25-0021 Food Bars, Worktables and Point of Sale Carts

Beaverton School District 48J in Oregon is soliciting competitive bids through Invitation to Bid (ITB) 25-0021 for the procurement of fully assembled food service equipment, specifically food bars, worktables, and point-of-sale carts for delivery to approximately 45 school locations across the district. The solicitation encompasses 345 total pieces of equipment, including five-foot and six-foot food bars in both low and standard heights, worktables with multiple tray rail configurations, food bar end tables, and point-of-sale carts distributed across elementary, middle, and high schools throughout Washington County. All equipment must be fully assembled, delivered via inside delivery to school kitchens, installed at final locations, and uncrated with all shipping materials removed by the vendor by the final delivery deadline of June 30, 2026. Equipment must be constructed of sturdy molded plastic and metal with rounded corners, curved support columns, and contemporary commercial design, be easily movable through standard single doors without disassembly, and come from the same manufacturer and product line to ensure aesthetic continuity. The solicitation references Cambro's Versa line as the specified equipment, though bidders may request written approval for equivalent products prior to submission. Key evaluation criteria focus on award to the responsible bidder submitting the lowest responsive bid, with the District reserving the right to reject any or all bids, cancel the solicitation, or award multiple contracts if beneficial. Critical deadlines include a pre-bid conference scheduled for March 5, 2026 at 10:00 AM via Microsoft Teams, bid submission via email to contracts@beaverton.k12.or.us with a closing date of March 26, 2026 at 2:00 PM Pacific Time, and public bid opening via conference call on the same date. Bidders must submit all required forms, certifications, and affidavits including bidder certification, independent contractor certification, affidavit of non-collusion, conflict of interest certification, bidder responsibility forms, three project references with detailed information on key personnel qualifications and financial resources, suspension and debarment certification, lobbying certification, clean air and water certification, and Oregon certification of business inclusion and diversity plan.

The solicitation requires compliance with prevailing wage laws where applicable, Oregon tax laws, civil rights requirements, and federal regulations regarding debarment and suspension, and includes provisions related to the Davis-Bacon Act, Contract Work Hours and Safety Standards Act, Clean Air Act, Federal Water Pollution Control Act, and the Byrd Anti-Lobbying Amendment when federal funding is involved. The Beaverton School District's Oregon Certification of Business Inclusion and Diversity Plan suggests that disadvantaged enterprises, minority-owned businesses, women-owned businesses, and other identified small business classifications are encouraged to participate and may receive consideration under the District's diversity and inclusion objectives. The successful bidder must execute the contract within five calendar days of contract receipt and provide insurance certificates, including workers' compensation, employer's liability ($1,000,000 minimum), comprehensive automobile liability ($1,000,000 combined single limit), comprehensive general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and professional liability ($1,000,000 minimum). Bids remain firm offers open for sixty days pending the District's acceptance, and the District may require product samples, descriptive literature, or demonstrations prior to award to verify product quality and conformance to specifications. While no specific budget amount is disclosed in the available solicitation documents, the procurement involves 345 pieces of food service equipment across multiple school locations with pricing submitted according to the Price Schedule in Section IV-Attachments, Exhibit 1, with the contract award based on the total extended cost across all items calculated by multiplying unit price by quantity required. Future annual price increases following the initial one-time purchase are limited to the prior year's percentage increase in the applicable Consumer Price Index - Western Region unless the provider demonstrates cost increases or industry-specific market conditions warranting higher increases.