1840-23 (RFP) Water Treatment Service

East Hartford Public Schools (EHPS) has issued Request for Proposal (RFP) No. 1840-23 seeking a qualified and licensed water treatment contractor to provide comprehensive water chemistry management services for its portfolio of 16 buildings totaling over 1.3 million square feet. The contract will cover full-service water chemistry management, including treatment, testing, filtration, and monitoring for closed loop hot water and chilled water loops, steam boiler plants, and cooling tower systems. Contractors must demonstrate the ability to perform services in a neat, clean, and professional manner with high quality and attention to detail, as the work will be conducted on high-profile properties. The procurement timeline indicates the RFP was released on May 2, 2023, with a vendor Q&A period running from May 2 to May 9, 2023, and proposal responses due by May 17, 2023, at 12:00 PM EDT. The contract term is structured for three years with two optional one-year extensions, and delivery terms are specified as Free On Board Destination with vendor-specified payment terms. Key qualifications include a valid license, proven expertise in water treatment services, and the capability to manage complex water system chemistry across multiple institutional buildings.

The RFP does not specify any set-aside designations or restrictions on responding organizations, indicating the opportunity is open to all qualified vendors. No incumbent vendor information is provided, and the solicitation does not outline specific evaluation criteria beyond the requirement for professional, high-quality service delivery. The documents do not disclose an estimated total contract value or specific budget range, leaving potential pricing terms to be defined by the responding vendors. No details are provided about existing infrastructure requirements or necessary technology integrations. The contact person for this procurement is Tea Culani from East Hartford Public Schools, who can be reached for any questions related to the solicitation. While the RFP emphasizes the comprehensive nature of the required water treatment services, it maintains flexibility in terms of vendor selection by not prescribing overly restrictive parameters for response.