2026 GISD Printers RFP

Genesee Intermediate School District (GISD) in Flint, Michigan is requesting proposals for multifunction printers under RFP 2026 GISD Printers, with proposals due August 18, 2026 at 2:00 p.m. All bids must include a notarized Familial Relationship Disclosure Statement (Public Act 232 of 2004), a Vendor Certification affirming the bidder is not an Iran-linked business (Public Act 517 of 2012), and a School Safety Affidavit certifying compliance with Michigan statutes MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g; bids lacking any of these documents will not be accepted.

The scope covers pricing for 11 Ricoh multifunction printers or equivalent models meeting specified speed requirements, with vendors permitted to propose alternative models that meet or exceed those specifications. The bid form requests line-item costs for each printer with estimated shipping, licensing costs for PaperCut enterprise software across various license tiers with volume and multi-pack discounts, and optional hourly installation pricing separated into 4-hour and 8-hour scenarios. Vendors must provide catalog discounts off manufacturer's suggested retail price and may submit supplemental spreadsheets with discounted pricing. Bid price must be complete, delivered, and include all labor, equipment, materials, shipping, insurance, and applicable costs. District technicians will handle system naming and server configuration.

All personnel working on GISD property must pass fingerprinting and criminal background checks by the State Police and FBI. The vendor must comply with federal, state, and local regulations, OSHA requirements, and provide asbestos-free and lead-free materials. The district is exempt from Michigan Sales and Use Tax; the vendor determines its own tax obligations.

Bids must be submitted in one original and two copies to GISD Business Services at 2413 West Maple Avenue, Flint, MI 48507-3493. Sealed bids received after the deadline or via fax or email will not be accepted. Bid prices must remain valid for ninety days from opening. Written questions are due by August 14, 2026, directed to Kevin Kickbusch, Assistant Superintendent for Technology & Media Services. The district reserves the right to split the award among multiple vendors and to accept or reject any bids. Award recommendations are anticipated at a subsequent regular Board of Education meeting.