24-021 (10) Student Activities and Fundraising

The San Antonio Independent School District (SAISD) is conducting a Request for Proposal (RFP 24-021) for Student Activities and Fundraising services within Bexar County, Texas. The procurement seeks qualified vendors to provide online donation fundraiser systems and related services to support district fundraising activities. Vendors must submit comprehensive proposals demonstrating capabilities in managing fundraising platforms, with a focus on meeting K-12 Texas school district requirements. Evaluation will be conducted on a pass/fail basis, assessing proposal completeness, intent to meet district needs, appropriate pricing and discounts, and suitable references. The solicitation requires vendor fees not to exceed 25% per fundraiser, with proposals due by September 15, 2025, and considered firm offers valid for 120 calendar days from the opening date. The contract term extends until June 30, 2030, with a requirement for vendors to re-apply if no activity occurs within two consecutive years. No vendor questions are permitted during this procurement process.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive company assurances, including a minimum $100,000 bond dedicated to SAISD to protect against fraud and misappropriation. External audits of processes and detailed litigation history involving client funds are mandatory. The district reserves the right to award contracts to single or multiple vendors, establishing primary, secondary, and tertiary suppliers. Awards made by SAISD may be adopted by other Central Texas Purchasing Alliance (CTPA) member districts under the same terms and conditions. While specific award values are not disclosed, the continuous open solicitation suggests potential for significant ongoing fundraising service contracts across multiple school districts. Vendors must demonstrate robust capabilities in managing online fundraising platforms, financial transparency, and compliance with K-12 educational institution standards.