5. Attachment M - Equivalent Product Request Form.pdf
PDF 142 KB Posted
- Solicitation number
- S-P34048-00016162
- Issued by
- Washington County, Barlow City, Oregon
About this file
This is an Equivalent Product Request Form for Solicitation No. 25-0021 concerning Food Bars, Worktables and Point of Sale Carts. The form serves as the mechanism by which bidders may propose substitute or equivalent products to those specified in the solicitation's price schedule. Bidders must complete the form by providing the ITB item number and description, specifying the original item, and detailing their proposed substitute including manufacturer name, product name, brand, and item code. The form requires submission of a specification sheet or similar documentation detailing the proposed product's specifications and attributes, along with pictures, and allows for optional submission of product sell sheets and additional supporting data.
Bidders submitting equivalent product requests must certify that the proposed substitute's function, appearance, and quality are equal to or superior to the specified item and agree to the terms and conditions for equivalents outlined in the solicitation documents. Submission requires contact information including name, company, address, phone, email, and fax number. The form includes a section for district staff evaluation, which documents receipt of required materials, assigns approval status based on specified criteria including document completeness and specification compliance, and provides space for remarks regarding the determination.
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Text version
2-26-26
SECTION III – ATTACHEMENT M
Solicitation No. 25-0021
Food Bars, Worktables and Point of Sale Carts
Substitute/Equivalent Product Request
SPECIFIED ITEM INFORMATION (From Attachment G Price Schedule)
ITB ITEM NUMBER: ________________________________________________________________________________ ITB ITEM DESCRIPTION: ______________________________________________________________________________ SPECIFIED ITEM: _________________________________________________________________________________
PROPOSED SUBSTITUTION/EQUIVALENT PRODUCT INFORMATION
MFR NAME:_______________________________________________________________________________________ MFR PRODUCT NAME: ______________________________________________________________________ _______ MFR BRAND: ______________________________________________________________________________ ______ MFR ITEM CODE: __________________________________________________________________________________
PRODUCT INFORMATION FOR PROPOSED SUBSTITUTE/EQUIVALENT:
☐ Specification Sheet or similar detailing the product’s specifications and attributes - REQUIRED ☐ Pictures - REQUIRED ☐ Product sell sheet ☐ Additional available data regarding the item.
The undersigned certifies the function, appearance, and quality of the proposed equivalent are equal or superior to specified item. The undersigned agrees, if this page is reproduced, to the terms and conditions for equivalents found in the solicitation documents and that they apply to this proposed substitute/equivalent.
Request Submitted by:
Name Signature (Entering a name in the signature line constitutes an E- Signature)
Company Name Street Address City, State, Zip Date Telephone Number Email Fax Number
For Use by District Staff
☐ Spec Sheet or Similar Received ☐ Pictures Received ☐ Product Sell Sheet Received ☐ Additional Information Received
☐ Approved-Equal ☐ Not Approved-No Required Documents ☐ Not Approved-Missing Required Documents ☐ Not Approved-Attributes don’t meet specifications
By Date Remarks:
| ITB ITEM DESCRIPTION epr: |
| undefined epr: |
| PROPOSED SUBSTITUTIONEQUIVALENT PRODUCT INFORMATION epr: |
| MFR PRODUCT NAME epr: |
| undefined_2 epr: |
| Text2 epr: |
| PRODUCT INFORMATION FOR PROPOSED SUBSTITUTEEQUIVALENT epr: |
| Specification Sheet or similar detailing the products specifications and attributes REQUIRED epr: Off |
| Pictures REQUIRED epr: Off |
| Product sell sheet epr: Off |
| Additional available data regarding the item epr: Off |
| Name epr: |
| Company Name epr: |
| Street Address epr: |
| City State Zip epr: |
| Date epr: |
| Telephone Number epr: |
| Email epr: |
| Fax Number epr: |
| Spec Sheet or Similar Received epr: Off |
| Pictures Received epr: Off |
| Product Sell Sheet Received epr: Off |
| Additional Information Received epr: Off |
| ApprovedEqual epr: Off |
| Not ApprovedNo Required Documents epr: Off |
| Not ApprovedMissing Required Documents epr: Off |
| Not ApprovedAttributes dont meet specifications epr: Off |
| By epr: |
| Date_2 epr: |
| Text1 epr: |
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