ITB 23-013 DW Admin Bldg Remodel - Call Ctr-Conf Rm - Addendum 1 with Exhibits - Final.pdf

ITB 23-013 – Addendum #1

SALEM AREA MASS TRANSIT DISTRICT

INVITATION TO BID

ITB 23-013

DEL WEBB ADMIN BUILDING REMODEL – CALL CENTER /

CONFERENCE ROOM

ADDENDUM #1

Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to ITB 23-013.

The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:

1. Question: The solicitation does indicate that there are plans, however, none were attached;

are there current plans in place?

Response: There is a rough drawing attached to this Addendum as Exhibit C. It is NOT to scale and not an engineering drawing. It is simply a sketch of the planned work.

2. Question: Does the contractor have to worry about what people can see during the construction?

Response: The space isn’t currently occupied by anyone, so no need to worry about 8a-5p schedule or the condition of the space throughout the project. The building is operational, but the space where the construction will take place is not.

3. Question: Will you need an egress?

Response: Yes

4. Question: Do you have measurements for the egress?

Response: Please build to minimum ADA regulations.

5. Question: Do you want the doors to match with existing doors?

Response: No, as long as it has a quarter-light window.

6. Question: Will the power need to be supplied by the contractor?

Response: Yes. SAMTD will run all low-voltage.

ITB 23-013 – Addendum #1

7. Question: Will the contractor need to add electrical?

Response: No, SAMTD will do the electrical work in-house.

8. Question: A description of work is included at the beginning of Part 2 of the ITB. It lists “Architectural plans needed for permit and permit fees.” Item 11.B on Page 10 of the ITB indicates the bid documents include, “Scope, Drawings, and Specifications for the Project.” The bid documents posted at Eugene Builder’s Exchange don’t include plans. Are architectural drawings required or will they be provided?

Response: SAMTD does not have any architectural drawings. There is a rough drawing attached to this Addendum as Exhibit C. It is NOT to scale and not an engineering drawing. It is simply a sketch of the planned work.

9. Question: Part 1 / Section 2 of the Instructions to Bidders (ITB) states the NTP date is 4/24/23 and Substantial Completion is 6/30/23,which is roughly nine weeks. Elsewhere, the ITB indicates the bidder is required to obtain permits. Although 9 weeks is typically sufficient TI construction work, the timeframe for obtaining required permits varies, and will almost certainly encompass enough of the nine weeks to leave insufficient time for the work to be performed. If architectural services are also included, the entire nine weeks could elapse prior to permit issuance. Are the project milestone dates changeable?

Response: SAMTD is open to discussing timelines, if necessary.

10. Question: If architectural services are included in bid scope, how will the project’s design objectives, guidelines, and constraints be communicated to bidders?

Response: SAMTD will post any updates in an addenda, if necessary.

11. The Agenda for Pre-Bid Conference that was held on 3/23/2023 is attached as Exhibit A to this Addendum.

12. The Attendance Sheet for the Pre-Bid Conference that was held on 3/23/2023 is attached as Exhibit B to this Addendum.

13. Drawing is attached as Exhibit C to this Addendum.

All other specifications and terms and conditions remain unchanged.

By: Daniel M. Knauss Procurement & Contracts Manager

Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon 97301 March 31, 2023

DEL WEBB ADMIN BUILDING REMODEL – CALL CENTER / CONFERENCE ROOM

PRE-BID MEETING AGENDA

SAMTD ITB No. 23-013 Project Name: DW Admin Building Remodel – Call Ctr / Conf Rm

Thursday March 23, 2023 at 2:00PM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

A. WELCOME

1. Sign-in sheet

2. Introductions

a. Procurement Contact: Dan Knauss, Procurement & Contracts Manager

b. Project Manager: Tom Dietz, Chief Operations Officer

B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE

1. Description: SAMTD is soliciting bids to provide labor, materials, and construction services to remodel the call center and conference room at SAMTD’s Del Webb facility and all work as specified in PART 2 of this solicitation.

• Contractor shall be licensed by the State of Oregon to do the work required under the resultant contract.

• All items or services to be furnished under the solicitation and resultant contract shall meet all applicable state and federal requirements of the Occupational Safety and Health Standard.

• Contractor shall obtain and maintain in current status all applicable permits and licenses.

2. Delivery Method—Project will be performed under a single Prime Contract.

3. Project Schedule and Completion Time:

a. Notice Proceed: April 24, 2023 (Estimate)

b. Service completion:

i. Substantial Completion: On or before June 23, 2023 (Estimate)

ii. Final Completion: On or before June 30, 2023 (Estimate)

C. BID PROCESS AND BIDDER INSTRUCTIONS

1. Invitation To Bid, Plans, Specifications, Addenda, and other related documents for this project are available on the procurement page of the OregonBuys website.

www.oregonbuys.gov Notice #S-KS2410-00006023 and SAMTD ITB #23-013.

