2026 advertising program concession solicitation at portland international airport
Open State & local contract opportunity Posted
- Solicitation number
- 147166
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Machelle Campbell machelle.campbell@portofportland.com
Opportunity details come from vendors.planetbids.com. Updated .
About this opportunity
The Port of Portland is soliciting proposals for a ten-year advertising program concession at Portland International Airport, with proposals due November 24, 2026, and a pre-proposal conference on October 27, 2026. This is a revenue-generating concession requiring proposers to establish a minimum annual guarantee (MAG) of no less than $1.25 million per year and propose a revenue-sharing structure based on a percentage concession fee of gross annual sales.
Proposers must demonstrate minimum qualifications: at least three years of successful continuous experience managing advertising programs in high-traffic airports comparable to or larger than PDX, and operation of at least three different airport advertising programs within the last five years, each generating minimum annual revenues of $1 million. The Port waives the annual marketing fee ($1,500), the Central Receiving and Distribution Center fee (1 percent of gross sales), and the PDX Worker Benefit Program Support Fee ($3,500).
The scope encompasses design, development, installation, and management of a comprehensive advertising program including static and digital displays throughout the terminal, concourses, and baggage claim areas. The Base Advertising Program covers specific locations in Concourses B, C, D, and E, the TCORE Ticketing area, and baggage claim; a Supplemental Advertising Program includes creative additions, sponsorships, naming rights, and community partnerships. Proposers bear all design, construction, installation, maintenance, operations, sales, and marketing costs. Mid-term refurbishment of equipment and displays is required at approximately contract midpoint for up to 20 percent of initial capital investment at the Port's discretion.
The MAG for subsequent years shall be 85 percent of the previous year's actual payment, with concessionaires paying whichever is greater. Proposers must submit audited financial statements for the last five fiscal years, a pro forma projecting gross sales and expenses for the first five years, and a detailed capital investment estimate. The Port Commission approval is expected in Q1 2027. Questions are due November 13, 2026, at 3:00 PM PDT. Potential interviews are scheduled for the week of December 14, 2026, with estimated award the week of January 4, 2027.
Opportunity text
INSTRUCTIONS TO PROPOSERS
Non-mandatory Pre-Proposal Meeting
Proposers are encouraged to attend the Pre-Proposal Meeting which will be held on the date,
time and place listed on the Schedule. Subject matter experts will present on various topics and
will be available to answer questions. Additional details and further instructions will be provided
in an upcoming invitation through PlanetBids.
Process for Questions
To ensure transparency, please submit questions through the PlanetBids system only. The Q & A
button is located at the top of the screen in the "Project Title" homepage on PlanetBids.
Questions will be answered within 72 hours of the submission. The deadline for all questions to
be submitted is listed on the Schedule.
Process for Proposal Submittal
Proposals in response to this RFP are to be submitted electronically to the PlanetBids system on
or before the deadline listed on the Schedule. A PlanetBids Vendor Portal Link is included on the
Schedule.
To upload final Proposal documents, navigate to the "Project Title" as described above. A "Place
eBid" button will be in the lower right corner. Click this button and follow prompts to upload
documents.
If required, scheduling of presentations will be made with Proposer's primary contact during the
week listed on the Schedule.
Results of this RFP will be made individually to Proposer's primary contact, and the successful
Proposer will be posted on PlanetBids as a final step in the process. Notifications are anticipated
to be made by the Estimated Award Date listed on the Schedule.
Required Proposal Format
To qualify for this RFP, a Proposer must submit an electronic Proposal prior to the deadlines listed
on the Schedule.
Proposals are to be submitted electronically by uploading a PDF document to the PlanetBids
system. Financials should be uploaded as separate attachments.
Ensure each section of the Proposal is clearly labeled to match the section requirements outlined
below, including all required Submittals. Maximum page count is thirty (30) pages, not including SUBMITTALS C, D, and E. Proposals should be a standard 8.5" x 11" format, with a font size no smaller than 11 points, except for graphics, renderings and photographs which are allowed to be 11" x 17" format. No materials will be returned.
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