W065--FY26 Mobile CT Scanner Orlando VAHCS

The Department of Veterans Affairs, Veterans Integrated Service Network 8, Network Contracting Office 8, seeks quotations for an on-site full-service mobile 64-slice CT scanner/simulator for the Orlando VA Medical Center, with proposals due June 22, 2026, at 4:00 p.m. Eastern Time. The procurement is a 100% Small Business Set-Aside, requiring vendors to acknowledge Amendment 0002 (issued June 12, 2026, extending the deadline from June 15) by signing and submitting the SF30 form with their quote.

Place of performance is 13800 Veterans Way, Orlando, FL 32827. The NAICS code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing, with a small business size standard of 1,250 employees. The PSC is W065, Lease or Rental of Equipment—Medical, Dental, and Veterinary Equipment and Supplies.

The system must be a commercially available 3D CT scanner capable of 2D X-ray scout imaging, 3D CT imaging, 4DCT imaging with respiratory gating and motion management, and 2mm and 1mm spatial resolution. Minimum specification is 64-slice. The mobile trailer may not exceed 25 feet by 12.5 feet by 13.5 feet in height, must feature an 80-centimeter minimum bore with large bore configuration, flat tabletop compatible with CIVCO immobilization devices, 650-pound-plus patient weight capacity, and support DICOM-RT export for Eclipse Treatment Planning System compatibility. Images must be compatible with VA PACS, VISTA Imaging, and radiology printers. Radiation shielding must meet 10 CFR Parts 20 and 36. The trailer must include ADA-compliant ramp access, dual entrances with UV sterilizers, LED interior lighting, dressing room, and restroom facilities.

The contract period is six months with six optional one-month extensions, not to exceed one year. Delivery and setup must occur within 30 days of award. The contractor must provide clinical training for a minimum of four Radiation Therapeutic Therapists and biomedical training for one biomedical equipment support specialist, 24/7 technical support and full-service maintenance at no additional cost, emergency repairs within 24 hours, and non-emergency repairs within 48 hours. A service contact office with telephone support 12 hours daily Monday through Friday is required. Liability insurance must include $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage on all vehicles used in contract performance.

Quotations must include technical documentation, manufacturer specifications, delivery information, and warranty details. The evaluation focuses on technical capability and price, with award to the responsible quoter offering best value. Amendment 0001 (June 5, 2026) incorporated FAR 52.222-90 addressing discrimination by federal contractors (April 2026 deviation). Contact Contracting Officer Victoria Robles at victoria.roblesburgos@va.gov.