25-038 (BS) Dedicated Internet Access, Quarry Run (E-Rate)

The San Antonio Independent School District (SAISD) is seeking proposals for Dedicated Internet Access (DIA) service to its Quarry Run Data Center through RFP #25-038. The procurement specifically requests proposals for internet connectivity with two bandwidth options: 30 Gbps or 40 Gbps, with service terminating on a single-mode QSFP optical interface and supporting BGP peering capabilities. Vendors can propose two service delivery models: third-party last-mile facilities coordination or an end-to-end facilities model where the provider owns all transport infrastructure. The RFP requires comprehensive technical documentation, as-built diagrams, and compliance with specific technical specifications. Evaluation criteria will be weighted across multiple factors: purchase price (35 points), service quality and district needs alignment (30 points), long-term cost (6 points), vendor reputation (10 points), past district relationship (5 points), references (5 points), HUB impact (5 points), and other relevant factors (4 points). Key dates include vendor questions due by December 17, 2025 at 12:00 PM CST, district responses posted by December 18, 2025, and proposal submissions required through the Bonfire Portal by January 15, 2026 at 2:00 PM CST.

The contract includes provisions encouraging Historically Underutilized Business (HUB) participation with a minimum 20 percent goal. Vendors must submit mandatory forms including EDGAR compliance certification, HB 89 verification (Israel boycott prohibition), SB 252 verification (foreign terrorist organization prohibition), and a conflict of interest questionnaire. Insurance requirements are substantial, mandating a $500,000 comprehensive general liability policy, worker's compensation coverage, and $500,000 professional liability insurance. The contract term is three years from Board of Trustees approval, with options to renew for two additional one-year periods. Proposers must provide pricing for optional services like DDoS protection and IPv6 support, with all costs presented as monthly and non-recurring charges. The procurement is contingent upon district and E-Rate funding availability, with no guaranteed minimum work volume. The new service must be fully operational by July 1, 2026, with billing commencing no earlier than that date to comply with E-Rate funding requirements. While specific budget ranges are not disclosed, the comprehensive requirements suggest a significant telecommunications investment for the district.