2020 Bond, BP #8, High Schools Gymnasium Scoreboard and Sound Page 1 of 29

REQUEST FOR BID (RFB)

Birmingham Public Schools 31301 Evergreen Road Beverly Hills, MI 48025

Foresite Design, Inc.

248-547-7757 mike@foresitedesign.com

Tentative Bid Time Line:

https://us02web.zoom.us/j/82733642353?pwd=RjhEaEg1WmtvWkpkWUpaanRuWm5Cdz09 Meeting ID: 827 3364 2353, Password: 5dJ8Fr

https://us02web.zoom.us/j/81261357724?pwd=S3B4ZEMrSTZJbCtCRTkvcmtBUHNkZz09 Meeting ID: 812 6135 7724, Password: 4mg3Wp July 14, 2020 Bid Award

PLEASE NOTE: The Owner reserves the right, in its sole and absolute discretion, to make modifications to the RFB timeline as it determines to be in its best interest.

Objective:

Birmingham Public Schools, hereby referred to as Owner, seeks proposals from qualified firms with which to establish a requirements contract for construction services related to new gymnasium scoreboards and center hung sound system at the main Groves and Seaholm High Schools gymnasiums.

Table of Contents

Information to Bidders Bid Due Date and Proposal Forms:

A. Each bid shall be submitted (including the Familial Disclosure form, Iran Sanctions affidavit, School Safety affidavit, and other attachments), on the bid proposal form furnished by the Owner in the bid documents with all blank spaces filled in.

B. Submitted bid forms shall be signed by a responsible company official.

C. Sealed bids will be received electronically, due to the COVID-19 public health emergency, by Birmingham Public Schools, by emailing bid, in an electronic (PDF preferable) attachment format to: purch@birmingham.k12.mi.us, with the following subject line: 2020 BOND Bid Package 8: Groves and Seaholm High Schools – Gymnasium Scoreboard and Sound.

D. Sealed bids are due on Wednesday, June 24, 2020 no later than 1:00 PM., local time. ONLY emailed Bids will be accepted. Bid Proposals received after the due date/time will not be considered or accepted. Faxed bids will not be accepted. No exceptions. No allowance will be made for late delivery for any reason.

E. Bids will be publicly opened and read aloud on a Zoom Video Conference Meeting call on Wednesday June 24, 2020, at 1:00 p.m., EST, by Birmingham Public Schools, evaluated, with awards subsequently to be made by Birmingham Public Schools. No immediate decision will be rendered. To join the meeting go to:

https://us02web.zoom.us/j/81261357724?pwd=S3B4ZEMrSTZJbCtCRTkvcmtBUHNkZz09 Meeting ID: 812 6135 7724, Password: 4mg3Wp It is highly suggested that you create and test a Zoom account before the meeting. If any persons with a disability need further accommodations, contact Lauren Mbereko, Purchasing Coordinator, at lmbereko@birmingham.k12.mi.us in advance of the meeting.

Definitions:

A. The bid documents consist of the Bid Scope Document, the conditions of the contract (General, Supplementary General and Special Conditions), the drawings, the specifications, appropriate performance and payment bonds, all addenda issued prior to receipt of bids.

B. The contract documents consist of the agreement, the conditions of the contract (General, Supplementary General and Special Conditions), the Schedule Narrative, Description of the Work, the drawings, the specifications, appropriate performance and payment bonds, all addenda issued prior to execution of the contract, and all modifications issued after execution of the contract.

C. The Bid Scope Documents contain the ADVERTISEMENT FOR REQUEST FOR BID, Information to Bidders, Schedule Narrative, Description of the Work, Special Conditions, and other sample bidding and contract forms.

D. A bidder is a legal entity in the outdoor sound / electrical industry capable of performing the work of the bid category (ies) for which he/she is submitting a bid. After award of a contract, the bidder will be known as a Contractor.

E. Base bid is the sum stated for which the bidder offer to perform the complete work of a bid category to which work may be added or deducted. The base bid shall be in strict accordance with the bid category work description, plans and specifications.

F. An alternate bid (or alternate) is an amount stated in the bid to be added to or deducted from the amount of the base bid if the corresponding change in project scope, materials or methods of construction described in the contract documents is accepted.

G. A unit price is an amount stated in the bid as a price per unit of measurement for materials or services as described in the contract documents.

H. Bid categories are units of work performed by a Contractor and their Subcontractors which form part of the total project. The term “bid category” should not be confused with the term “technical section”. Technical sections of the specification establish quality and performance criteria, and the bid categories designate work scope and assignment.

