W099--Provide Air Conditioner (Chiller) Lease to the Minneapolis VA Health Care System

The Department of Veterans Affairs Veterans Health Administration Network 23 is seeking a contractor to lease air conditioning (chiller) units for the Minneapolis VA Health Care System, specifically for Building 222. The solicitation requires a 12-ton self-contained air conditioning unit with dehumidifier and a 25-ton self-contained air conditioning unit with heat and dehumidifier. Contractors must have the capability to respond within 4 hours of equipment failure and replace units within 6 hours if repair is not possible. The contract will run for a base year from May 1, 2025, to April 30, 2026, with potential option years extending through April 30, 2028. Technical requirements include power specifications of 460-480 Volt, 3-phase, not exceeding 60 amps, with the VA providing power cables, disconnects, and ductwork connections. The proposal submission deadline is May 2, 2025, at 17:00 CDT, and the solicitation does not specify explicit evaluation criteria beyond the technical specifications.

The solicitation is not set aside exclusively for small businesses, though it falls under the NAICS category 532490 for Commercial and Industrial Machinery and Equipment Rental and Leasing. There is no indication of an incumbent contractor, suggesting this is a new procurement. The contract will cover 5 months of operational pricing and 7 months of stand-by pricing annually, with a total potential contract value up to the simplified acquisition threshold. The place of performance is located in Minneapolis, Minnesota, specifically at VA Health Care System Building 222. Additional equipment requirements include 6 flexible ducts (16" and 20" diameter) and 8 collars for connecting ductwork. The contract is structured to provide temporary cooling solutions with flexible operational parameters, allowing the VA to manage its cooling needs efficiently during the specified contract period.