ACKNOWLEDGEMENT_OF_AMENDMENT NON Q_A UPS HVAC PREVENTIVE MAINTENANCE.pdf
PDF 272 KB Posted
- Attached to
- 1201-27-R-IFBD-00017-V03
- Solicitation number
- 3160008122
- Issued by
- Hinds County, Jackson City, Mississippi
About this file
This is an Acknowledgment of Amendment Number 1 to an Invitation for Bids issued by the Mississippi Department of Education, Office of Technology and Strategic Services, for UPS and HVAC Preventive Maintenance Services (RFx Bid Number 3160008122). The solicitation requests five years of preventive maintenance and repair services for one Liebert NPOWER 65-80 UPS unit (80 kVA) and one Liebert Split System HVAC unit (1 Ton) located at 359 North West Street, Jackson, Mississippi. The invitation was first advertised on Wednesday, August 13, 2026, with a second advertisement on Wednesday, August 20, 2026. An optional site walk-through is scheduled for Tuesday, September 8, 2026, at 9:00 a.m. CST, and the deadline for submitting questions is Wednesday, September 9, 2026, at 9:00 a.m. CST, with answers to be posted on Friday, September 11, 2026. Bids are due Monday, September 21, 2026, at 2:00 p.m. CST. Bid evaluations are scheduled for Tuesday, September 22, 2026, with a contract intent to award on Wednesday, September 30, 2026. The contract term commences December 15, 2026, and continues through December 14, 2031, with no renewal options available.
Bidders must be established vendors with at least five years of experience in similar services and must provide three references from continental U.S. customers served within the past two years. The contract awards to the lowest responsive bidder meeting all specifications. UPS preventive maintenance includes one major annual on-site visit, annual battery inspection, 100% labor and travel coverage, parts coverage, and guaranteed 4-hour emergency response available 24 hours daily, 7 days per week. HVAC cooling preventive maintenance includes four annual on-site visits (one major and three minor) with identical coverage and emergency response guarantees. Bidders must submit fixed-price bids itemized by year for all five years with pricing that includes all labor, travel, parts, and emergency response costs with no hidden fees permitted. Price adjustments may be allowed annually up to the lesser of 5% or the annual Consumer Price Index for all Urban Consumers increase, effective on the contract anniversary date. A performance bond equal to 100% of the annual contract amount is required within ten days of contract execution and prior to service commencement. All communications between the Mississippi Department of Education and vendors must be in writing, with questions and correspondence submitted via email to ProcurementQnR@mdek12.org.
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Text version
Revised October 10, 2024
Acknowledgment of Amendment Amendment Number 1
UPS and HVAC Preventive Maintenance Services
August 24, 2026
The Mississippi Department of Education, amends the Invitation for Bids issued, August 13, 2026. The following information has been updated in red font:
RFx Bid Number: 3160008122 Bid Title:
UPS and HVAC Preventive Maintenance Services
Dates of Advertisements:
1ST advertisement – Wednesday, August 13, 2026 2nd advertisement – Wednesday, August 20, 2026
Program Office:
Office of Technology and Strategic Services
Optional Site Walk Through:
Tuesday, September 8, 2026, 9:00 a.m. CST
Deadline for Questions:
Wednesday, September 9, 2026, 9:00 a.m.
CST
Dates to Post Answers:
Friday, September 11, 2026
Bid Due Date and Time:
Monday, September 21, 2026, at 2:00 p.m.
CST
Term of Anticipated Contract: Tuesday, December 15, 2026 Contract Approval: SBE and PPRB, if applicable Thursday, November 19, 2026, or TBD (SBE) Wednesday, November 4, 2026, or TBD (PPRB)
4. ORDER OF COMMUNICATIONS BY AMENDMENT
Any and all corrections and changes, clarifications, etc., communicated between the MDE and the vendor shall be in writing. Vendor(s) shall assume all risks if acting otherwise. Questions and/or correspondence relating to this bid must be emailed to the attention of the Office of Procurement at ProcurementQnR@mdek12.org by Wednesday, September 9, 2026, 9:00 a.m. (CST).
Responses will be posted to the MDE website at www.mdek12.org under the “Public Notice” RFP/RFQ/RFA/Invitation to Bid section and will be available to the general public by Friday, September 11, 2026. A copy of any corrections, changes, or clarification to the bid shall be submitted electronically in MAGIC or via Mail (USPS, UPS, Fed Ex).
5. QUESTIONS AND ANSWERS
Questions must be submitted to ProcurementQnR@mdek12.org and must be received no later than Wednesday, September 9, 2026, 9:00 a.m. (CST)to ensure a response by the MDE.
Responses to questions will be posted to the MDE website at https://mdek12.org/procurement/rfp/ under MDE Bid Announcements as an amendment to the solicitation on Friday, September 11, 2026. Questions received after the deadline shall not be considered. It is the Bidder’s sole responsibility to regularly monitor the website for amendments and/or announcements concerning this solicitation.
7. SUBMISSION OF BID
All bids shall be signed and sealed. An agent authorized to enter into an agreement must sign bid. The bidder’s name and address must be listed on the outside of the envelope and RFx 3160008122. Bids, bid modifications, or corrections received after 2:00 p.m., on September 21, 2026 (CST) will not be accepted. The MDE will not be responsible for delivery delays of lost packets. All risk of late arrivals due to unanticipated delays – whether delivered by shipping or electronic method – is entirely on the bidder.
a. When submitting a bid electronically, the authorized signature may be typed or be an electronic signature.
b. When submitting the response to the IFB electronically, all questions must be answered within the IFB and a response must be submitted for all proposed items in bid.
TENTATIVE TIMELINE
Start Date
• First date of advertisement
• Second date of advertisement
• Thursday, August 13, 2026
• Thursday, August 20, 2026
Optional Site Walk Through Tuesday, September 8, 2026, at 9:00 a.m. CST Deadline for Questions Wednesday, September 9, 2026, 9:00 a.m. CST Answers posted to website Friday, September 11, 2026 Bid Due Date and Time Monday, September 21, 2026, 2:00 p.m. CST Bid Evaluations Tuesday, September 22, 2026 Contract Intent to Award Wednesday, September 30, 2026
NOTE: Adjustments to the schedule may be made as deemed necessary by the MDE.
MDE reserves the right to post Answers to Questions and to issue the Notice of Intent mailto:ProcurementQnR@mdek12.org http://www.mdek12.org/ mailto:ProcurementQnR@mdek12.org https://mdek12.org/procurement/rfp/ to Award on dates other than those stated above without amendment to this solicitation.
NOTE: This amendment is hereby made a part of the Mississippi Department of Education’s Invitation for Bids. The Vendor acknowledges receipt of said amendment and is made aware of the changes contained therein. By signing this form, the Offeror accepts the changes as part of the contract requirement.
Authorized Signature Date
Printed Name
| 4. ORDER OF COMMUNICATIONS BY AMENDMENT |
| Any and all corrections and changes, clarifications, etc., communicated between the MDE and the vendor shall be in writing. Vendor(s) shall assume all risks if acting otherwise. Questions and/or correspondence relating to this bid must be emailed to t... |
| 5. QUESTIONS AND ANSWERS |
| 7. SUBMISSION OF BID |
| TENTATIVE TIMELINE |
| Amendment Number 1 |
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