I. A Bid category work description is a written description of the scope of work to be performed by a bidder for a bid category. A description of the work is provided in the Description of Work section of the Bid Scope Document for each bid category.

J. The term day is defined as calendar days unless otherwise specified.

K. Contractor is defined as One, who contracts to perform work, or supply articles at a certain price or rate; One who is party to a contract.

Qualification of Bidder

A. The Owner reserves the right to request qualification information from any bidder before issuing documents, receiving bids or awarding a contract. The Owner may, at its sole discretion, accept or reject bidders as qualified. The right to waive any informalities in qualification materials is reserved by the Owner. The Bidder, in submitting his/her bid, agrees to accept the decision of the Owner as final.

B. The submitters shall provide full disclosure of all existing client relationships that currently or prospectively may give rise to conflicts of interest and disqualification as governed by the codes of rules of professional responsibility and conduct.

C. Contractor shall require all subcontractors, insurance agents, and materials suppliers (payees) to comply with the provisions of this article by insertion of the requirements hereof in a written contract agreement between Contractor and payee. Failure to obtain such provisions in written contracts shall be reason to exclude some or all of the related payees' costs from amount payable to Contractor pursuant to this contract.

D. The Owner shall have access to Contractor’s facilities, shall have access to all necessary records, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with this article. The Owner shall give Contractor reasonable advance notice of intended audits.

E. If an audit inspection or examination in accordance with the article, discloses overcharges (of any nature) by Contractor to the Owner in excess of five percent (5%) of the total contract billings, the actual cost of the Owner's audit shall be paid by Contractor.

F. Right To Audit: Contractor's records shall be open to inspection and subject to audit and/or reproduction, during normal working hours, by the Owner to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by Contractor of any of its payees pursuant to execution of the contract. Such records subject to examination shall also include, but not be limited to, those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to costs associated with this contract.

G. For the purpose of such audits, inspections, examinations and evaluations, the Owner shall have access to said records from the effective date of this contract, for the duration of the work, and until two (2) years after the date of final payment by the Owner to Contractor pursuant to this contract.

Sole Bidder

A. It is the Owner’s intent that this Request for Bid permit competition. It shall be the bidder’s responsibility to advise the Owner in writing, if any language, requirements, scope specifications, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this RFB to a single source. Owner shall receive such notification no later than five (5) days prior to the date set for acceptance of bids.

B. If only one bid is received in response to the Invitation to Bid, and the District elects to open the bid, a detailed cost proposal will be requested of the single seller. A cost/price analysis and evaluation and/or audit shall be performed of the cost proposal in order to determine if the price is fair and reasonable.

C. The Owner reserves the right to cancel the bid, or reschedule the bid opening, if there is only one bid received. The Owner’s decision will be final.

Method of Bidding

A. Proposals will only be accepted for individual bid categories where multiple categories exist. Bidders are required to bid an entire bid category. Bidders may bid more than one bid category. Combined bids covering several bid categories will not be accepted unless separate bid amounts are listed for each bid category making up the combined bid amount. The amount for a combined bid, however, need not be equal in amount to the total of the individual category bids.

B. The work of an individual bid category described in these contract documents is the sole responsibility of the trade Contractor known herein as “Contractor”. The work of each bid category is described in the Scope of Services section of the Bid Scope Document.

Discrepancies, Omissions or Interpretations

A. Bidder shall promptly notify the Owner of any ambiguity, inconsistency, or errors that they may discover upon examination of the contract documents or of the site and local conditions. Bidders requesting clarification or interpretation of the bid documents shall make a written request to the Owner to reach him at least seven (7) calendar days prior to the date for receipt of bids for transmittal to the Owner. Direct all questions to the Project Manager:

Michael Sims, Project Manager Foresite Design, Inc.

Phone: (248) 547-7757 Email: mike@foresitedesign.com

B. Any interpretation, correction, or change of the contract documents will be made by written addendum by the Owner and issued by the Owner. Interpretations, corrections, or changes of the document made in any other manner will not be binding. Addenda will be mailed or delivered to all who are known by the Owner to have received contract documents.

C. It should be understood that specifying a brand name, component and/or equipment in these specifications shall not relieve the seller from full responsibility in accordance with the performance warranty and contractual requirements. The seller is responsible for notifying the Owner of any inappropriate brand name, component, and/or equipment that may be called for in the specifications, and to propose a suitable substitute for consideration.

