36C25226Q0203_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Ryan Nugent Ryan.Nugent@va.gov

PLACE OF PERFORMANCE

5000 South 5th Avenue

Hines, IL 60141-5000

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

GI Scope Lease The reason for this amendment is to add clarification to the RFQ. The following points have been addressed and added to the RFQ.

The original date that equipment needs to be in place has been changed to 03/22/2026.

The original date by which all responses need to be in by has been changed to be 02/13/2026 no later than 4pm CST.

There have been part quantities added to the parts known to meet the government’s needs.

Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation To assist in meeting the government’s needs, a statement of work and specifications have been undated.

Page 1 of

Amendment to a Previous Combined Solicitation

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUES THE ONLY NOTICE THAT WILL BE ISSUED.

This is a combined synopsis and solicitation for commercial products/Lease prepared in accordance with format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and quotes are being requested. A written solicitation will not be issued. This will be a base lease with four option periods. The base year will start on March 22, 2026, and run through September 30, 2026. The option periods will be one-year terms thereafter, for no more than four option years in total.

SPECIFICATIONS:

Contractor shall provide all tools, labor, materials, parts, supervision and transportation necessary to provide for a continuous lease of and full service/maintenance of leased products for the GI department (Bldg. 200, 13th Floor) at Edward Hines VA Hospital, 5000 S 5th Ave., Hines, IL 60141. The subject requirement shall be performed for/on the equipment as identified below, in accordance with the specifications, terms and condition of the schedule. Any change to the equipment list will be made by modification to the contract.

OBJECTIVES:

With respect to each flexible endoscope included in the supplies/services section it is the expectation that the Hines VA Hospital will be provided the aforementioned equipment on-site at VA Hines during the terms of the lease contract. All service, tools, labor, materials, parts, supervision, and transportation, including normal wear and tear and user/operator abuse to repair/maintain the included equipment will be covered as part of this contract in full.

DESIGNATION OF CONTRACTING OFFICER REPRESENTATIVE:

A Contracting Officer Representative (COR) will be assigned for each facility. A list of the designated CORs will be provided to the contractor. The designation letter will set forth the authorities and limitations of the COR under the agreement.

The government representative of the Contracting Officer will be designated to represent the Contracting Officer in furnishing technical guidance and advice regarding the work being performed under this BPA. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the BPA. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer.

No Government personnel, other than the Contracting Officer, will have the authority to do other than clarify technical points or supply relevant information. Specifically, no requirements in this agreement may be altered as a sole result of such verbal clarification.

IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The Contractor's FSEs shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any building at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

NOTE: Enter unique or unusual conditions [modify to suit your specific situation(s)] if the above clause is not entirely applicable.

STATEMENT OF WORK:

Contractor shall provide the lease of various GI Flexible endoscopes and bronchoscopes identified in the schedule to the Edward Hines, Jr. VA Hospital, Hines, Illinois.

Contractor shall attest that all leased endoscopy equipment is new and in good working condition. Contractor must indicate that sufficient insurance coverage is maintained for all its equipment.

The Hines VA Hospital will ensure that each physician designated by the VA to operate the endoscopy equipment is trained and competent in the use of the equipment for his/her capacity. The Hines VA Hospital is adequate and suitable for the operation of the flexible endoscope equipment. VA is responsible for performing all medical services supervision, diagnosis and patient care in accordance with all applicable professional standards.

ORIENTATION FOR CONTRACTOR EMPLOYEES:

Contractor will attend an orientation meeting as arranged by the Contracting Officer’s Representative (COR). The VA will schedule this meeting, and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)

The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

The endoscopy equipment shall be operable and available for use 95% of the normal operating hours of the equipment as detailed in paragraph Section B, paragraph 4.3., HOURS OF COVERAGE. Downtime will be computed from notification of problems during normal work hours. Downtime calculations will stop upon receipt of loaner equipment.

Scheduled maintenance will be excluded from downtime. (Normal work hours are 8:00 am- 5:00 pm, Monday through Friday, excluding national holidays). Operational Uptime will be computed during a month long time period. Repeated failure to meet this requirement can subject the contractor to DEFAULT action.

All workers must obtain an identification badge from the Hines VA, prior to beginning work. ID badges can be obtained on a daily basis at the PIV badging office located in building 1 section E.

HOURS OF COVERAGE:

Normal hours of coverage are Monday through Friday from 8:00 am to 5:00 pm, excluding holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR or designee.

Preventive maintenance will be scheduled and performed to ensure equipment performs within Section B, paragraph 4.5, CONFORMANCE STANDARDS.

Work performed outside the normal hours of coverage is within the scope of work and shall be billed in accordance with Section B Schedule of Supplies/ Services and Prices/Costs.. Work performed outside the normal hours of coverage at the request of FSE will be considered service during normal hours of coverage.

Hardware/software update/upgrade installations will be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the COR).

The ten (10) holidays observed by the Federal Government, are New Year's Day, Presidents Day, Martin Luther King's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

UNSCHEDULED MAINTENANCE (Emergency Repair Service):

Contractor shall maintain the equipment in accordance with the Conformance Standards listed below. The Contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All parts required shall be furnished.

