2027 Juvenile Behavioral Health Summit

The Administrative Office of the Courts (AOC) on behalf of the Maryland Judiciary's Office of Problem-Solving Courts is soliciting proposals (Solicitation K27-0010-25U) from qualified facility providers to host the 2027 Statewide Juvenile Behavioral Health Summit, a two-day collaborative convening designed to bring together stakeholders from juvenile justice, behavioral health, education, child welfare, public health, and community-based services. The selected facility must be located within fifty miles of 187 Harry S. Truman Parkway in Annapolis, Maryland, and accommodate up to 500 attendees with overnight accommodations for 105 staff and participants across 105 single-occupancy guest rooms. Required deliverables include one large meeting space seating 500 with presentation equipment, six private breakout meeting rooms (one accommodating 70 people and five accommodating 30 people each), a locked storage room, reception space, formal dining room, business center, and fitness center, along with comprehensive food service including daily breakfasted breakfasts and lunches for two days with special dietary accommodations for Kosher, vegan, vegetarian, and gluten-free options, plus morning and afternoon snacks and continuous beverage service. The summit may occur on one of ten preferred dates between April 26 and June 23, 2027, with check-in occurring the day prior to event start. The successful offeror must provide a dedicated event coordinator and at least two on-site technical support staff for the event duration, maintain ADA compliance, provide secure wireless high-speed internet throughout the facility, ensure on-site parking without secondary transportation or parking within a half-mile radius, and comply with current State of Maryland and Judiciary COVID protocols. Proposals are due May 11, 2026, with evaluation criteria prioritizing price followed by the extent to which shortlisted sites meet overall RFP requirements, with award made to the responsible offeror submitting the most advantageous proposal considering both price and evaluation factors. Shortlisted offerors will be required to conduct site visits demonstrating compliance with facility requirements and may be invited for onsite or virtual presentations.

The solicitation permits Minority Business Enterprise (MBE) and Veteran-Owned Small Business Enterprise (VSBE) designations with corresponding certification numbers on the bid proposal form, though no specific set-asides or restrictions on organizational types are noted in the procurement documents. Offerors must be registered with Maryland's Department of Assessments and Taxation prior to award consideration and must comply with multiple certification and compliance requirements, including submission of a Bid/Proposal Affidavit affirming legal and ethical compliance matters under penalty of perjury and a Contract Affidavit certifying business registration status and good standing with Maryland tax obligations. All materials developed under the contract are owned by the AOC as works for hire, and contractors must execute a Non-Disclosure Agreement protecting confidential judicial information, with breach subject to liquidated damages of $1,000 per unauthorized disclosure. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure requiring integration is specified. The solicitation does not explicitly state a budget range or award value; however, the contract term extends from purchase order issuance until project completion or June 30, 2027, whichever occurs sooner, with payment due within thirty days of invoice receipt and deliverable acceptance, and all pricing must be submitted on the standardized Bid/Price Proposal Form with itemized unit pricing for thirteen line items covering facility, meals, accommodations, and services.