D. If any provisions of this Invitation to Bid shall be held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

E. Any agreement entered into with the Contractor shall not be construed as granting “any exclusive rights thereunder”. The Owner retains the right to contract with other parties for such services or supplies as it deems necessary.

Addenda

A. Addenda issued during the time of bidding shall become part of the contract documents and receipt thereof shall be acknowledged on the bid proposal.

B. Each bidder shall ascertain prior to submitting their bid that they have received all addenda issued.

C. Addenda notices will be e-mailed to all who are known by the Owner to have a set of contract documents. Copies of addenda will be made available for inspection wherever contract documents are on file for that purpose.

Unit Prices

A. Each bidder must bid on all unit prices listed in the bid proposal that are applicable to their bid category. They will be fully considered in awarding the contract.

B. Bids are considered irregular and may be rejected if unit prices contained in the bid proposal are obviously unbalanced either in excess of, or below, reasonable cost analysis values.

C. Any unit price that, in the sole opinion of the Owner, is unbalanced or excessive may be rejected without affecting the validity of the bid or other unit prices. An entire bid may be rejected if, in the sole opinion of the Owner, rejection of individual unit prices materially affects the bid.

D. Bid prices shall be firm through the completion of work. Pricing shall be delivered, unloaded and installed, and inclusive of all overhead, profit, insurance, and bonds costs.

Bid, Performance and Payment Bond

A. Bid Bond: Bidders must submit with its Bid, bid security in the form of a Bid Bond issued by a qualified surety or certified check in an amount of five percent (5%) of the Bid (“Bid Security”) either as part of the same document or in the form of a separate electronic (PDF preferable) attachment. Failure to include this Bid Security with Bidder’s Bid will result in the rejection of your Bid. If a Bid Bond is posted by a Bidder, it shall be from a Treasury Surety licensed to do business in the State of Michigan, and the attorney‐in‐fact who executes the Bid Bond on behalf of the Bidder shall attach a certified, current copy of its power of attorney. In the event a certified check is submitted, it shall be made payable to “Birmingham Public Schools”. If submitting a cashier or certified check, a copy shall be provided with submitted Bid and original mailed to Birmingham Public Schools (31301 Evergreen Road, Beverly Hills, MI 48025), Attention Lauren Mbereko. The School District shall not be liable for any interest earned thereon. The Bid Security shall be forfeited as liquidated damages, and not as a penalty, if the Bidder withdraws its Bid after the Due Date for submission of Bids or, upon acceptance of its Bid by the School District, Bidder fails to execute the form of Contract acceptable to the School District, substantially evidencing and incorporating this RFB and its Bid and fails to provide the required Performance Bond and/or Payment Bond, if any, and the required insurance certificates, within fifteen (15) days of an award of a Contract to the Bidder. Bid Bonds shall be duly executed by the Bidder, as principal and by a surety that is properly licensed and authorized to do business in the state in which the Work is to be performed. All sureties providing bonds for this Project must be listed in the latest version of the Department of Treasury’s Circular 570, entitled “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies”, with the bond amount less than or equal to the underwriting limitation, and/or have an A.M. best rating of A‐ or better. Bid Security shall be returned to all non‐successful Bidders within a reasonable time after the award of a Contract and execution of a Contract by the successful Bidder.

B. For those contracts of $50,000.00 or greater, acceptable bidders shall be required, as a condition precedent to award of contract, to furnish in the amount of 100% of the contract price, satisfactory Performance Bond and Labor and Material Payment Bond on contract, by a quality surety licensed to do business in the State of Michigan with cost of bond listed as a separate line item in the bid proposal.

C. The bidder shall deliver the required bonds to the Owner within 15 days after award of the contract, but in any event before work commences.

D. The proposed bonding company of the bidder shall be acceptable to the Owner. The Owner shall be listed as obligee on the bond.

E. Form of Contract: This is a Request for Bids only. Bids will be treated as offers to enter into the Contract with the School District. The School District and successful Contractor shall memorialize their contractual relationship and obligations using the form of a Contract, a sample of which is included in these documents. The Contract contains many details relative to the Work required under this RFB, as well as the terms and conditions under which the Work shall be provided by the successful Contractor. The Contract should be reviewed carefully by each Contractor prior to submitting a Bid. Any exceptions to the terms and conditions contained in the Contract, or any other special considerations or conditions requested or required by the bidder relative to this RFB or the form of Contract shall be expressly/specifically enumerated by the bidder and be submitted as part of its Bid, together with an explanation as to the reason such terms and conditions cannot be met by, or, in the bidder’s opinion are not applicable to, the bidder, provided however, that exceptions or special conditions of the bidder will not be binding upon the School District unless those exceptions or special conditions are expressly accepted by the School District, and incorporated into the final Contract. Following the selection of the successful bidder by the School District, the Contract will be finalized by the parties.

