2-Attachment B - Scope of Work.pdf
PDF 204 KB Posted
- Attached to
- 25RFP82 EMS Patient Cardiac Care Monitor
- Solicitation number
- 25RFP82
- Issued by
- Williamson County, Texas
About this file
This Scope of Work (SOW) document is for Williamson County EMS (WCEMS), detailing a procurement project for advanced cardiac monitors/defibrillators. The project involves purchasing an estimated 35 new cardiac monitors to replace aging equipment in the WCEMS fleet, with the goal of enhancing patient care and operational efficiency. The selected vendor will provide, deliver, configure, and install the monitors, along with associated accessories, software, training, warranty, and service agreements. The monitors must meet specific clinical and field requirements, integrate with the electronic patient care reporting (ESO) system, and include wireless/cloud data connectivity. The project timeline requires all equipment to be delivered, installed, and configured within 90 days of contract award, with a target delivery date of September 1st, 2026.
The proposal evaluation will occur in two phases, with a total possible scoring of 300 points. Phase 1 (Trial Selection) will evaluate compliance with specifications and trial requirements, with the top two proposals proceeding to Field/Clinical Trials. Phase 2 (Final Cardiac Monitor Selection) will focus on pricing, clinical and technical trials, and field trials to select the top proposal. Vendor qualifications include a minimum of 5 years' experience supplying cardiac monitors to EMS agencies, manufacturer credentials, and necessary permits and certifications. The contract includes a multi-year (minimum 5-year) service agreement covering preventative maintenance, repairs, and technical support, with the vendor also providing options for recycling or trade-in of current devices.
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Attachment B– Scope of Work (SOW)
25RFP82 | ATTACHMENT B – SCOPE OF WORK
This Statement of Work (SOW) defines the procurement, delivery, implementation, and support requirements for an estimated 35 new advanced cardiac monitors/defibrillators for Williamson County EMS (WCEMS). The goal is to enhance patient care, ensure alignment with current prehospital standards, and integrate seamlessly with existing WCEMS systems.
1.0 Project Summary
This project covers the purchase, deployment, and integration of an estimated 35 new cardiac monitors/defibrillators. These units will replace aging equipment in the WCEMS fleet, supporting advanced monitoring, resuscitation, and data integration capabilities to improve patient outcomes and operational efficiency.
2.0 Scope of Work
The selected vendor will provide, deliver, configure, and install and estimated 35 cardiac monitors with all associated accessories, software, training, warranty and service agreements. The scope includes full integration with WCEMS's electronic patient care reporting (ESO) system, wireless/cloud data connectivity, and multi-year service and support.
3.0 Requirements
• The monitors must meet the functional, technical, display, and general specifications as defined in the
WCEMS Clinical Practices Requirements document.
• The monitors must meet the case, power, cable, alarm, display, CPR, 12-lead, printing and general configuration specifications as defined in the WCEMS Field Requirements document.
• The vendor must meet the RFP trial requirements of total number of required monitors, trial dates, technical integration, point of contact and pre-trial training
4.0 Deliverables
The selected vendor shall provide the following deliverables:
• Estimated 35 new cardiac monitors/defibrillators meeting the specifications above
• All accessories, cables, batteries, and charging systems
• Training
• Necessary software licenses and integration tools
• Operation and service manuals
• Documentation certifying compliance with FDA and safety standards
5.0 Vendor Qualifications
The selected vendor must demonstrate:
• Minimum of 5 years’ experience supplying cardiac monitors to EMS agencies
• Manufacturer credentials
• All necessary permits, licenses, and certifications
Attachment B– Scope of Work (SOW)
25RFP82 | ATTACHMENT B – SCOPE OF WORK
6.0 Training and Support
Vendor will provide onsite training for WCEMS paramedics and EMTs on operation, maintenance, and troubleshooting of the monitors. A multi-year (minimum 5-year) service agreement covering preventative maintenance, repairs, and technical support is required. Vendor will also provide options for recycling or trade-in of current devices.
7.0 Timeline and Acceptance
All equipment will be delivered, installed, and configured within 90 days of contract award with a target date for delivery no later than September 1st, 2026. Final acceptance will be granted upon successful installation, verification of ePCR integration, and completion of staff training.
8.0 Proposal Evaluation
Proposals will be evaluated in two phases:
Phase 1: Trial Selection
• Compliance with specifications and ability to meet and participate in trial requirements
• Top two proposals will be selected to proceed to Field/Clinical Trials
• Ranking based on 200 points.
Points Criteria 87 points: Able to meet all Trial Requirements 72 points: Number of Clinical and Technical Monitor Attributes Met 41 points: Number of Field Monitor Attributes Met 200 points Total Possible
Phase 2: Final Cardiac Monitor Selection
• Top proposal will be selected based on pricing, clinical and technical trial, and field trial. The trials will test the defined clinical, technical, and field requirements.
• Ranking based on 100 points.
Points Criteria 34 points Pricing 33 points Clinical and Technical Trial 33 points Field Trial 100 points Total Possible
| 1.0 Project Summary |
| 2.0 Scope of Work |
| 3.0 Requirements |
| 4.0 Deliverables |
| 5.0 Vendor Qualifications |
| 6.0 Training and Support |
| 7.0 Timeline and Acceptance |
| 8.0 Proposal Evaluation |
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