1-172nd Charlie Co PWS_11April2026.pdf

Ver. May 2018

PERFORMANCE WORK STATEMENT (PWS)

FOR

Charlie Co. 1-172 IN YRRP Event and Catering Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform a Charlie Company 1-172 IN YRRP event and catering, as defined in this PWS.

1.2 Background: This acquisition is for a 2026 Soldier Reintegration Program on 11 April 2026. Members of the New Hampshire Army National Guard will be present in a 20 mile radius of Concord, New Hampshire area to receive benefit information.

1.3 Period of Performance (PoP): 11 April, 2026.

1.4 General Information:

1.4.1 Quality Control (QC): Reserved

1.4.2 Quality Assurance (QA): Reserved

1.4.3 Recognized Holidays: Reserved

1.4.4 Place and Performance of Services: Within a 20 mile radius of Concord, New Hampshire.

1.4.5 Security Requirements. Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel Reserved

1.4.13 Data Rights Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: Reserved

3.3 Equipment: Reserved

3.4 Services: Reserved

3.5 Utilities: Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Location: Within a 20 mile radius of Concord, New Hampshire

5.2: Parking: All venues must have ample parking accommodations for attendees.

This is estimated at approximately 150 vehicles. Venue must provide parking at no cost to YRRP event attendees. Voucher systems are acceptable.

5.3: Lodging: Lodging not needed for this event.

5.4 YRRP Event Space: All space identified will be available from 0600 on 11 April, 2026 until 1700 on 11 April, 2026 unless otherwise specified.

5.4.1: Registration Tables: Four (4) six/eight-foot tables with linens, two (2) chairs each, in the foyer outside the main event space no later than 0600 until 1500 on 11 April, 2026.

5.4.2: Counseling Room: Access to a small counseling room from 0600 on 11 April, 2026 to 1800 on 11 April, 2026 to support four (4) adults. A box of facial tissues will be placed in the room.

5.4.3: Child Care Requirements:

Providers must be licensed by the state of New Hampshire to operate a child care center or family child care home. You can verify a provider's license with the state's regulatory office.

All staff over 18 must have completed and passed an advanced FBI Federal Fingerprint Background Check and a Child Abuse Registry Check, adjudicated by the state.

The provider must maintain a child care liability insurance policy of at least $500,000.

All relevant staff must maintain current certifications in First Aid and infant//child Cardiopulmonary Resuscitation (CPR).

The contractor must maintain appropriate staff-to-child ratios as determined by state licensing regulations or Department of Defense(DoD) standards. At least two providers must be present regardless of the number of children.

The provider must supply age-appropriate toys, games, crafts, and activities to keep the children engaged.

A secure sign-in/sign-out roster and a system for tracking children throughout the event are required.

Child Care Room: Access to an in-room bathroom or bathrooms nearby. 2 tables, a fridge, blankets and pillows, multiple pack & plays, water and snacks.

5.4.4: Youth Room: Access to in-room bathrooms or bathrooms nearby. 4 to 6 tables, water, juice and snacks.

5.4.5: General Session: Capability of holding 300 adults at banquet rounds, covered with white linen tablecloths. Must abide by applicable fire code regulations and health department social / physical distance guidance.

5.4.5.1: Exhibit Tables: Fifteen (15) to twenty (20) six/eight-foot tables, two (2) chairs each, 0600 on 11 April, 2026 to 1800 on 11 April, 2026, no linens, set up in the back of the general session room along the wall. If general session room is unable to support the exhibit tables inside the main YRRP event room, tables must be situated in close proximity to the main YRRP event room to allow for attendees to easily access the vendors.

5.4.5.2: Audio/Visual (and stage if necessary) will be provided including a large screen(s), readable by all event participants, projector(s), a wireless handheld microphone, a lapel clip microphone, and podium. Each breakout session will have a large screen, wireless microphone and projector.

5.4.6: Breakout Rooms: Two (2) separate rooms in addition to childcare rooms, main function room must be accessible. These rooms must have at minimum two

(2) tables and four (4) chairs each.

5.4.7: Catering: Capability of catering for up to 300 adults and 10 children for a hot buffet lunch from approximately 1200-1300 in the general session area to allow for working lunch/access to vendor tables. No separate payment will be made for catering.

5.4.7.1: Adult buffet will include a hot buffet meal with a minimum of one salad (minimum of two dressings), main entrée (minimum of two options), two additional side items (one vegetable, one starch, starch item can be used in main entrée if pasta type dish), bread/rolls, a dessert, a beverage service of lemonade, ice tea, and water. Adult buffet will not serve ‘fast food’ items (ie. Hot dogs, chicken nuggets, hamburgers, etc.) nor will it serve ‘cold items’ (ie. Cold cuts, subs, sandwiches.)

5.4.7.2: Child buffet for approximately 10 children with child-friendly options (ie.

Chicken nuggets, corn dogs, individual pizzas). Buffet will include at least one fruit item, one vegetable item, a main entrée (minimum two options), an additional side item, dessert and beverages from the adult buffet.

5.4.7.3: Food menu should avoid common allergies (fish, shellfish, peanuts, etc.)

and clearly label allergens when necessary.

5.4.7.4: Catering prices are inclusive of set-up, silverware, plates, condiments, and clean up.

5.4.7.5: Final menu will be approved by the Yellow Ribbon coordinator, SSG Lindsay Edum, prior to the event. Final Catering numbers will be provided NLT seven (7) days prior to event by event POC.

5.4.8: Catering rates must be within the Federal Government per diem rates in accordance with the Joint Travel Regulation.

6.0 Contractor Manpower Reporting Application (CMRA):

6.0.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

6.0.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2022. Contractors may direct questions to the help desk at http://www.ecmra.mil.

7.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/cur rent/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/d odm/ http://www.ecmra.mil/ http://www.ecmra.mil/ https://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/

Federal Information Processing Standards

(FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FI PS.201-2.pdf

DoDM 5200.2 Regulation

5200.02 Procedures for the

DoD Personnel Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub1.

html

Army Directive 2014-05 Policy and Implementation Procedures for Common

Access Card Credentialing and Installation Access for

Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubFor m/ArmyDir.aspx

AR 190-13

The Army Physical Security

Program

02/25/2011 http://www.apd.army.mil/ProductMaps/PubFor m/AR.aspx

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common

Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense

Privacy Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.ht ml#

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.

html

DoDD 8140.01

Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.ht ml

DoD 8570.01-M Information Assurance

Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub1.

html

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx

DoD 5220.22-M National Industrial Security Program Operating Manual

02/28/2006 (Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub1.

html

AR 381-12

Threat Awareness and

Reporting Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx