2026014-RFP1414 County Fleet Vehicle Upfitting Services

Columbia County, Georgia is seeking sealed proposals from qualified vendors to provide comprehensive vehicle upfitting services for the County's fleet through Request for Proposal 2026014-RFP1414. The procurement encompasses installation of emergency lighting and siren systems, radio and communications equipment, in-vehicle computer mounts, cargo management systems, toolboxes, ladder racks, safety partitions, decals, graphics, and electrical integration services. Qualified vendors must be authorized Whelen distributors and installers, located within 100 miles of the Columbia County Fleet Services shop in Appling, Georgia, and must demonstrate experience with government or public safety fleet operations. The evaluation will be conducted on a 1,000-point scale: Methodology and Approach (600 points), Qualifications and Experience (100 points), and Cost (300 points). The contract term shall be for a minimum of two years with County options to renew for three additional one-year terms, contingent upon mutual agreement regarding any changes in rates, costs, or services. All proposals must be submitted electronically through the Columbia County E-Procurement website (https://columbiacountyga.bonfirehub.com) no later than 12:00 PM ET on Thursday, April 9, 2026, with a deadline for submission of questions by Wednesday, April 1, 2026, at 5:00 PM ET.

The RFP contains no specific set-aside designations or restrictions limiting participation based on business classification or disadvantaged enterprise status. Vendors must maintain minimum insurance coverage including Worker's Compensation (statutory), General Liability ($2,000,000 per occurrence), and Automobile Liability ($1,000,000 per occurrence), with Columbia County named as an additional insured. All cost information must be submitted via the Cost Proposal questionnaire within the Bonfire portal, and rates shall be guaranteed through the initial contract term. The RFP does not guarantee specific quantities and is structured as an as-needed services agreement. Columbia County reserves the right to reject any or all proposals, conduct discussions with proposers for clarification, and cancel the contract with 30 days' notice if deemed in the County's best interest. No budget range or award value has been specified in the procurement documents.