Yellow Ribbon Event
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912TF26QA004
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Concord, New Hampshire 03301, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The NH Army National Guard is procuring hotel event services for the Yellow Ribbon Event scheduled for April 11, 2026, from 6:00 AM to 5:00 PM. The Department of the Army National Guard seeks a single-day venue lease within 35 miles of Concord, New Hampshire that can accommodate approximately 310 people (300 adults and 10 children) and provide comprehensive event support services including a registration area, conference/function room with audio-visual equipment, childcare services, two concurrent breakout rooms with dedicated A/V equipment, and catering services. Key requirements include a registration area furnished per specifications, a main conference room staged with fifteen 8-foot tables and folding chairs, state-licensed childcare from 7:30 AM to 5:00 PM, and a hot buffet lunch (12:00 PM to 1:00 PM) compliant with Federal per diem rates. Award will be made to the responsible quoter whose conforming quote is most advantageous considering price and technical factors, with quoters rated as either Acceptable or Unacceptable based on their ability to demonstrate how their proposal meets the salient characteristics outlined in the Performance Work Statement. The solicitation deadline is February 19, 2026, at 4:00 PM Eastern Time, and this announcement constitutes the only solicitation with no written solicitation to follow.
This requirement is 100% set-aside for small business concerns under NAICS code 721110 (Hotels except Casino Hotels and Motels) with a size standard of $40 million, and only qualified small business vendors may submit quotes. No incumbent contractor or award value is specified in the solicitation documents. The contract will be awarded as a Firm-Fixed Price (FFP) agreement with Free On Board (FOB) Destination terms, and the contractor must comply with prevailing wage rates established under the Service Contract Act for Belknap and Merrimack Counties, New Hampshire, with rates ranging from $13.06 to $70.26 per hour depending on job classification. The place of performance is Concord, New Hampshire (03301), with the service radius expandable to 35 miles from Concord based on recent amendments reflecting customer requests. Additional compliance requirements include limitations on subcontracting at 50 percent for both services and supplies (excluding material costs), childcare provider licensing and insurance ($500,000 liability minimum), and contractor manpower reporting via the Contractor Manpower Reporting Application by October 31 annually.
Notice text
3 versions
Update #3 · Latest ·
13 February 2026 Amendment - This amendment reflects the change authorized by the customer based on an RFI. The hotel location requirement has been changed from needing to be within 20 miles of Concord NH to being within 35 miles of Concord NH.
17 February 2026 Amendment - This amendment reflects RFIs that were received but not originally included in the attached list. The RFI attachment has been updated.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF26QA004 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels, a small business size standard of $40M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 19 February 2026, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires the lease of a hotel on 11 April 2026 from 6:00AM to 5:00PM within 35 miles of Concord NH with the following salient characteristics:
CLIN 0001: Registration Area (QTY= 1 Job)
The contractor shall ensure a registration area is in the immediate vicinity of the conference/function space and that it is furnished with all furniture and amenities as described in paragraph 5.4.1 of the PWS.
CLIN 0002: Conference/Function Room Space w/ Audio/Visual (QTY = 1 Job)
The contractor shall provide one (1) Conference/Function room that can accommodate 310 people (300 adults and 10 children) in the immediate vicinity of the registration area (CLIN 0001) in accordance with paragraphs 5.4.5, 5.4.5.1 and 5.4.5.2. This room shall be staged with fifteen (15) eight foot tables with two (2) folding chairs each.
CLIN 0003: Childcare (1 Job)
The contractor shall provide childcare in accordance with PWS paragraphs 5.4.3 and 5.4.4.
CLIN 0004: Meals (1 Job)
The contractor shall provide meals for 300 adults and 10 children in accordance with PWS paragraph 5.4.7 and all sub-paragraphs.
CLIN 0005: Additional Rooms (1 Job)
The contractor shall provide three (3) additional rooms. The contractor shall provide one (1) counseling room in accordance with PWS paragraph 5.4.2 and two (2) breakout rooms in accordance with PWS paragraph 5.4.6.
Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)
Interested parties should also see “Addendum to 52.212-2” in the attachments for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
Quotes must be valid for thirty (30) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 13 February 2026 to BOTH Keith Abbott at keith.r.abbott.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF26QA004. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF26QA004 Company XXXXX Question Regarding Solicitation Number W912TF26QA004.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Update #2 ·
13 February 2026 Revision - The revision reflects the change authorized by the customer based on an RFI. The hotel location requirement has been changed from needing to be within 20 miles of Concord NH to being within 35 miles of Concord NH.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF26QA004 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels, a small business size standard of $40M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 19 February 2026, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires the lease of a hotel on 11 April 2026 from 6:00AM to 5:00PM within 35 miles of Concord NH with the following salient characteristics:
CLIN 0001: Registration Area (QTY= 1 Job)
The contractor shall ensure a registration area is in the immediate vicinity of the conference/function space and that it is furnished with all furniture and amenities as described in paragraph 5.4.1 of the PWS.
CLIN 0002: Conference/Function Room Space w/ Audio/Visual (QTY = 1 Job)
The contractor shall provide one (1) Conference/Function room that can accommodate 310 people (300 adults and 10 children) in the immediate vicinity of the registration area (CLIN 0001) in accordance with paragraphs 5.4.5, 5.4.5.1 and 5.4.5.2. This room shall be staged with fifteen (15) eight foot tables with two (2) folding chairs each.
CLIN 0003: Childcare (1 Job)
The contractor shall provide childcare in accordance with PWS paragraphs 5.4.3 and 5.4.4.
CLIN 0004: Meals (1 Job)
The contractor shall provide meals for 300 adults and 10 children in accordance with PWS paragraph 5.4.7 and all sub-paragraphs.
CLIN 0005: Additional Rooms (1 Job)
The contractor shall provide three (3) additional rooms. The contractor shall provide one (1) counseling room in accordance with PWS paragraph 5.4.2 and two (2) breakout rooms in accordance with PWS paragraph 5.4.6.
Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)
Interested parties should also see “Addendum to 52.212-2” in the attachments for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
Quotes must be valid for thirty (30) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 13 February 2026 to BOTH Keith Abbott at keith.r.abbott.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF26QA004. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF26QA004 Company XXXXX Question Regarding Solicitation Number W912TF26QA004.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF26QA004 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels, a small business size standard of $40M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 19 February 2026, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires the lease of a hotel on 11 April 2026 from 6:00AM to 5:00PM within 20 miles of Concord NH with the following salient characteristics:
CLIN 0001: Registration Area (QTY= 1 Job)
The contractor shall ensure a registration area is in the immediate vicinity of the conference/function space and that it is furnished with all furniture and amenities as described in paragraph 5.4.1 of the PWS.
CLIN 0002: Conference/Function Room Space w/ Audio/Visual (QTY = 1 Job)
The contractor shall provide one (1) Conference/Function room that can accommodate 310 people (300 adults and 10 children) in the immediate vicinity of the registration area (CLIN 0001) in accordance with paragraphs 5.4.5, 5.4.5.1 and 5.4.5.2. This room shall be staged with fifteen (15) eight foot tables with two (2) folding chairs each.
CLIN 0003: Childcare (1 Job)
The contractor shall provide childcare in accordance with PWS paragraphs 5.4.3 and 5.4.4.
CLIN 0004: Meals (1 Job)
The contractor shall provide meals for 300 adults and 10 children in accordance with PWS paragraph 5.4.7 and all sub-paragraphs.
CLIN 0005: Additional Rooms (1 Job)
The contractor shall provide three (3) additional rooms. The contractor shall provide one (1) counseling room in accordance with PWS paragraph 5.4.2 and two (2) breakout rooms in accordance with PWS paragraph 5.4.6.
Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)
Interested parties should also see “Addendum to 52.212-2” in the attachments for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
Quotes must be valid for thirty (30) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 13 February 2026 to BOTH Keith Abbott at keith.r.abbott.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF26QA004. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF26QA004 Company XXXXX Question Regarding Solicitation Number W912TF26QA004.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Files
| File | Type | Posted |
|---|---|---|
| W912TF26QA004 RFIs.pdf | ||
| W912TF26QA004 RFIs.pdf | ||
| Addendum to FAR 52.212-2_W912TF26QA004.pdf | ||
| 1-172nd Charlie Co PWS_11April2026.pdf | ||
| WD 2015-4023.pdf | ||
| W912TF26QA004_Provision and Clauses.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Yellow Ribbon Event | Award Notice | |
| This notice | Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Yellow Ribbon Requirement | Army National Guard | Total Small Business | |
| 125 IN BN Pre Deployment Yellow Ribbon November 2026 | Michigan National Guard | Total Small Business |
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