ACKNOWLEDGEMENT_OF_AMENDMENT NO2 UPS AND HVAC PREVENTIVE MAINTENANCE SERVICES.pdf
PDF 823 KB Posted
- Attached to
- 1201-27-R-IFBD-00017-V03
- Solicitation number
- 3160008122
- Issued by
- Hinds County, Jackson City, Mississippi
About this file
This is an Acknowledgment of Amendment No. 2 document issued by the Mississippi Department of Education for Invitation for Bids (IFB) RFX No. 3160008122 regarding preventive maintenance services for one Liebert NPOWER 65-80 UPS unit (80 kVA) and one Liebert Split System HVAC unit (1 Ton) located at 359 North West Street, Jackson, Mississippi. The amendment modifies Section 10 (Award) of the original IFB issued August 13, 2026, and incorporates a comprehensive Questions and Answers document. Bids are due September 21, 2026, at 2:00 p.m. CST, with contract award expected by December 15, 2026. The contract will commence December 15, 2026, and continue through December 14, 2031, for a fixed five-year term with no renewal options. Each contract year is contingent upon prior-year performance evaluation and fund availability. An optional site walk-through was scheduled for September 8, 2026, at 9:00 a.m. CST.
Award will be made to the lowest responsive bidder meeting all specifications based on adherence to conditions and requirements, bidder qualifications including past performance and financial responsibility, delivery or completion dates, workmanship and quality, and overall specification compliance. Bidders must be established vendors with at least five years of experience and provide three references from continental U.S. customers served within the past two years. Fixed-price bids must be itemized by year for all five years and include all labor, travel, parts, and emergency response costs with no hidden fees permitted. Annual price adjustments may be allowed up to the lesser of 5% or the annual Consumer Price Index increase. A performance bond equal to 100% of the annual contract amount is mandatory within ten days of contract execution and prior to service commencement; bonds are non-waivable and non-negotiable. Bids that do not include both UPS and HVAC maintenance services will not be considered. Parts coverage specifically excludes major components such as batteries, capacitors, fans, control boards, power modules, and compressor/refrigerant replacement; repairs identified during servicing will be quoted separately.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Revised June 2026
Acknowledgment of Amendments
Questions and Answers Amendment Number 2
UPS and HVAC Preventive Maintenance Services IFB RFX No. 3160008122
Amendment Number 2
UPS and HVAC Preventive Maintenance Services
September 11, 2026
The Mississippi Department of Education, amends the Invitation for Bids issued, August 13, 2026. The following information has been modified:
1. IFB Section 10, Award on page 6 is amended, attached, and incorporated fully along with this Amendment Number 2 as part of
IFB RFX No. 3160008122
2. The attached Questions and Answers document is incorporated fully along with this Amendment Number 2 as part of IFB RFX
No. 3160008122
10. AWARD
It is the intent of the MDE to award a contract to the lowest responsive bidder meeting specifications by December 15, 2026 through December 14, 2031. The contract will be awarded for a period not to exceed five (5) years with no option for renewal. Each year of the contract will be contingent upon the prior year’s performance evaluation and availability of funds. Award shall be based on the following factors: (A) adherence to all conditions and requirements of the bid specifications; (B) qualifications of the bidders, including past performance, financial responsibility, general reputation, experience, and service capabilities; (C) delivery or completion date; (D) workmanship, finish, and overall quality; and (E) any bid that does not meet the requirements set out in the specifications shall not be considered for the award.
Amendment Number 2
Question # Question (as submitted) MDE Response
1 Will you accept bids that only include the UPS Maintenance and not HVAC?
No.
2 Is the Performance Bond indeed required?
Yes. Please refer to Page 7, Section 12, Performance Bond, which states that the awarded vendor must agree to secure a performance bond for 100% of the awarded annual contract amount. The original performance bond is due within ten (10) days of execution of the contract and prior to commencement of services.
For multi-year awards, a performance bond is due to the program office contact each year prior to the commencement of services. The performance bond shall not be waived or negotiated.
3 Is any equipment currently in alarm status and/or in need of repair?
No alarm states
4 If equipment has a pre-existing condition at time of contract start, would that repair be billable?
Repairs identified during servicing will be quoted separately from the Preventive Maintenance contract.
5 Is battery replacement billable work? If No.t, please provide battery make / model / date code.
contract.
6 Is proactive component replacement quotable work?
Amendment Number 2
7 I have a few questions on the UPS and HVAC Preventative Maintenance Services.
You listed these two pieces of equipment:
UPS
Make: Liebert NPOWER 65-80 80 kVA Model: 37SA065A0C6EA08
SN: 37-5121
HVAC
Make: Liebert Split System Model: VH075A-AA63-001 Size: 1 Ton
On the HVAC (split system) This should have another piece of equipment.
It is a split system meaning one is inside and one is outside.
Would you be able to provide me with pictures of all the equipment that is requiring the preventative maintenance?
Also I need pictures of the Name Plates please so I can get all the information about the equipment. This should have the Model number, serial number, etc.
Yes. HVAC is Split. Liebert unit inside and condenser unit on the roof. CC
Amendment Number 2
Amendment Number 2
Amendment Number 2
8 I also want to make sure I have the dates correct, for turn in time. The dates in the actual terms and conditions are different from the dates on the invitation for bid.
Can you please confirm that the date for Bid turn in is September 21, 2026, before 2pm.
Bid due date is Monday, September 21, 2026, 2:00 p.m. CST.
9 How old are the UPS and HVAC units? Approximately 20 years
10 When were the UPS batteries last replaced?
Batteries were replaced in 2019
Amendment Number 2
11 Are battery replacement costs included in "parts coverage"?
12 Does parts coverage include major UPS components such as batteries, capacitors, fans, control boards, power modules, etc.?
13 Are pre-existing deficiencies included in the contract?
14 If a major component fails, is the contractor responsible for replacement at No. additional cost?
contract.
15 What is the current condition of the UPS and battery system? In working order; no alarm state
16 What is the current UPS load percentage?
Approximately 10 percent
17 Has the UPS had any failures or major repairs in the last 3–5 years?
Yes. Major repair of internal components.
Repairs were successful.
18 What is the age of the 1-ton Liebert HVAC system?
Approximately 20 years
19 Are compressor replacement and refrigerant included in parts coverage?
Amendment Number 2
Amendment Number Two
NOTE: This amendment two is hereby made a part of the Mississippi Department of Education’s Invitation for Bid. The Vendor acknowledges receipt of said amendment and is made aware of the changes contained therein. By signing this form, the Offeror accepts the changes as part of the contract requirement.
Authorized Signature Date
Printed Name
| 10. AWARD |
| It is the intent of the MDE to award a contract to the lowest responsive bidder meeting specifications by December 15, 2026 through December 14, 2031. The contract will be awarded for a period not to exceed five (5) years with no option for renewal. ... |
| Amendment Number Two |
File details come from the government source that posted it. Updated .