Z2DA--623-20-135 Replace & Upgrade parking lots 1 and 2 (VA-22-00033871)

RFI # 1 Follow-up Responses

Replace Parking Lots 1 & 2

Follow-up question cannot find Geotechnical Report.

The report starts on page 225 of the Specifications.

Follow-up question 09 06 00 cannot be found.

See attachment.

The locking removable bollards detailed in D1/CS501 do not specify a height. Can this be clarified?

Bollard height should be 36 .

Statement of Work 623-20-135 Replace & Upgrade parking lots 1 and 2 Muskogee Oklahoma OBJECTIVE Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Replace & Upgrade Parking Lots 1&2 as required by drawings and specifications. Parking lots 1 & 2 are located on at the Jack C Montgomery VA Medical Center (VAMC) in Muskogee, Ok. These parking lots currently need replacement and upgrading. Currently, 112 total parking spaces exist between both lots. Contractor shall match or exceed current number of spaces. The project is to remove all existing asphalt pavement surfaces in parking lot 1 and to also remove existing concrete surface in parking lot 2. Then, replace all surfaces with new concrete. STATEMENT of WORK The project shall include removal and replacement of all, curbs, concrete wheel stops, bollards, crosswalks, striping, signage, etc. All parking stalls shall have a standard width in adherence to Americans with Disabilities Act (ADA) standards. The area for parking lots one and two is approximately 38,000 square feet. The project shall be completed in a phased schedule so operation of the medical center can continue with minimum interruption. PHASING The Medical Center must maintain its operation 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the Contracting Officer Representative (COR) to ensure that no lapses in operation occur. It is the contractor s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building, any proposed phasing, or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor. GENERAL The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations (CFR) 29, Part 1910 and 1926. This includes the requirement that the Contractor have a Competent Person on the job at all times. The Competent Person must have a 30-hour Occupational Safety and Health Administration (OSHA) card. All Contractor employees, on site, shall have a ten (10) hours OSHA construction safety training certificate, at a minimum. Documentation of these requirements shall be submitted and approved prior to performing the work. This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes. The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work. The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy, use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the Contractor, any Subcontractor, or any employee, agent, or representative of the Contractor or Subcontractor The Contractor is responsible for protection of existing finishes, and VA property, furnishings, fixtures, and equipment (FF&E), located in the areas where demolition, construction, preventative maintenance, and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The Contractor is liable for any damage to VA property during the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned FF&E and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition. PROJECT MANAGEMENT Based on the above list of work items, the Contractor selected must complete, maintain, and submit: Construction schedule including sequencing, phasing, and durations. The schedule will be provided to the COR within ten (10) working days after Notice to Proceed (NTP). Coordinate and follow a phasing schedule. The phasing schedule must be approved by the (COR). Work by others in the construction site requires the Contractor to perform tasks during specific time periods as directed by the COR. Obtain VA identification Personal Identity Verification (PIV) badges for all employees. Contractor to consider lead-time for badge procurement. Manage job-site access and security. Implement and maintain required ICRA and ILSM measures. Follow all required safety protocols. SUPPORTING DOCUMENTS Contractor shall be required to field verify current conditions and accuracy of most current documentation, construction drawings and specifications. Contractor Shall coordinate any deviation of the aforementioned documents with the COR, after A/E has reviewed and made any updates or changes. This shall comply with project management section. SUBMITTALS Contractor shall submit the following prior to beginning scope of work: Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of NTP, and monthly with invoices. Site Specific Safety Plan (SSSP) with an emphasis on, but not limited to, demolition, installation, and safety. Submit to VA Safety staff for review within 10 working days after issuance of NTP. Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc. Detail fire, construction, and health-related safety measures. Listing safety training records for all employees expected on site. Include detailed Job-Safety-Analysis (JSA) or Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA) for all tasks associated with Statement of Work (SOW) Wait for approved by VA Safety staff prior to start of construction activities. Allow 10 working days for approval. Correct if necessary. Construction Demolition Removal / Handover Plan. Inspection reports, manufacturer approval certificates, and warranties. Penetration, live work, or hot work permits as necessary. Manufacturer and construction warranties as noted in specifications or where applicable. SOV Schedule of Value. The schedule will be provided to COR 10 working days prior to start of the work. Material Submittals Submit for COR approval Physical and electronic Redline (As-Built) drawings of the completed work. Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer (CO) or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises. Contractor shall submit hours worked, full report of completed structural, piping, and electrical which shall include: location, hours worked, the full name of Contractor s employees on site, and digital photographs before and after work is completed. Reports shall be submitted within one day upon completion of work performed. Contractor will provide a completed redline drawing of the completed work. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word. All digital deliverables must be sent to the COR and verified read and write capabilities to include and not limited to: CD set with above documents (Report, Summary Report, Handwritten Notes) in a PDF format. An electronic copy of redline drawings of the completed work in the latest AutoCAD version RESOURCES The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted. Under this contract, the Contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract. Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new equipment including parts and labor shall be preapproved by the COR. The Contractor shall instruct his/her personnel in utilities conservation practices. Lights shall be used only in areas where and at the time when work is being performed, unless otherwise directed by the COR. TECHNICIAN, INSPECTOR, or ANY OTHER PERSONNEL QUALIFICATIONS and ASSIGNMENTS The Government reserves the right to accept or reject Contractor s staff for safety violation, lack or required training, or other cause. Documented prior the work, Contractor shall provide staff throughout the contract qualified to perform work on plumbing systems. The Contractor shall notify the Government within 3 business days if it intends to replace a staff member. At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract. In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification. . Additions or changes in personnel require written approval of the Government. The Contractor shall have a back-up staff available in the event the primary staff is unable to perform his/her duties. The Contractor will ensure their personnel and Subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed. The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW within the designated period of performance and required sequencing/ phasing. The Contractor shall maintain throughout the life of this contract, a current list of laborers, tradesmen, technicians, superintendents, etc. and their credentials available for inspection by the Government at any time. The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the name of the Project Manager and of changes in personnel appointed to fulfill this function. This person/s may be referred to as the Superintendent.

