26-001-LH Installation of Common Use Passenger Processing System MBC Regional Airport (8/14/25)

Macon-Bibb County, Georgia is issuing a Request for Proposal (RFP 26-001-LH) for the procurement, design, installation, configuration, and implementation of a Common Use Passenger Processing System at Middle Georgia Regional Airport (MCN). The system encompasses Common Use Passenger Processing Systems (CUPPS) and Common Use Terminal Emulator (CUTE) applications, boarding pass readers capable of scanning 1D and 2D barcodes, common use workstations with Intel i5/i7 processors, minimum 16GB RAM, and 256GB+ solid-state drives, boarding gate display monitors, thermal printers, self-service kiosks, and 42-inch Flight Information Display System (FIDS) screens. The installation scope includes 4 workstations behind ticketing counters, 2 workstations in the secure area, 2 self-service kiosks, 5 gate display monitors, and 2 FIDS screens, with initial functionality of 2 workstations, 2 kiosks, boarding pass readers, and thermal printers required by mid-September 2025 and full system functionality by October 16, 2025. The system must integrate with three airlines currently operating at MCN: Contour, Sun Country, and Spirit Airlines, and must include 24/7 remote support services. Proposers must demonstrate experience and capacity on similar public agency projects within the past five years, provide three or more relevant references, submit detailed equipment specifications, itemized cost lists including all fees and licensing costs, and follow a 100-point evaluation rubric comprising Experience and Capacity (40 points), Project Approach and Timeline (30 points), Presentation (10 points), and Price (20 points). Proposals must be received by Thursday, August 14, 2025, at 12:00 p.m. EDT at the Macon-Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, with the deadline for submitting questions being Friday, July 25, 2025, by 3:00 p.m.; site visits may be scheduled through August 5, 2025, by contacting Justin Roland at (478) 703-2815.

Minority-Owned Business Enterprises (MBEs), Women-Owned Business Enterprises (WBEs), Disadvantaged Business Enterprises (DBEs), and other small and disadvantaged businesses are encouraged to participate in the solicitation and to utilize M/W/DBE subcontractors where possible, with assistance available through Charise Stephens, Director of Small Business Affairs, at (478) 300-2297 or cstephens2@maconbibb.us. All respondents must complete mandatory compliance documentation including a Bidder Qualification Form, Non-Collusion Affidavit, Certification Regarding Debarment/Suspension/Ineligibility, Financial & Legal Stability Statement, Insurability Statement, and E-Verify Affidavit, and must submit proposals in separate sealed envelopes for technical and cost proposals with one original and one digital copy on a flash drive. The county will provide network infrastructure including cabling and Internet Service Provider services based on project needs and is open to phased deployment with the remainder of equipment delivered after the initial September deadline. A bid bond requirement of a minimum of five percent of the total bid proposal is required. The estimated construction budget will be determined based on proposals received, and the term of the support agreement is flexible and will be determined by what is offered in bidders' proposals. Macon-Bibb County will not provide compensation to respondents for proposal preparation or demonstration expenses and reserves the right to accept or reject any or all submissions without providing cause, negotiate modifications, or conduct interviews with selected vendors.