W041--Chiller Rental (VA-25-00047790)
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C26325Q0520
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- W041 Lease Or Rental Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Nebraska Western Iowa Health Care System is seeking chiller rental services through a solicitation (36C26325Q0520) for temporary cooling equipment at its Omaha facility. The procurement requires three air-cooled, stand-alone temporary chillers, each with a minimum cooling capacity of 500 tons, to be used from May 1, 2025, to November 30, 2025, with a potential extension through September 30, 2026. Technical questions were due by April 28, 2025, at 5:00 PM CST, with final quotes required to be submitted electronically to Contract Specialist Erica Miller by May 2, 2025, at 5:00 PM CST. The VA will evaluate quotes from responsible contractors who are registered in the System for Award Management (SAM) database and meet the specified requirements. Prospective offerors must follow the solicitation guidelines outlined in FAR Part 13 Simplified Acquisition Procedures and adhere to the provisions in Federal Acquisition Circular (FAC) 2025-04.
The solicitation is a total set-aside specifically for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 238220, with a size standard of $19 million. The VA anticipates awarding a single firm fixed-price contract for the chiller rental services at the medical facility located at 4101 Woolworth Avenue in Omaha, Nebraska. The chillers will be connected to the facility's 3-phase 480-volt power system, with utility connections spanning approximately 450 feet to the mechanical room. The contractor will be responsible for chiller installation, maintenance, inspection, startup, and removal, with an expectation of 24/7 operation during the performance period. The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition, and the contract will involve individually funded delivery/task orders issued against an indefinite-delivery/indefinite-quantity (IDIQ) contract.
Notice text
2 versions
Update #2 · Latest ·
RFQ 36C26325Q0520
Amendment 0001
Questions and Answers for solicitation posting.
Closing date to 05/02/2025 at 5pm
Update #1 ·
Chiller Rental Services for VA Nebraska Western Iowa Health Care System
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).
This announcement constitutes the only solicitation, quotes are being requested.
Solicitation number 36C26325Q0520 is issued as a request for quotes (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04.
This procurement is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).
Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 238220 with a size standard of $19 million.
A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.
The VA anticipates one firm fixed price contract award to provide services to VA Nebraska Western Iowa Health Care System, 4101 Woolworth Avenue, Omaha, NE 68105
FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.
FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.
Additional requirements are listed within the attached solicitation document.
The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.
Technical questions on this solicitation are due via e-mail only to Erica Miller, Contract Specialist, at erica.miller5@va.gov no later than 5:00pm Central Standard Time (CST), 04-28-2025.
Quotes are due to the Contracting Office by 5:00pm CST, 05-02-2025 Quotes are required to be emailed to erica.miller5@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.
Contact Erica Miller, Contract Specialist, at erica.miller5@va.gov for information regarding the solicitation.
Files
| File | Type | Posted |
|---|---|---|
| 36C26325Q0520 0001_1.docx | DOCX document | |
| Questions and Answers.pdf | ||
| S02 - 36C26325Q0520 0001.pdf | ||
| Chiller Trailer Locations.pdf | ||
| C03. 36C26325Q0520.pdf | ||
| 36C26325Q0520_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| W041--Chiller Rental Task Order | Award Notice | |
| W041--Chiller Rental (VA-25-00047790) | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Rental of two chillers for one year | Veterans Integrated Service Network 6 | Service-Disabled Veteran-Owned Small Business | |
| Z2NZ--Turn Key Chiller Equipment (Purchase and Install) | Veterans Integrated Service Network 16 | No set-aside | |
| CON | Z1DA | replace or chillers | 580-23-105 | solicitation | Veterans Integrated Service Network 16 | Service-Disabled Veteran-Owned Small Business | |
| Chiller | Land and Maritime | No set-aside | |
| CON | Z2DA | replace chiller 1 B104 | 580-24-111 | solicitation | Veterans Integrated Service Network 16 | Service-Disabled Veteran-Owned Small Business |
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