Sales Tax

A. All applicable State and Local taxes shall be included with Bid.

Scope of Services

A. Overview:

a) Provide all site demolition as noted on drawings.

b) Provide components, associated data wiring, and associated electrical related to the installation of an LED video scoreboard, large secondary fixed digit scoreboards, and small side-court scoreboards as a complete installation at Groves and Seaholm High Schools.

c) Provide components and associated data wiring to install center-hung sound system, microphones, and sound rack components as a complete installation at Groves and Seaholm High School. Work should include installation of new cabling from sound system to sound rack and from sound rack to floor box.

d) Provide an Alternate Price to install new LED Ribbon and Sound Rack components. Work as part of Alternate shall also include data and electrical wiring as necessary.

B. Detail:

a) See detailed Specification Section 00 1115 for detailed Scope of Work.

C. Auxiliary Services:

a) The specifications associated with this bid are intended to generally describe a complete installation. Any additional materials or labor required for the complete project as intended shall be included in the bid price and provided by the Contractor, whether or not it has been detailed in these documents.

Contract Period

A. The contract award resulting from this Request for Bid shall not exceed twelve (12) months.

B. Project Schedule: It is intended for project to commence work as early as September 11, 2020. Work under this RFB as noted herein shall be substantial complete by no later than October 31, 2020. A pre-construction meeting will be held prior to commencement of all work to ensure trades have a firm understanding of project schedule.

C. In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension. Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires, floods; epidemics; quarantine restrictions; strikes, freight embargoes or delays in transportation, to the extent that they are not caused by the party’s willful or negligent acts or omissions, and to the extent that they are beyond the party’s reasonable control.

D. The Owner reserves the right to suspend work wholly or in part if deemed necessary for the best interest of the Owner. This suspension will be without compensation to the Contractor, other than to adjust the contract completion/delivery requirements.

Method of Ordering

In addition to an official Contract, the Purchasing Department may choose to issue a written purchase order as the method of ordering product or services. If this is the case, all Contractor invoices and packing/delivery tickets must include the purchase order number.

Payment

A. All Contractor payments shall be in the form of AIA G702 Application for Payment

B. Refer to AIA A201 – 2007 General Conditions of the Contract for Construction and AIA A101 – 2017 Standard Form of Agreement Between Owner and Contractor regarding requirements for payment.

Hours of Work

A. Projects for Owner shall be performed during the hours 7:00 a.m. to 6:00 p.m., Monday through Saturday. Any work on legal holidays shall be pre-approved by the Owner. Any changes to the established schedule must have prior approval of the Owner’s representative and scheduled at the least disruptive time possible.

B. The Contractor shall not interfere with or disrupt school operations.

Safety

A. All Prime Contractors and Subcontractors will be required to comply with current CDC Guidelines, OSHA, State of Michigan, and Birmingham Public School Guidelines in compliance with Covid-19 Preparedness. This shall include recommended social distancing, Personal Protection Equipment (PPE), Employee Symptom Checks, and sanitizing stations for all personnel entering the facilities.

B. The Contractor shall be responsible for providing and for the placement of barricades, tarps, plastic, flag tape and other safety/traffic control equipment required to protect its employees, the public, surrounding areas, equipment and vehicles. The safety of the Contractor's employees and the public is of prime concern to the Owner, and the Contractor must take all necessary steps to assure proper safety during the performance of the Contractor. Any bidders that have a history of safety problems or a high incidence of accidents will not be considered for award of a Contract.

C. The Contractor shall keep the premises clean of all rubbish and debris generated by the work involved and shall leave the premises neat and clean. Contractor shall dispose of all surplus material, rubbish, and debris at the Contractor's expense.

D. The work area shall be cleaned at the end of each workday. All materials, tools, equipment, etc., shall be removed or safely stored. The Owner is not responsible for theft or damage to the Contractor's property. All possible safety hazards to workers or the public shall be corrected immediately and left in a safe condition at the end of each workday. If there is a question in this area, the Owner will be consulted.

