W065--Combined Synopsis/Solicitation GI scope Lease and Service Brand Name or Equal

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12 is soliciting quotations for a lease and comprehensive service arrangement of gastrointestinal endoscopy equipment, including seven VP-7000 ELUXEO Video Imaging Systems, seven BL-7000 ELUXEO Light Sources, multiple Fujifilm colonoscopes, gastroscopes, duodenoscopes, ultrasound processors, and related accessories and monitors. Qualified offerors must be authorized OEM dealers, distributors, or resellers with valid authorization documentation and must maintain 95% operational uptime during normal business hours (8:00 AM to 5:00 PM, Monday through Friday), with service technicians responding within one hour during business hours and two hours after hours. The solicitation requires all equipment to be operational and in place by March 22, 2026, and responses must be submitted via email to Contract Specialist Ryan Nugent at Ryan.Nugent@va.gov no later than February 13, 2026, at 4:00 PM Central Standard Time. Evaluation will be based on technical capability, cost-effectiveness, and past performance, and vendors must comply with all VA acquisition regulations, including HIPAA privacy training requirements and submission of representations and certifications in the System for Award Management. Additionally, all software must be compatible with PROVATION, ORACLE (Cerner), CPRS, and Windows 10 or newer.

This procurement carries no set-aside designation and includes a base lease period running from March 22, 2026, through September 30, 2026, with four one-year optional renewal periods available thereafter, structured as an all-inclusive firm-fixed-price lease with full service and maintenance coverage, including parts, labor, tools, supervision, and transportation. The contract will be performed at Edward Hines, Jr. VA Hospital located at 5000 S 5th Ave, Hines, Illinois 60141. No specific award value or budget range has been disclosed in the solicitation notice. The contractor must provide comprehensive maintenance documentation using Electronic Subsidiary Reports and maintain workers' compensation and general liability insurance with a $500,000 minimum per occurrence. No current incumbent contractor or potential award value has been identified, and the Government reserves the right to award without discussions, reject any or all offers, and waive minor irregularities.