25RFP82 EMS Patient Cardiac Care Monitor

Williamson County is seeking sealed proposals for an advanced cardiac monitor/defibrillator procurement for Williamson County Emergency Medical Services (WCEMS), with the goal of replacing aging equipment and enhancing patient care capabilities. The solicitation, numbered 25RFP82, aims to purchase approximately 35 new cardiac monitors, with 6 monitors for field trucks and 1 monitor for clinical practice trials. Vendors must provide comprehensive equipment packages including monitors, batteries, cases, printers, network connectivity, cables, probes, and accessories, along with software licenses, integration capabilities, on-site training, and battery charging stations. The procurement will follow a two-phase evaluation process: an initial trial selection phase using a 200-point scale to choose the top two proposals, followed by a final selection phase using a 100-point scale that assesses pricing, clinical and technical trials, and field trials. Key dates include a non-mandatory pre-proposal conference on October 7, 2025, proposal submissions due on October 30, 2025, and a target contract award date of June 1, 2026, with product delivery required by September 1, 2026. Vendor qualifications include a minimum of 5 years' experience supplying cardiac monitors to EMS agencies, necessary manufacturer credentials, and the ability to provide a multi-year service agreement covering preventative maintenance, repairs, and technical support.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete several mandatory attachments, including a Proposal Affidavit certifying compliance with Texas Government Code provisions, which includes non-discrimination clauses and restrictions on boycotting certain entities. While specific budget ranges are not directly stated, the comprehensive nature of the procurement suggests a significant investment in medical equipment and associated services. The contract will include provisions for potential interlocal agreement adoption, allowing other agencies to potentially utilize the awarded contract. Vendors must provide detailed information about their qualifications, including past project experiences, legal history, and three references demonstrating similar contract work within the past five years. The solicitation indicates that funding has been approved by the County Commissioner's Court, with the final budget to be determined during the selection process. The contract will initially begin on the award date and expire either upon completion of cardiac monitor maintenance or after six years, with potential twelve-month renewals contingent on appropriated funds.