E. The Owner does not assume any responsibility, at any time, for the protection of or for loss of materials, from the time that the contract operations have commenced until the final acceptance of the work by the Owner.

Workmanship/Inspection

A. Where not more specifically described in any of the various sections of these specifications, workmanship shall conform to all of the methods and operations of best standards and accepted practices of the trade or trades involved, and shall include all items of fabrication, construction or installation regularly furnished or required for completion of the services. Personnel skilled in their respective lines of work shall execute all work.

B. The Contractor will request the Architect to conduct a site inspection after the project is complete. The Architect will prepare a “punch-list” during the inspection and will forward a copy of the “punch-list” to the Contractor.

C. After the “punch-list” items have been corrected, the Contractor will request a final inspection with the Owner and Architect. Final project approval is contingent upon the Owner’s final inspection and written approval.

Warranty Work

A. Bidder shall be responsible for any and all warranty work, regardless of whether or not manufacturers of the equipment and/or its component parts, provide the actual warranty coverage. Contractor shall respond to requests for warranty assistance within seventy-two (72) hours.

B. A warranty will be available for a term of two (2) years from the date of substantial completion, unless noted otherwise. If, during the term of the warranty, Owner shall become dissatisfied with the performance of the work, Contractor shall be responsible to correct any deficiencies in work or materials at no additional cost to the Owner.

C. Refer to Specifications for complete Warranty items on specified materials.

Certificate of Insurance

A. Before commencement of any work, a Certificate of Insurance executed by bidder’s insurance agent or carrier showing required insurance coverage shall be submitted. A Thirty Day Cancellation Clause is required on all policies.

Failure to provide the Certificate may be considered material breach of the agreement and may be grounds for terminating the agreement.

The Contractor shall hold harmless from and indemnify the Birmingham Public Schools, Plante Moran Cresa, and Foresite Design, Inc. against all claims, suits, actions, costs, counsel fees, expenses, damages, judgments or decrees, by reason of any person or persons or property being damaged or by the Contractor, or any other employed under said Contractor, in any capacity during the progress of the work whether by negligence or otherwise.

The following language shall be indicated on all certificates of insurance from successful bidder: “Birmingham Public Schools, Plante Moran Cresa, and Foresite Design, Inc., as well as their elected or appointed officials, employees and volunteers, are included as insured with regards to damages and defense of claims arising from: (a) activities performed by or on behalf of the named insured, or (b) products and completed operations of the named insured, or (c) premises owned, leased, or used by the named insured"

B. Insurance Coverage Refer to AIA Document A101-2017 Standard Form of Agreement Between Owner and Contractor, Section 8.5 Insurance and Bonds.

Familial Relationship Disclosure

All bidders shall provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the bidder or any employee of the bidder, and any member of the Board of Education of the school district, or the Superintendent of the school district. The District will not consider a bid proposal that does not include this sworn and notarized statement.

Iran Economic Sanctions Act Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act.

Bid Submission Instructions

A. The bidder, by making his/her bid, represents that he/she has read and understood the contract and bid documents, and that his/her bid is made in accordance therewith.

B. Each bidder, by making his bid, represents that he has visited the site and familiarized himself with the local conditions under which the work is to be performed. No claims for extra compensation shall be allowed due to failure of any Bidder to examine the conditions that exist at the building site nor for conditions or difficulties encountered in the execution of the work which may have been avoided by such examination.

C. Bids shall be completed on forms furnished by Birmingham Public Schools and submitted via email in electronic (PDF preferable) format. All blanks on the bid form shall be filled in electronically or manually in ink.

D. The bid signer shall initial all alterations or erasures.

E. Fill in all blank spaces for bid prices in both words and figures. In case of discrepancies, the amount in words will govern. Submit all copies of the bid and any other documents required to be submitted with the bid, in a sealed opaque envelope. Indicate on outside of envelope, name of bidder, address, name of project for which bid is submitted and description and address of the party to receive the bid. If forwarded by mail, enclose sealed envelope containing bid in another envelope addressed as indicated with the notation, “Sealed Bid Enclosed” on the envelope face.

F. All requested alternates shall be bid. Any alternates must be submitted with technical literature and/or detailed product brochures for the Owner’s use to evaluate the product(s) offered. Bids submitted without this product information may be considered as non-responsive and will be rejected. Prices will include all applicable taxes, bonds, overhead, profit and other pertinent costs.

G. Each copy of the bid shall include the legal name of the bidder and shall be signed by the person or persons legally authorized to bind the bidder to a contract. If an agent submitted the bid, provide satisfactory evidence of agency authority.

