2020 BOND BP 8_Groves & Seaholm HS Gym Scoreboard & Sound-2

Birmingham Public Schools issued a competitive Request for Bid (RFB) for Bid Package No. 8 as part of the 2020 Bond Program to procure and install gymnasium scoreboards and sound systems at Groves and Seaholm High Schools in Michigan. The procurement encompasses the supply and installation of LED video displays (8' x 14'), fixed-digit scoreboards, architectural accent trusses, side-court scoreboards, center-hung audio systems with microphones, complete demolition and salvage of existing equipment, structural engineering, data cabling (fiber optic and CAT5/6), electrical connections, control systems, operator training, and warranty services. Contractors must demonstrate five years of experience in similar installations, maintain factory authorization as dealers for specified manufacturers (primarily Daktronics), and provide full-time service capabilities. The project requires submission of comprehensive shop drawings, equipment specifications, acoustical performance modeling, and proof of system compliance with UL and ANSI certifications. The pre-bid conference was held virtually on June 11, 2020, at 11:00 a.m. EST via Zoom; sealed bids were due electronically by June 24, 2020, at 1:00 p.m. local time via email to purch@birmingham.k12.mi.us in PDF format; the bid opening and public reading occurred on June 29, 2020, at 11:00 a.m. via Zoom video conference; and all questions were due by June 17, 2020, at 1:00 p.m., directed to Michael Sims at mike@foresitedesign.com or (248) 547-7757. The anticipated board award date was July 14, 2020, with construction scheduled to commence September 11, 2020, and substantial completion required by October 31, 2020, with work to be performed during standard business hours (7:00 a.m. to 6:00 p.m., Monday through Saturday).

The solicitation does not specify set-aside designations or restrictions based on disadvantaged enterprise status, and no incumbent vendors or current contractors are identified in the available documents. Bidders must submit bid security in the amount of five percent of the bid amount as a bid bond, cashier check, or certified check, and all contracts valued at $50,000 or greater require a 100% performance bond and labor and material payment bond. All bid prices must be inclusive of labor, materials, equipment, overhead, profit, insurance, state and local taxes, permits, and bonds, with no additional charges beyond the stated contract sum. Bidders are required to provide three professional references (preferably school districts), sworn and notarized statements disclosing any familial relationships with Board of Education members or the Superintendent in accordance with MCL 380.1267, and certification that the bidder is not an "Iran Linked Business" as defined under the Iran Economic Sanctions Act. The contract incorporates AIA Document A101-2017 and A201-2007 standard forms with a two-year warranty on all work and materials, a five-year warranty on scoreboards, and a one-year warranty on audio systems. Specific budget or award values are not disclosed in the procurement documents, though the Owner reserves the right to reject any or all bids and to award based on factors beyond low price, including delivery time, product quality, past performance, and financial stability.