CONFORMANCE STANDARDS:

Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, UL, OSHA, and VA standards.

Contract service shall also ensure that the equipment performance/specifications are equal to or exceed the original performance/specifications when the equipment was originally accepted after procurement.

All upgrades/updates to software, if applicable and manufactured by Fujifilm shall also be included in this contract.

The CO, COR or designated alternate has the authority to approve/request a service call from the Contractor.

The Contractor shall also provide unlimited telephone and on-line support for applications software and systems engineering questions during the times detailed in specified in Section B, paragraph

HOURS OF COVERAGE:

If the problem cannot be corrected by phone, the contractor service technician will commence work on-site (physical response) within 8 (eight) hours after phoned assistance has failed. If on-site technician doesn’t successfully correct the issue within 2 hours of being on-site, loaner equipment shall be delivered and successfully installed within 48 hours of 2-hour failed attempt by the contractor service technician.

Business Hour Response Time: Contractor's service technician must respond with a phone call to the COR or his/her designee within 1 hour Non-Business Hours Response Time: within 2 hours after receipt of telephoned notification 24 (twenty-four hours per day. For example, if hours of coverage are 8:00 am to 5:00 pm, Mon. through Fri., a 2 hour response means, if a call is placed at 4:45 pm, Monday then the contractor service technician must start on-site service before 9:45 am, Tuesday.

PARTS:

The Contractor shall furnish and replace parts to meet uptime requirements. The Contractor has ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts both consumable and non-consumable. The contractor shall use new or rebuilt parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall meet or exceed the original equipment specifications. Rebuilt parts, used parts or those removed from another endoscopy system shall not be installed without specific approval by the CO or the COR.

SERVICE MANUALS/TOOLS/EQUIPMENT:

The VAMC shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its service technicians all operational and technical documentation (such as; operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the co upon request.

DOCUMENTATION/REPORTS:

The documentation will include detailed descriptions of the scheduled and unscheduled maintenance (i.e., emergency repairs) procedures performed, including replaced parts required to maintain the equipment in accordance with Manufacturer's specifications. Such documentation shall meet the guidelines set forth in the {conformance standards section}. The Electronic Subsidiary Repot (ESR) will consist of a separate PM report for the item(s) covered under the "specific" contract. Grouping different equipment from different contracts on "ONE" ESR is prohibited. In addition, each ESR must, at a minimum, document the following data legibly and in complete detail:

The contractor may design/develop an ESR report form that incorporates the above MINIMUM criteria. The form should be on standard 8 1/2 x 11 paper and MUST BE APPROVED BY the CO or COR prior to use and implementation.

COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

The contractor shall have qualified management, service technicians and delivery personnel in sufficient numbers to service and support the requirements under this BPA within the specified response times.

The contractor shall designate and identify a program/project manager who is authorized to make decisions to ensure that the BPA implementation and day-to-day operation is efficient and effective. At the time of submission of the quote, the contractor shall submit the project manager contact information (name, phone number and e-mail address) and toll-free phone numbers for submitting orders and requesting pick-up of equipment.

REPORTING REQUIREMENTS:

The Contractor shall be required to report to Biomedical Engineering to log in. This check in is mandatory. When the service is completed, the contractor personnel shall document services rendered on a legible ESR(s). Contractor personnel shall be required to log out with Biomedical Engineering and submit the ESR(s) to the COR. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR will be sent to the Contractor after the work can be reviewed (if requested or noted on the ESR).

ADDITIONAL CHARGES:

This is an all-inclusive firm-fixed price contract. There will be no additional charges for this contract. All pricing is covered in Section B, SUPPLIES/ SERVICES AND PRICES/COSTS.

REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall promptly, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the leased equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

TEST EQUIPMENT:

Prior to commencement of work on this contract, the Contractor shall provide the COR with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard.

INSURANCE:

Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

SECURITY & PRIVACY CONTROL:

The contractor will not need access to VA Sensitive Information or the Hines LAN for execution of this contract.

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security Program.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Special Contract Security Requirements: Due to the increased emphasis on privacy and information security, the following special contract requirements are established and hereby made part of the contract entered into with the Department of Veterans Affairs.

Privacy Training: Contractor and their sub-contractors assigned work under the contract are required to receive annual information security awareness training and patient privacy as established by HIPAA statues. Training must meet VHA’s and the Department of Health and Human Services Standards for Privacy of Individually-identifiable health information. Contractor shall provide documented proof to the contracting officer that all employees assigned work and/or having access to Protected Health Information have received annual training. Training can be obtained through http://www.ees-learning.net/ Rules of Behavior for Automated Information Systems: Contractor personnel having access to VA Information Systems are required to read and sign the National VA Rules of Behavior statement which outlines rules of behavior related to VA Automated Information Systems. The National VA Rules of Behavior is signed as a component of the annual Information Security Awareness training.

The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

Failure to complete the mandatory annual training within the timeframe required is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

General Requirements:

Brand Name or Equal leased products will be evaluated Please be advised that all equipment needs to be in place and operational on March 22, 2026.

