Printer RFP - Attachment A1.pdf
PDF 96 KB Posted
- Attached to
- 2026 GISD Printers RFP
- Solicitation number
- RFP GIS 260000002464 2
- Issued by
- Genesee County, Michigan
About this file
This is a Request for Proposal (RFP) issued by the Genesee Intermediate School District (GISD) for the procurement of multifunction printers (MFPs). GISD seeks pricing for 11 Ricoh or equivalent MFPs to replace a portion of its existing fleet, with responses due by August 18, 2026 at 2:00 PM. The RFP requests equipment pricing only, though vendors may optionally include installation costs. Specific printer models and speed specifications are detailed in Attachment B1. Vendors are permitted to propose alternative printer models that meet or exceed the speed requirements outlined in the RFP.
Pricing submissions must include line item costs for each printer with estimated shipping charges, licensing costs for current and alternative software releases with applicable discounts for volume purchases and multi-pack licensing, and any available upgrade licensing or annual licensing fees. Vendors should note any applicable catalog discounts on the bid form and may provide supplemental spreadsheets with discounted pricing. Optional services pricing should include hourly installation costs with drive time calculations, separated into 4-hour and 8-hour installation scenarios, with the understanding that district technicians will handle system naming and server configuration. No information regarding set-asides, incumbent vendors, contract term, or renewal options is specified in this attachment.
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Other files
| File | Type | Posted |
|---|---|---|
| Instruction to Bidders.pdf | ||
| Iran Economic Sanctions Act Certification.pdf | ||
| GISD Printers RFP 2026 - Attachment B1 Bid Form 1 - Base Bid.xlsx | XLSX spreadsheet | |
| Attachment E School Safety Affidavit.pdf | ||
| Attachment C Familial Statement.pdf |
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Text version
Request for Proposal – Printers 2026 Responses due August 18, 2026 at 2:00 PM
1 – Organization Overview As a premier regional service agency, Genesee Intermediate School District (GISD) provides leadership that links learners to public schools, the community, the private sector, and public agencies in order to improve education and enhance lifelong learning for all citizens. GISD’s educational leadership impacts instruction, learning, student achievement, productivity, and efficiency.
2 – RFP Objective GISD is looking to secure pricing for 11 Ricoh or equivalent MFP’s to replace part of the existing fleet. Pricing is for equipment only, but vendors can include optional installation costs.
3 – Requirements
1. Base Bid
a. Pricing must be recorded on the Bid Form (Attachment B1).
2. Licensing - Please provide the following licensing costs:
a. Licensing for most current software release. Include options for any versions offered (Pro, Enterprise, etc).
b. Upgrade licensing (if available).
c. Any annual licensing costs.
d. If there are any discounts available for purchasing multi-pack licensing or a volume discount, please provide those costs
3. Printers – Please provide the following costs:
a. Attachment B1 contains the devices that we are seeking. Please provide line item pricing for those printers. Include estimated shipping costs as well.
b. Vendors may also bid other printers that are equivalent to the speed specified in the models shown.
4. If the vendor can provide a catalog discount, please note that on Attachment B1. If possible, please provide a spreadsheet of devices with catalog discount pricing.
5. Optional Services
a. Hourly cost for installation.
i. Include drive time if necessary.
ii. Include costs for a 4 and 8 hour install.
iii. Installation to include installing/placing printers. District technicians will handle naming and any system/server configuration.
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