1651-25-R-IFBD-00003

The Mississippi Department of Human Services (MDHS) has issued Invitation for Bids (IFB) No. 3160007240 for comprehensive Employee Assistance Program (EAP) services targeting approximately 1,500 MDHS employees and their covered family members. The procurement seeks a vendor to provide confidential counseling, crisis intervention, management training sessions, educational seminars, a 24-hour employee assistance line, and monthly utilization reporting. Bidders must demonstrate at least two years of experience providing similar EAP services and submit comprehensive reference checks. The contract will initially run for one year with potential for up to four additional one-year renewals. Bid responses are due on Thursday, April 24, 2025, at 2:00 PM Central Time, with an anticipated contract award date of Thursday, May 8, 2025. Vendors must ensure services are delivered by licensed professionals holding at least a Master's degree and maintain strict confidentiality in compliance with federal and state regulations. Key evaluation criteria will likely include vendor experience, service comprehensiveness, pricing structure, and ability to meet minimum qualification requirements.

The IFB does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The pricing structure is a fixed-price monthly administrative fee covering counseling for employees and dependents, training sessions, seminars, workshops, and unlimited on-site critical incident stress debriefings. Contractors must provide comprehensive insurance coverage, including workers' compensation, comprehensive general or professional liability insurance with minimum limits of $1,000,000 per occurrence, and a fidelity bond with minimum limits of $1,000,000. While specific budget ranges are not detailed in the documentation, the scope suggests a contract value commensurate with serving 1,500 employees and their families. The contract includes provisions for quality control, record retention, and the right to audit, indicating a robust oversight mechanism. Potential bidders should carefully review all documentation to ensure full compliance with the MDHS requirements and demonstrate their capability to provide high-quality, confidential employee assistance services.