2023_2024 Janitorial Contract Public Safety

The City of Brookhaven, Georgia issued ITB 23-119 for janitorial services at the Public Safety Building (1793 Briarwood Road), with bids due July 25, 2023 at 5:00 p.m. EST and a pre-bid conference scheduled for July 6, 2023 at 10:30 a.m. EST at City Hall. Submissions are through the Bonfire Portal exclusively.

The scope covers daily, weekly, and monthly janitorial services for an approximately 33,000 square foot, three-story facility with office space, public areas, and secured storage. Daily tasks include emptying wastebaskets, spot cleaning, full bathroom cleaning and disinfection, break room and conference room cleaning, and atrium floor maintenance. Weekly services encompass full floor cleaning, stair sweeping and handrail disinfection, and gym equipment and floor cleaning. Monthly services include high dusting and interior window cleaning. The City will compensate based on actual work performed as documented in invoices submitted to the Facility Services Department. Additional services—carpet extraction, deep cleaning, pressure washing, and floor stripping/waxing—are available at additional cost.

The initial contract term runs through December 31, 2024, with four optional 12-month renewal periods. The contractor must provide Commercial General Liability insurance with a $1,000,000 minimum combined single limit per occurrence, Automobile Liability insurance with $1,000,000 combined single limit per accident, and Workers' Compensation insurance if applicable. The contractor must comply with the Georgia Security and Immigration Compliance Act (E-Verify), maintain a drug-free workplace, provide references from at least three local corporate clients served for three or more years, and disclose all subcontractors. Questions are due by July 14, 2023 at 5:00 p.m. EST, directed to Purchasing Manager Purina P. Alexander at purina.alexander@brookhavenga.gov. The City reserves the right to reject all bids and may terminate for cause (10 days' notice), for convenience (30 days' notice), or due to lack of funding.