2. Important Dates:

a. Submit Questions Deadline: March 27, 2023 4:00PM PDT

b. Issue Addendum Response to Questions: March 31, 2023 5:00PM PDT

c. Solicitation Closes: April 11, 2023 4:00PM PDT

d. Issue Notice Of Intent To Award: April 14, 2023 (Estimate)

e. Contract Award and Notice To Proceed: April 24, 2023 (Estimate)

3. Required Bid Submittals — Please see required items on Salem Area Mass Transit District “Instructions For Bidders” and “Exhibits” included in the Invitation To Bid.

EXHIBIT A ITB 23-013

Addendum #1

SAMTD ITB No.: 23-013 DW Admin Bldg Remodel – Call Ctr/Conf Rm Thursday October 23, 2023 at 2:00PM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

D. SAFETY AND SECURITY

1. Safety Requirements—Job Site Conditions

• Contractor shall take all necessary precautions for the safety of all personnel on the job site, and shall comply with the Contract Documents and all applicable provisions of federal, state and municipal safety laws and building codes to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed.

Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the Work, all necessary safeguards for protection of workers and the public against any hazards created by the installation and provision of goods and services.

Contractor shall designate a responsible employee or associate on the Work site, whose duty shall be the prevention of accidents. The Owner's Authorized Representative has no responsibility for Work site safety. Work site safety is the responsibility of the Contractor.

2. Site Visitation & Viewing

• Bidder may view the site where work is to be performed.

• By submitting this bid, the Bidder acknowledges that it has taken steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to: (1) conditions bearing upon transportation, and disposal, handling, and storage of materials; (2) the availability of labor, material, equipment, water, electric power, and roadways; (3) uncertainties of weather, river stages, tides, ground water, or similar climatic and/or physical conditions that may have impact on the site; (4) the conformation and conditions of the ground; (5) the character of equipment and facilities needed preliminary to and during the work; (6) compliance with the project quality control program; (7) compliance with the Bidder’s safety plan as approved by SAMTD, and all applicable Occupational Safety and Health Administration (OSHA) regulations; and (8) coordination with SAMTD maintenance, security, and bus operations.

• The Bidder also acknowledges that it has satisfied itself as to character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as the information is reasonably ascertainable from an inspection of the site, as well as from the drawings, specifications and reports issued with this solicitation package and to be made a part of this contract. Any failure of the Bidder to take the actions described and acknowledged in this paragraph will not relieve the Bidder from responsibility for estimating properly the difficulty and cost of successfully performing the work.

E. INSURANCE

Requirements as identified in ITB 23-013 Exhibit B - Sample Contract, SP.7.

F. BONDING

“Reserved” for this procurement.

G. SPECIAL CONSIDERATIONS

1. Compliance with local requirements for the Jurisdictions where work is performed.

SAMTD ITB No.: 23-013 DW Admin Bldg Remodel – Call Ctr/Conf Rm Thursday October 23, 2023 at 2:00PM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

2. Coordination with SAMTD Maintenance, Transportation, and Operations departments.

SAMTD Project Manager will be liaison with these SAMTD organizations.

H. SAMTD SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS

Please review all solicitation documents thoroughly to ensure complete understanding of all supplementary conditions and instructions.

I. TOUR OF AREA WHERE WORK IS TO BE PERFORMED

• Bidders may view the sites where the work is to be performed.

Bidder may submit requests to view the site where work is to be performed. Viewing may take place between the hours of 8:00AM – 3:30PM, Monday – Friday. Bidder must have an appointment scheduled in advance. If a Bidder arrives to view the site without a prior appointment, SAMTD may not accommodate the request. To schedule an appointment to view the site please contact:

Tom Dietz, Chief Operations Officer ……………….………… 503-361-7552

• Please reference Site Visitation & Viewing as identified in ITB 23-013 PART 1, Section 3 “Instructions To Bidders”, item 16.

J. QUESTION & ANSWER PERIOD

k. ON SITE TOUR OF WORK SITE FOR THOSE ATTENDING IN PERSON

EXHIBIT B ITB 23-013

~ I

¢1. 2.. < ■ 4.

I

1 .. Existing store front door is staying.

2..Access to training room with ADA approved egress

3. Approx floor to ceiling height%"

4. Commercial door with 1/4 light

Training Room

3.

Conference Room

Approx 31' overall -

Drawing not to .scale

EXHIBIT C ITB 23-013