Statement of Work

623-20-135

Replace & Upgrade parking lots 1 and 2 Muskogee Oklahoma

OBJECTIVE

Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Replace & Upgrade Parking Lots 1&2 as required by drawings and specifications. Parking lots 1 & 2 are located on at the Jack C Montgomery VA Medical Center (VAMC) in Muskogee, Ok. These parking lots currently need replacement and upgrading. Currently, 112 total parking spaces exist between both lots. Contractor shall match or exceed current number of spaces. The project is to remove all existing asphalt pavement surfaces in parking lot 1 and to also remove existing concrete surface in parking lot 2. Then, replace all surfaces with new concrete.

STATEMENT of WORK

The project shall include removal and replacement of all, curbs, concrete wheel stops, bollards, crosswalks, striping, signage, etc. All parking stalls shall have a standard width in adherence to Americans with Disabilities Act (ADA) standards. The area for parking lots one and two is approximately 38,000 square feet. The project shall be completed in a phased schedule so operation of the medical center can continue with minimum interruption.

PHASING

The Medical Center must maintain its operation 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the Contracting Officer Representative (COR) to ensure that no lapses in operation occur.

It is the contractor s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof.

Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building, any proposed phasing, or portion thereof.

Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor.

GENERAL

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations (CFR) 29, Part 1910 and 1926. This includes the requirement that the Contractor have a Competent Person on the job at all times. The Competent Person must have a 30-hour Occupational Safety and Health Administration (OSHA) card. All Contractor employees, on site, shall have a ten (10) hours OSHA construction safety training certificate, at a minimum. Documentation of these requirements shall be submitted and approved prior to performing the work.

This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy, use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the Contractor, any Subcontractor, or any employee, agent, or representative of the Contractor or Subcontractor

The Contractor is responsible for protection of existing finishes, and VA property, furnishings, fixtures, and equipment (FF&E), located in the areas where demolition, construction, preventative maintenance, and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The Contractor is liable for any damage to VA property during the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned FF&E and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition.

