request for Proposal (RFP 26-030) was issued by Bibb County Public Schools for ballistic film installation services across district-wide K-12 facilities in Georgia. The procurement seeks a contractor to furnish and install bullet-resistant and ballistic security laminate on doors and windows at multiple school locations to achieve ASTM F3561 standards, with protection required for glass panes in areas with public access including sidewalks, streets, parking lots, and bus drop-off zones. Deliverables include quality assessments and completion of all installation work by June 29, 2026, with liquidated damages of $100 per day assessed for non-completion. Qualified contractors must demonstrate a minimum of five years of relevant experience with K-12 or government facilities, provide three comparable project references, obtain manufacturer certification, and maintain commercial general liability insurance of at least $250,000 per occurrence plus workers' compensation coverage. Pricing must be submitted on a unit basis per window or per square foot and remain firm for 180 days from the proposal due date. A mandatory pre-bid conference was scheduled for February 10, 2026, at 10:00 AM EST at 4580 Cavalier Drive in Macon, Georgia, with a written questions deadline of February 17, 2026, at 9:00 AM EST, and proposals required via the Bonfire platform by March 2, 2026, at 8:00 AM EST. Award evaluation criteria included qualifications and experience (25 points), technical approach (25 points), price (25 points), safety and compliance (15 points), and schedule and capacity (10 points).

The RFP documents do not indicate specific set-asides or restrictions on organization types eligible to respond, nor do they reference disadvantaged enterprise designations. Clear Armor LLC was selected as the awarded contractor as of March 25, 2026, with the contract amount to be determined based on pricing submitted in their proposal response; the award was contingent upon available funding approval. The project is federally funded through grant funding and requires integration with existing Bibb County School District infrastructure and vendor procedures, with terms and conditions available at www.bcsdk12.net under the Procurement section. The contract term is for one year with options for four additional renewals. The district's point of contact for project execution is Mr. Antonio Simmons, Director of Facilities & Maintenance, and procurement inquiries should be directed to Dr. Elaine M. Wilson-Beverly, Executive Director of Procurement, at Elaine.Wilson@bcsdk12.net or 478-779-3522.