1201-27-R-IFBD-00017-V03

The Mississippi Department of Education, Office of Technology and Strategic Services is requesting bids on five years of preventive maintenance and repair services for one Liebert NPOWER 65-80 UPS unit (80 kVA) and one Liebert Split System HVAC unit (1 Ton) located at 359 North West Street, Jackson, Mississippi under IFB 1201-27-R-IFBD-00017, with bids due September 21, 2026 at 2:00 p.m. CST.

Bidders must be established vendors with at least five years of experience in similar services and provide three references from continental U.S. customers served within the past two years. The contract awards to the lowest responsive bidder meeting all specifications.

UPS preventive maintenance includes one major annual on-site visit, annual battery inspection of one string containing 40 jars, 100% labor and travel coverage, parts coverage, and guaranteed 4-hour emergency response available 24 hours daily, 7 days per week. HVAC cooling preventive maintenance includes four annual on-site visits (one major and three minor), 100% labor and travel coverage, parts coverage, and the same emergency response guarantee.

Bidders must submit fixed-price bids itemized by year for all five years with pricing that includes all labor, travel, parts, and emergency response costs; no hidden fees are permitted. Price adjustments may be allowed annually up to the lesser of 5% or the annual Consumer Price Index for all Urban Consumers increase, effective on the contract anniversary date. A performance bond equal to 100% of the annual contract amount is required within ten days of contract execution and prior to service commencement.

The contract commences December 15, 2026 and continues through December 14, 2031, with award expected by December 15, 2026. No renewal options are available. An optional site walk-through is scheduled for September 8, 2026 at 9:00 a.m. CST. Questions are due September 14, 2026, with answers posted by September 18, 2026.