H. Unit pricing is to be based solely upon the materials, installation and equipment established by the contract documents.

I. Bids must be received at the designated location prior to the time and date for receipt of bids indicated in the ADVERTISEMENT FOR REQUEST FOR BID, or any extension thereof made by addendum. Bids received after designated bid receipt deadline will be returned unopened.

J. Oral, telephone, facsimile or telegraphic bids are invalid and will not receive consideration.

K. The bid proposal form will be considered a portion of the contract document.

NOTE: Noncompliance with any one of the foregoing may justify rejection of the bid.

Specifications of Bid

A. Refer to attached product Specifications.

B. Bidders shall address all aspects of labor rates which would be incurred, including proposed labor rates for normal working hours, after hours, weekends, holidays, etc.

Withdrawal or Revision of Bid Proposals

A. Any bid may be withdrawn prior to the scheduled time for opening of bid proposals. Written notices shall be received in the Purchasing Department, Birmingham Public Schools, 31301 Evergreen Rd, Beverly Hills, Michigan, 48025.

B. A bid may not be modified, withdrawn or cancelled by the bidder for ninety (90) calendar days following the time and date designated for the opening of bids, and bidder so agrees in submitting his/her bid.

C. Bids submitted early may be modified only by notice to the party receiving bids at the place, and prior to the time designated for opening of bids. Such notice shall be in writing over the signature of the bidder, or by telegram; if by telegram, written confirmation over the signature of bidder must have been mailed and postmarked on or before the date and time set for opening of bids. The revised bid shall be so worded as not to reveal the amount of the original bid.

Acceptance and Rejection of Bid Proposals

A. Low bid price is not always the determining factor in the awarding of the bid. Other factors considered may include, but not be limited to, the following: delivery and/or completion time, judged quality of product, past performance, inventory availability, financial stability, and references.

B. The contract shall be awarded in the form of an AIA Standard Form 101-2017 mailed to the vendor(s) selected.

C. Bids are considered irregular and may be rejected for any of the following reasons unless otherwise provided by law:

a) If bid proposal form furnished is not used or is altered.

b) If there are unauthorized additions, qualifications, conditions, or irregularities of any kind which may make the bid incomplete, indefinite, or ambiguous as to its meaning.

c) If bidder adds any provisions reserving right to accept or reject any awards of contract.

d) If unit or lump sum prices or alternates contained in the bid schedule are obviously unbalanced either in excess of, or below, reasonable costs analysis values.

e) If bidder fails to complete any portion of the Bid Proposal Form where information is requested such that the Bid Proposal Form cannot be properly evaluated.

f) If any pertinent bidder instructions are not fully complied with.

D. The Owner shall have the right to waive any informality or irregularity in any bid received and to accept bids which, in their judgment, are in their own best interest.

E. The Owner shall have the right to accept or reject alternates in any order or combination and to determine the apparent low bidder on this basis.

F. The Owner shall have the right to accept combination bids received from a bidder for more than one bid category.

G. The Owner reserves the right to split award of carpet and tile if deemed to be in the best interest of Owner. Owner’s decision shall be final.

Affirmative Action

A. All bidders shall ensure that employees, Contractors and applicants for employment are not discriminated against because of their race, color, religion, sex, origin, age, marital status, sexual orientation, or disability, and in conformance with local, state, and federal regulations.

B. The Owner will ensure that in regard to any contract entered into pursuant to this bid package, minority and women-owned business enterprises will be afforded full opportunity to submit bids in response to the ADVERTISEMENT FOR REQUEST FOR BID and will not be discriminated against on the grounds of race, creed, color, sex, age, non-disqualifying handicap, religion, ancestry, marital status, national origin, place of birth or sexual preference.

C. The Contractor shall permit access to and may be required to provide certified copies of all of its records pertaining to employment and to its employment practices by the Owner for the purpose of investigation to ascertain compliance with the Equal Employment Practices provisions of this contract, and on their request to provide evidence that it has or will comply therewith.

D. The failure of any vendor, Contractor, or subcontractor to comply with the Equal Employment Practices provisions of this contract shall be deemed to be material breach of this contract. Such failure shall only be established upon a finding to that effect by the Owner, on the basis of their own investigation. No such finding shall be made or penalties assessed except upon a full and fair hearing after notice and an opportunity to be heard has been given to the vendor, Contractor, or subcontractor.

