1082356 - elastic cloud renewal (brand only)

The State of California is issuing a Request for Bid (RFB) for a brand-only renewal of Elastic Cloud services under solicitation 1082356, with a deadline for bid submission on March 16, 2026. This procurement seeks to renew cloud infrastructure and related services specifically for the Elastic brand platform to support the state's technology operations and maintain continuity of existing services across state agencies and departments. As a brand-only renewal arrangement, this is a limited-competition procurement restricting eligibility to the current vendor or authorized resellers of Elastic products, rather than opening competition to alternative providers. The solicitation establishes renewal terms and conditions for cloud services while maintaining the existing platform rather than introducing new solutions, with specific pricing parameters and contract duration outlined in the RFB document. Bidders must submit required administrative documentation including a Certificate of Insurance demonstrating adequate coverage for general liability, workers' compensation, and other mandated insurance types prior to contract execution. All responses must include completed standardized procurement forms addressing vendor registration, compliance certifications, nondiscrimination affirmations, and prior contract performance attestations as detailed in the required forms appendix.

The procurement incorporates small business and disadvantaged business enterprise (DBE) considerations as part of California's state purchasing requirements, with the Certified Business Enterprise (CBE) Form serving as a compliance checkpoint for bidder eligibility verification. Bidders claiming small business or disadvantaged business status must provide appropriate certification documentation to qualify for any applicable set-asides or preferences within the solicitation framework. The RFB anticipates renewal with the existing Elastic Cloud service provider or authorized resellers, building upon current infrastructure and technology already integrated into state operations, thereby ensuring seamless service continuity without disruption to dependent agencies. While specific award values and budget ranges are not explicitly detailed in the available solicitation materials, the renewal nature of this procurement suggests budget alignment with the state's existing Elastic Cloud expenditures and service levels. Contractors selected through this competitive process will be required to maintain all specified service level requirements and performance standards necessary to sustain the state's cloud operations throughout the contract renewal period.