36C25226Q0203.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Ryan Nugent Ryan.Nugent@va.gov

PLACE OF PERFORMANCE

5000 South 5th Avenue

Hines, IL 60141-5000

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

GI Scope Lease

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUES THE ONLY NOTICE THAT WILL BE ISSUED.

This is a combined synopsis and solicitation for commercial products/Lease prepared in accordance with format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and quotes are being requested. A written solicitation will not be issued. This will be a base lease with four option periods. The base year will start on March 23, 2026, and run through September 30, 2026. The option periods will be one-year terms thereafter, for no more than four option years in total.

General Requirements:

Brand Name or Equal leased products will be evaluated Please be advised that all equipment needs to be in place and operational by March 23, 2026.

Evaluation Criteria for Leased Products and Services Thank you for submitting your quotation in response to our combined synopsis/solicitation for leased products and services. To ensure transparency and understanding, we have outlined the criteria and process we will use to evaluate all quotes. Please review this information carefully to understand how your submission will be assessed. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability, Cost/Price Evaluation, and Past Performance.

Technical Capability:

The successful offeror must demonstrate expertise and ability to fulfill the requirements detailed in this combined synopsis. Provide high-quality, reliable scopes that meet specified performance standards. Ensure all leased scopes are maintained in optimal working condition, including regular maintenance and prompt repair/replacement services. Demonstrate technical knowledge in the setup, operation, and troubleshooting of the leased scopes.

Provide training and resources necessary for VA staff to operate the scopes effectively.

Additionally, all offerors must meet or exceed the outlined salient characteristics listed in the following pages.

Cost/Price Evaluation:

The pricing structure of the quotes will be evaluated to determine overall cost-effectiveness.

This includes initial costs, recurring lease payments, maintenance fees, and any additional associated costs.

The objective is to find the quote that offers the best value.

Past Performance:

The past performance of vendors will be assessed to gauge reliability and quality of service in previous contracts. This will involve reviewing past performance reports, references from previous clients, and customer satisfaction ratings. Factors such as consistency in meeting deadlines, quality of deliverables, and overall customer feedback will play a significant role.

The listed parts are known to meet the government’s needs products meeting all the salient characteristics will be considered.

Submit responses to the Contract Specialist, Ryan Nugent at Ryan.Nugent@va.gov no later than 4:00PM (Central Standard Time), 02/11/2026.

Brand Name or Equal ELUXEO Endoscopic Video Imaging System High Definition Video Processor ELUXEO Endoscopic Video Imaging Light Source with 4 LED Multi-Light Technology Endoscopic Ultrasound Processor with Elastography and Trackball Keyboard (CP-1TB) Fujifilm Ultra Slim Video Colonoscope Fujifilm High-Resolution Video Colonoscope Fujifilm Video Routine Colonoscope Fujifilm Ultra Slim Video Gastroscope Fujifilm High-Resolution Video Therapeutic Video Gastroscope Fujifilm High-Resolution Video Gastroscope Fujifilm Endoscopic Ultrasonic Scope (Radial Scan) Fujifilm Endoscopic Ultrasonic Scope (Curved Linear Array Scan) Fujifilm Flexible Duodenoscope Fujifilm Dual Channel Gastroscope Dual Channel Gastroscope/Sigmoidoscope Eizo 32" LED Medical Grade Monitor 26" HD Medical Grade IPS LED Monitor

MONITOR ROLL STAND WITH KEYBOARD TRAY

FS-1 Footswitch for Processing Platforms RS232C Cross Cable

RC-102-6 TRIGGER CABLE FOR COMPUTERS

RC-102-25 Processor remote to computer serial port – BNC to 9 pin CC6-101 Interface Connection Cable between SU-1/SU-1 Platinum/SU-8000 and Eluxeo/EPX-4440HD All Inclusive Service Contract Monthly All Inclusive Service Contract Monthly

Salient Characteristics:

Salient Characteristics of Endoscopy Scopes Used in GI and Pulmonary Medicine Endoscopy scopes are sophisticated diagnostic and therapeutic instruments designed to visualize, assess, and perform interventions within the gastrointestinal and respiratory tracts. While all scopes share core components—such as a flexible insertion tube, optical imaging system, suction/insufflation channels, and working channels—specific characteristics vary based on anatomical application and procedural requirements.

I. General Shared Characteristics

II. GI Scopes (Gastroenterology Service)

III. Pulmonary Scopes (Bronchoscopy Service)

Key Differences Between GI and Pulmonary Scopes

Software requirements:

Must be compatible with the following software:

· PROVATION

· ORACLE (Cerner)

· CPRS

· WINDOWS 10 or newer

Delivery location Edward Hines, Jr. VA Hospital 5000 South 5th Avenue Hines, IL 60141-5000

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) FAR 52.204-7, “System for Award Management” (Deviation NOV 2025) FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (SEP 2023) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (DEVIATION OCT 2025) FAR 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.(FEB 2021) FAR 52.225-2 Buy American Certificate (OCT 2022) FAR 52.225-6 Trade Agreements Certificate (FEB 2021) FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020) VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023) VAAR 852.214-72 Notice of Intent to Re-solicit (OCT 2019) VAAR 852.273-70 Late Offers (NOV 2021)

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Deviation AUG 2025) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part 52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.(JAN 2017) FAR 52.204-13, “System for Award Management Maintenance” (DEVIATION NOV 2025) FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION NOV 2025) FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) FAR 52.222-3 Convict Labor.(JUN 2003) FAR 52.222-19 Equal Opportunity for Veterans.(DEVIATION DATE) FAR 52.222-36 Equal Opportunity for Workers with Disabilities.(DEVIATION DATE) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act.(DEC 2010) FAR 52.222-41 Service Contract Labor Standards.(AUG 2018) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires.(MAY 2014 FAR 52.225-50 Combating Trafficking in Persons.(DEVIATION OCT 2025) FAR 52.225-5 Trade Agreements.(NOV 2023) FAR 52.226-5 Encouraging Contractor Policies to Ban Text Messaging While Driving.(MAY 2024) FAR 52.229-12 Tax on Certain Foreign Procurements.(DEVIATION SEP 2025)[Solicitations that contain FAR 52.232-34 Payment by Electronic Funds Transfer-System for Award Management.(OCT 2018) FAR 52.233-3 Protest after Award.(DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim.(DEVIATION NOV 2025) VAAR 852.201-70 Contracting Officer’s Representative (DEC 2022) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) VAAR 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (OCT 2018)

All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

1. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

1. A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products

1. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent by Email to the, Contract Specialist Ryan Nugent at Ryan.Nugent@va.gov

Submit responses to the Contract Specialist, Ryan Nugent at Ryan.Nugent@va.gov no later than 4:00 PM (Central Standard Time), 02/11/2026.

GI Scope Lease shall be referenced on all correspondence regarding this announcement.

TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

The NAICS Code 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing, is applicable to this acquisition; Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.

A.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by-

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

A.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability, Cost/Price Evaluation, and Past Performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

A.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of the end date.

(End of Clause)

A.4 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of Provision)

A.5 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements."

(b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products

(c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of Provision) GI Scope Lease

Combined Synopsis/Solicitation Notice