Appendix_A_Purchasing_Required_Forms (3).pdf

This is a purchasing required forms appendix for the State of California's Request for Bid (RFB) solicitation 1082356 for an Elastic Cloud renewal service. The procurement seeks to renew cloud infrastructure and related services specifically for the Elastic brand platform to support state technology operations and maintain service continuity across state agencies and departments. As a brand-only renewal arrangement, this is a limited-competition procurement restricting eligibility to the current vendor or authorized resellers of Elastic products. The bid submission deadline is March 16, 2026. All bidders must submit required administrative documentation and completed standardized procurement forms addressing vendor registration, compliance certifications, nondiscrimination affirmations, and prior contract performance attestations as detailed in this forms appendix.

The solicitation incorporates small business and disadvantaged business enterprise (DBE) considerations as part of California's state purchasing requirements, with the Certified Business Enterprise (CBE) Form serving as a compliance checkpoint for bidder eligibility verification. Bidders claiming small business or disadvantaged business status must provide appropriate certification documentation to qualify for any applicable set-asides or preferences. Prior to contract execution, bidders must submit a Certificate of Insurance demonstrating adequate coverage for general liability, workers' compensation, and other mandated insurance types. The RFB anticipates renewal with the existing Elastic Cloud service provider or authorized resellers, building upon current infrastructure already integrated into state operations to ensure seamless service continuity. Contractors selected will be required to maintain all specified service level requirements and performance standards necessary to sustain the state's cloud operations throughout the contract renewal period.