#21-KR3 Electronic Document Management System

Eastern Washington University (EWU) is seeking proposals from qualified and experienced firms to identify and implement a new Electronic Document Management System (EDMS) to replace its current network shared drive. The EDMS will provide greater flexibility, functionality, scalability, security, and reporting capabilities, while maintaining an intuitive interface for EWU's customers. The EDMS will serve EWU and the state and local jurisdictions of Spokane Valley City, Spokane County, and Spokane City in the state of Washington. The EDMS must meet detailed functional, technical, user experience, authentication, security, and integration requirements outlined in the Request for Qualifications and Quotations (RFQQ). Proposals are due no later than 2:00 PM Pacific Time on Friday, June 18, 2021, and the period of performance will begin on June 28, 2021, with system configuration, testing, file transfer, and go-live with users by September 20, 2021. EWU will evaluate proposals based on the pricing quote, detailed requirements, and project approach, with a total of 100 possible points.

EWU encourages participation from certified minority, women, and veteran-owned businesses, but does not require a minimum level of participation or provide any preference in the evaluation. The RFQQ does not provide details on pricing terms, set asides, incumbents, funding requirements, or other financial information. However, EWU is requesting quotes to determine if they have allocated sufficient funds for the project, as the EDMS will need to integrate with EWU's existing AssetWorks and AutoCAD systems and migrate approximately 527 GB of data across 50,000 folders and 734,000 files from the current network shared drive.