E. Upon a finding duly made that the vendor, Contractor, or subcontractor has failed to comply with the Equal Employment Practices provisions of this contract, this contract may be forthwith cancelled, terminated, or suspended, in whole or in part, by the Owner, and all monies due or to become due hereunder may be forwarded to and retained by the Owner.

F. Notwithstanding any other provision of this contract, the Owner shall have any and all other remedies at law or in equity for any breach hereof.

G. Nothing contained in this contract shall be construed in any manner so as to require or permit any act that is prohibited by law.

Indemnify and Hold Harmless Agreement

The Contractor shall indemnify, defend and hold harmless School District, its Board of Education, its Board Members, in their official and individual capacities, its administrators, employees, agents, contractors, successors and assignees, from and against any and all claims, counter claims, suits, debts, demands, actions, injuries, judgments, liens, costs, expenses, damages, injuries and liabilities, including actual attorney’s fees and actual expert witness fees arising out of or in connection with the Contractor’s performance of the work pursuant to the Contract and/or from the Contractor’s violation of any of the terms of the Contract, including, but not limited to: (i) the negligent acts or willful misconduct of the Contractor, its owners, employees, subcontractors and agents; (ii) any breach of the terms of this Contract by the Contractor, its owners, employees, subcontractors and agents; (iii) any violation or breach of any applicable Federal, State or local law, rule, regulation, ordinance, policy and/or licensing and permitting requirements applicable to providing the work; or (iv) any breach of any representation or warranty by the Contractor, its owners, employees, subcontractors; and agents under this Contract. The Contractor shall notify School District by certified mail, return receipt requested, immediately upon actual knowledge of any claim, suit, action, or proceeding for which School District may be entitled to indemnification under this Contract. This Paragraph shall survive the expiration or earlier termination of this Contract.

Termination of Contract to Purchase

If at any time, in the opinion of the Owner,

a) Contractor fails to conform to the requirements of this contract; or

b) Contractor seeks relief under any law for the benefit of insolvents or is adjudicated bankrupt;

c) any legal proceedings are commenced against seller which may interfere with the performance of the contract; or

d) Contractor has failed to supply an adequate working force, or material or proper quality, or has failed in any other respect to prosecute the work with the diligence and force specified and intended in any by the terms of the contract, notice thereof in writing may be served upon him, and should he neglect or refuse to provide means for a satisfactory compliance with the contract as directed by the Manager of Auxiliary Business Services within the time specified the Owner in any such case shall have the right and power, at its option and without prejudice to any other right it may have, to terminate the contract. Any excess of the cost arising therefrom will be charged against the seller and his sureties, who will be liable thereof. In the event of such termination, all monies due the Contractor or retained under terms of the contract shall be forfeited to the Owner; but such forfeiture will not release the Contractor or his sureties from liability for failure to fulfill the contract.

Post-Bid Information

A. After the bids are received, tabulated, and evaluated by the Owner, the apparent lowest qualified bidder(s) shall meet with the Owner at a post-bid meeting if requested by Owner for the purpose of determining any contract overlaps or omissions.

B. The bidder is required to submit information regarding the names and backgrounds of the supplier’s drivers, installers, and responsible company officials, if requested, and establish, to the satisfaction of the Owner, the reliability and responsibility of the persons or entities proposed to deliver and install the materials/equipment described in the contract documents.

a) The Owner will notify the bidder in writing if the Owner has reasonable objection to any such proposed person or entity prior to the start of a project.

C. The Owner reserves the right to request additional information from bidders for evaluation criteria as needed.

D. Any bidder that has provided similar materials or services to the Owner at a price 10%, or more, different than the submitted bid proposal price shall be required, upon request by Owner, to submit a written explanation of the variance(s), whether higher or lower, between the bid proposal price and the price previously billed. This applies to all materials or services billed in the 90 days prior to the bid opening date. The bidder shall adhere to any requests made by the Owner for written cost analysis. Any bidder that does not comply with this request may be rejected.

Specification of Materials/Supplies

A. Refer to attached product Specifications.

B. Contractor will also be expected to provide in-service training as requested for the products he/she provides.

C. Copies of Material Safety Data Sheets (MSDS) for all hazardous materials must be provided prior to delivery of any items by awarded Contractor(s). The MSDS needs to be attached to the invoice and all products delivered must be labeled according to Section 14 of Act 154.

BID PROPOSAL FORM

Name of Bidder Firm Name:

Address:

Telephone: Fax:

Agreements The undersigned understands that the Owner reserves the right to reject any and all bids and to waive informalities and irregularities in bidding.