Evaluation Criteria for Leased Products and Services:

Thank you for submitting your quotation in response to our combined synopsis/solicitation for leased products and services. To ensure transparency and understanding, we have outlined the criteria and process we will use to evaluate all quotes. Please review this information carefully to understand how your submission will be assessed. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability, Cost/Price Evaluation, and Past Performance.

Technical Capability:

The successful offeror must demonstrate expertise and ability to fulfill the requirements detailed in this combined synopsis. Provide high-quality, reliable scopes that meet specified performance standards. Ensure all leased scopes are maintained in optimal working condition, including regular maintenance and prompt repair/replacement services. Demonstrate technical knowledge in the setup, operation, and troubleshooting of the leased scopes.

Provide training and resources necessary for VA staff to operate the scopes effectively.

Additionally, all offerors must meet or exceed the outlined salient characteristics listed in the following pages.

Cost/Price Evaluation:

The pricing structure of the quotes will be evaluated to determine overall cost-effectiveness.

This includes initial costs, recurring lease payments, maintenance fees, and any additional associated costs.

The objective is to find the quote that offers the best value.

Past Performance:

The past performance of vendors will be assessed to gauge reliability and quality of service in previous contracts.

This will involve reviewing past performance reports, references from previous clients, and customer satisfaction ratings.

Factors such as consistency in meeting deadlines, quality of deliverables, and overall customer feedback will play a significant role.

The listed parts are known to meet the government’s needs. Products meeting all the salient characteristics will be considered.

Submit responses to the Contract Specialist, Ryan Nugent at Ryan.Nugent@va.gov no later than 4:00PM (Central Standard Time), 02/13/2026.

Brand Name or Equal

Salient Characteristics:

Salient Characteristics of Endoscopy Scopes Used in GI and Pulmonary Medicine Endoscopy scopes are sophisticated diagnostic and therapeutic instruments designed to visualize, assess, and perform interventions within the gastrointestinal and respiratory tracts. While all scopes share core components—such as a flexible insertion tube, optical imaging system, suction/insufflation channels, and working channels—specific characteristics vary based on anatomical application and procedural requirements.

I. General Shared Characteristics

II. GI Scopes (Gastroenterology Service)

III. Pulmonary Scopes (Bronchoscopy Service)

Key Differences Between GI and Pulmonary Scopes

Software requirements:

Must be compatible with the following software:

· PROVATION

· ORACLE (Cerner)

· CPRS

· WINDOWS 10 or newer

Delivery location Edward Hines, Jr. VA Hospital 5000 South 5th Avenue Hines, IL 60141-5000

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) FAR 52.204-7, “System for Award Management” (Deviation NOV 2025) FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (SEP 2023) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (DEVIATION OCT 2025) FAR 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.(FEB 2021) FAR 52.225-2 Buy American Certificate (OCT 2022) FAR 52.225-6 Trade Agreements Certificate (FEB 2021) FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020) VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023) VAAR 852.214-72 Notice of Intent to Re-solicit (OCT 2019) VAAR 852.273-70 Late Offers (NOV 2021)

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Deviation AUG 2025) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part 52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.(JAN 2017) FAR 52.204-13, “System for Award Management Maintenance” (DEVIATION NOV 2025) FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION NOV 2025) FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) FAR 52.222-3 Convict Labor.(JUN 2003) FAR 52.222-19 Equal Opportunity for Veterans.(DEVIATION DATE) FAR 52.222-36 Equal Opportunity for Workers with Disabilities.(DEVIATION DATE) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act.(DEC 2010) FAR 52.222-41 Service Contract Labor Standards.(AUG 2018) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires.(MAY 2014 FAR 52.225-50 Combating Trafficking in Persons.(DEVIATION OCT 2025) FAR 52.225-5 Trade Agreements.(NOV 2023) FAR 52.226-5 Encouraging Contractor Policies to Ban Text Messaging While Driving.(MAY 2024) FAR 52.229-12 Tax on Certain Foreign Procurements.(DEVIATION SEP 2025)[Solicitations that contain FAR 52.232-34 Payment by Electronic Funds Transfer-System for Award Management.(OCT 2018) FAR 52.233-3 Protest after Award.(DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim.(DEVIATION NOV 2025) VAAR 852.201-70 Contracting Officer’s Representative (DEC 2022) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) VAAR 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (OCT 2018)

All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

1. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

1. A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products

1. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent by Email to the, Contract Specialist Ryan Nugent at Ryan.Nugent@va.gov

Submit responses to the Contract Specialist, Ryan Nugent at Ryan.Nugent@va.gov no later than 4:00 PM (Central Standard Time), 02/13/2026.

GI Scope Lease shall be referenced on all correspondence regarding this announcement.

TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

The NAICS Code 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing, is applicable to this acquisition; Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.

A.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by-

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

A.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability, Cost/Price Evaluation, and Past Performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

A.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of the end date.

(End of Clause)

A.4 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of Provision)

A.5 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements."

(b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products

(c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of Provision) GI Scope Lease

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Combined Synopsis/Solicitation Notice