PROJECT MANAGEMENT

Based on the above list of work items, the Contractor selected must complete, maintain, and submit:

Construction schedule including sequencing, phasing, and durations.

The schedule will be provided to the COR within ten (10) working days after Notice to Proceed (NTP).

Coordinate and follow a phasing schedule. The phasing schedule must be approved by the (COR).

Work by others in the construction site requires the Contractor to perform tasks during specific time periods as directed by the COR.

Obtain VA identification Personal Identity Verification (PIV) badges for all employees. Contractor to consider lead-time for badge procurement.

Manage job-site access and security.

Implement and maintain required ICRA and ILSM measures.

Follow all required safety protocols.

SUPPORTING DOCUMENTS

Contractor shall be required to field verify current conditions and accuracy of most current documentation, construction drawings and specifications.

Contractor Shall coordinate any deviation of the aforementioned documents with the COR, after A/E has reviewed and made any updates or changes.

This shall comply with project management section.

SUBMITTALS

Contractor shall submit the following prior to beginning scope of work:

Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of NTP, and monthly with invoices.

Site Specific Safety Plan (SSSP) with an emphasis on, but not limited to, demolition, installation, and safety.

Submit to VA Safety staff for review within 10 working days after issuance of NTP.

Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc.

Detail fire, construction, and health-related safety measures.

Listing safety training records for all employees expected on site.

Include detailed Job-Safety-Analysis (JSA) or Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA) for all tasks associated with Statement of Work (SOW)

Wait for approved by VA Safety staff prior to start of construction activities. Allow 10 working days for approval. Correct if necessary.

Construction Demolition Removal / Handover Plan.

Inspection reports, manufacturer approval certificates, and warranties.

Penetration, live work, or hot work permits as necessary.

Manufacturer and construction warranties as noted in specifications or where applicable.

SOV Schedule of Value. The schedule will be provided to COR 10 working days prior to start of the work.

Material Submittals Submit for COR approval

Physical and electronic Redline (As-Built) drawings of the completed work.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer (CO) or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

Contractor shall submit hours worked, full report of completed structural, piping, and electrical which shall include:

location, hours worked, the full name of Contractor s employees on site, and digital photographs before and after work is completed.

Reports shall be submitted within one day upon completion of work performed.

Contractor will provide a completed redline drawing of the completed work.

Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

All digital deliverables must be sent to the COR and verified read and write capabilities to include and not limited to:

CD set with above documents (Report, Summary Report, Handwritten Notes) in a PDF format.

An electronic copy of redline drawings of the completed work in the latest AutoCAD version

RESOURCES

The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted.

Under this contract, the Contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract.

Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications.

All new equipment including parts and labor shall be preapproved by the COR.

The Contractor shall instruct his/her personnel in utilities conservation practices.

Lights shall be used only in areas where and at the time when work is being performed, unless otherwise directed by the COR.

TECHNICIAN, INSPECTOR, or ANY OTHER PERSONNEL QUALIFICATIONS and ASSIGNMENTS

The Government reserves the right to accept or reject Contractor s staff for safety violation, lack or required training, or other cause.

Documented prior the work, Contractor shall provide staff throughout the contract qualified to perform work on plumbing systems.

The Contractor shall notify the Government within 3 business days if it intends to replace a staff member.

At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract.

In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification.

. Additions or changes in personnel require written approval of the Government.

The Contractor shall have a back-up staff available in the event the primary staff is unable to perform his/her duties.

The Contractor will ensure their personnel and Subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed.

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW within the designated period of performance and required sequencing/ phasing.

The Contractor shall maintain throughout the life of this contract, a current list of laborers, tradesmen, technicians, superintendents, etc. and their credentials available for inspection by the Government at any time.

The Contractor shall specify a Project Manager who will have responsibility for performance of contract services.

The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work.

The Contracting Officer shall be notified in writing of the name of the Project Manager and of changes in personnel appointed to fulfill this function.

This person/s may be referred to as the Superintendent.

End Statement of Work