Owner also reserves the right to withhold bids for a period of time (90 days) from bid closing date.

The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein. If in the Owner opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reason of establishing uniformity, delivery time, etc.

If award is made to us under this proposal, we agree to enter into an Agreement with Birmingham Public School to furnish products and/or services, in strict accordance with this proposal, bid documents and all pertinent portions of plans, drawings and specifications.

Licenses Bidders shall have the correct class of license as required by the Registrar of Contractors for the work specified, prior to the submission of a bid.

Licensed Contractor’s Name:

Class: License No.:

Expiration Date:

Addenda The undersigned acknowledges receipt of the following addenda:

Addendum Number: dated: / Addendum Number: dated:

Addendum Number: dated: / Addendum Number: dated:

Addendum Number: dated: / Addendum Number: dated:

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFB.

My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards.

My signature also certifies that this firm has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to Birmingham Public Schools, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest or a potential conflict of interest to Birmingham Public Schools, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with Birmingham Public Schools.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Legal Status of Bidder

1. A Corporation organized and existing under the laws of the State of .

2. Name, title, and signature of individual duly authorized to execute contracts:

Name:

Title:

Signature:

References Attach the names of three references to your bid, preferably school districts.

NAME OF DISTRICT:

CONTACT PERSON: ________________________________ PHONE NO:

NAME OF DISTRICT:

CONTACT PERSON: ________________________________ PHONE NO:

NAME OF DISTRICT:

CONTACT PERSON: ________________________________ PHONE NO:

BID FORM (Con’t)

BASE BID: Bid to furnish all labor, material, equipment and services necessary to complete the 2020 Bond Bid #8 – Groves and Seaholm High Schools Gymnasium Scoreboard and Sound project in accordance with the Base Bid Category descriptions, including all addenda, for the amount as follows:

___________________________________________________________________________ Dollars

Cost of Performance Bond and Labor and Material Payment Bond: $______________________

TOTAL (BASE BID + BONDS) $______________________

BASE BID ALTERNATES

The amount proposed by bidders and stated herein for work that may be added to or deducted from the Base Bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment or installation methods described in the Contract Documents. Include as part of each alternate, miscellaneous products, equipment, and similar items incidental to or required for a complete installation whether or not indicated as part of the alternate. All pricing provided for Alternate shall be inclusive of overhead and profit, bonds, insurance and required installation.

ALTERNATE No. 1:

State the cost to be ADDED TO OR DEDUCTED FROM the Base Bid Amount to furnish all labor, material, equipment and services necessary for the installation of LED display ribbon and components at each High School Main Gymnasium.

VOLUNTARY ALTERNATES

Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as if followed by the words “or acceptable equal”. The Bidder may offer material or equipment with equal or better qualities and performance in substitution for those specified which it considers would be in the Owner’s interest to accept. The Bidder shall include sufficient specification data that will, together with any other data the Owner may require, enable the Owner to assess the acceptability of the material or equipment.

Voluntary Alternates: $______________________

Description of Voluntary Alternate

BID FORM (Con’t)

Additional Labor Charges (List if any…)

After hours labor: Holidays:

Weekends: Other:

A Performance Bond shall be issued by the Contractor whenever anyone order involves at least $50,000, or greater, worth of product and/or services.

COST OF PERFORMANCE BOND PER $50,000 INCREMENTS:

*PRICES SHALL BE HELD FIRM FOR A PERIOD OF NINETY (90) DAYS FOLLOWING BID SUBMISSION

**PRICES ARE TO INCLUDE ANY STATE OR LOCAL TAXES.

Bidder shall note below any and all exceptions or suggested changes to the resulting contract as illustrated in Section 31, Sample Contract:

Company Profile Please complete the following information in order to be considered for this proposal. Please attach additional pages, if needed, clearly identifying the question with the corresponding response.

1. List the number of full-time employees:

2. List of number of years in business:

AFFIDAVIT OF BIDDER

(FAMILIAL DISCLOSURE FORM)

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the __________________________ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of _________________________________, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:

Its:

This instrument was acknowledged before me on the _____ day of ____________, 2020, by __________________________.

, Notary Public ______________ County, Michigan My Commission Expires: ___________ Acting in the County of: ___________

AFFIDAVIT OF BIDDER

(COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION)

The undersigned, the owner or authorized officer of _______________________________(the “Bidder”), certifies to Birmingham Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g.