W065--676-27-1-729-0001 equipment option year renewal/MRI trailer lease/tomah VA MC/lisa bemis (VA-27-00003886)

The Department of Veterans Affairs Great Lakes Acquisition Center, procuring on behalf of the Tomah VA Health Care System, is soliciting quotations for the lease of one fully operational mobile 1.5 Tesla MRI system housed in a mobile trailer, with quotations due October 28, 2026 at 12:00 PM Central Time. The procurement is a competitive Service-Disabled Veteran-Owned Small Business set-aside under FAR Part 12 simplified commercial acquisition procedures.

Place of performance is 500 E. Veterans Street, Tomah, Wisconsin 54660. The requirement encompasses transportation, delivery, installation, commissioning, preventive and corrective maintenance, equipment repairs, technical support, training, software and firmware updates, accessories, and all associated services to maintain continuous operational capability. VA personnel will operate the MRI system and perform all patient imaging procedures; the contractor bears responsibility for equipment functionality throughout the lease term.

The contract is firm-fixed-price with a twelve-month base period, four twelve-month option periods, and a potential six-month extension, for a total potential lease duration of sixty months plus extension. Pricing shall be fully burdened monthly lease rates with no separately priced charges permitted; all costs must be included in the quoted monthly price. The NAICS code is 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing, with a small business size standard of $47 million. PSC code is W065.

Evaluation uses three factors: Technical/Quality (assessing equipment specifications, clinical capabilities, delivery and installation approach, maintenance and technical support capability, 98 percent monthly uptime requirement compliance, OEM support, training approach, and IT/cybersecurity compliance); Past Performance (based on recency within five years, relevancy to mobile MRI or similar medical imaging equipment leasing, and quality of performance; quoters without relevant past performance will not be evaluated unfavorably solely on that basis); and Price (total evaluated price calculated by adding base period, all four option periods, and six additional months priced at the Option Year Four monthly rate). Contract Officer Steven MacDonald is the primary point of contact (steven.macdonald@va.gov, 414-844-4882).