1 Day Janitorial L5191 Fairfield

The State of Illinois, through Central Management Services (CMS), is soliciting bids for a one-day janitorial services contract (L5191 Fairfield) to serve a single facility located at 106 Andrews Drive, Fairfield, Illinois 62837, in Fulton County. The procurement requires janitorial services to be performed every other week on Wednesdays after normal business hours, with a minimum of 8 hours per month of work, including 4.5 hours dedicated to daily cleaning tasks. Daily services must encompass restroom cleaning with specified disinfectants, floor mopping and vacuuming, waste removal, recycling collection, mirror and window cleaning, and lunchroom sanitation. Bi-weekly services include exterior glass cleaning, outdoor debris removal, tile spray buffing, and elevator maintenance, while semi-annual services encompass carpet shampooing, blind dusting, comprehensive window washing, and floor stripping and refinishing. All janitorial personnel must sign in and out on state-provided sheets, and the vendor must provide all supplies and equipment utilizing environmentally certified cleaning products meeting Green Seal, Environmental Choice Ecologo, or EPA Design for the Environment standards. The contract term runs from January 1, 2026, through December 31, 2029, with no renewal options. Prospective bidders must attend a mandatory walk-through inspection on December 4, 2025, at 10:00 a.m. at the facility, with Ray Kramer (217-622-0428) serving as the contact; attendance is mandatory and failure to participate will result in bid rejection. Bids are due by December 10, 2025, at 8:00 a.m. via the BidBuy procurement system (reference number 26-416CMS-BOPM-B-50168).

This is a Small Business Set-Aside (SBSA) procurement, restricting participation to small businesses; however, no specific disadvantaged enterprise designations or incumbent vendors are identified in the solicitation documents. The vendor must comply with prevailing wage requirements for janitorial services as established by the Illinois Department of Labor and maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation insurance as required by law. All personnel must be subject to background checks prior to facility access, and no subcontractors are permitted. Standard Illinois Certifications and Taxpayer Identification Number (TIN) documentation are required as part of the bid submission. The pricing for this contract is estimated rather than firm, with the specific monthly rate to be determined through the BidBuy system; deductions apply on a per diem basis for any days personnel fail to sign in, sign out, or perform required tasks, calculated as the monthly fee divided by the number of working days that month. Monthly invoicing occurs in arrears, with all invoices for work completed through June 30 required to be submitted by July 31 of that year. The vendor is responsible for all transportation costs with no mileage reimbursement provided.