25IFB85 Solicitation- Aggregate Grades 3, 5, FS

Williamson County, Texas, is conducting a competitive Invitation for Bid (IFB) solicitation (25IFB85) to procure aggregate materials for surface treatments, specifically seeking qualified companies to provide three aggregate grades: Type E, Grade 3 (1,000 tons), Type E, Grade 5 (7,000 tons), and Type E, Grade FS (6,000 tons). The procurement follows the Texas Department of Transportation's 2024 Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges, with materials to be delivered to 1400 NE Inner Loop, Georgetown, TX 78626. Bidders must submit comprehensive qualifications, including three references demonstrating previous similar service performance, and provide detailed test reports from an independent laboratory covering sieve analysis, deleterious material percentage, flakiness index, magnesium sulfate soundness, and Los Angeles abrasion. The county will evaluate bids based on factors including price, vendor experience, reputation, quality of goods, safety record, and financial capabilities. The solicitation was posted on September 24, 2025, with proposals due by October 14, 2025, and the contract will be awarded on an "as needed" basis with potential for multiple contractor selections.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, but it does include provisions that favor local vendors within Williamson County. Bidders must complete mandatory compliance documents, including a Conflict of Interest Questionnaire and an Anti-Boycott Statement certifying they do not boycott Israel, energy companies, or firearm entities. The initial contract term is one year, with options for two additional 12-month renewals, contingent on fund availability and performance satisfaction. While specific total contract value is not explicitly stated, the aggregate quantities suggest a substantial procurement with potential for price adjustments up to the Consumer Price Index (CPI-U). Successful bidders must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, automobile liability, and umbrella coverage with specific minimum liability limits. The county reserves the right to purchase from alternative vendors if the awarded contractor cannot meet immediate needs, ensuring flexibility in the procurement process.