C03. 36C26325Q0520.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26325Q0520 04-17-2025

Erica Miller 319-688-3703 05-02-2025

5:00PM CDT

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

X 100

X

238220

$19 Million

N/A

X

36C636

Department of Veterans Affairs Omaha VA Medical Center 4101 Woolworth Ave Omaha, NE 68105

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

X

See CONTINUATION Page

Chiller Rental - NWI

Contractor to provide all materials, labor, transportation and services in accordance with the statement of work to fulfill the requirement's objectives for Chiller Rental.

Anticipated Period of Performance:

05/01/2025 to 11/30/2025

Site visits: 04/16/2025 at 1pm and 04/23/2025 at 1pm

Individually funded DO/TO will be issued against IDIQ.

See CONTINUATION Page 636-3650162-5058-855100-3151-010055592 636-25-3-5058-0073

PO # - TBD

X

X 1

Jesse Sweesy Contracting Officer

X

36C26325Q0520

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St

Suite 300

Coralville IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 Statement of Work Location of Services

Omaha VAMC, 4101 Woolworth Ave, Omaha, NE 68105 Facility Size: 813,984 sq. ft.

Contractor is encouraged to attend a scheduled site visit at the Omaha VAMC to review existing equipment and operating conditions. There will be one site visit held at the following location.

Omaha VAMC 4101 Woolworth Ave, Omaha, NE 68105 B618 Engineering Conference Room

Date: Wednesday April 23rd, 2025 at 1:00pm

Site Visit POC Kyle Rotert 531-205-5343

• The intent of this solicitation is to award an IDIQ with estimated rental chiller needs per the below PWS. Rentals are to be in 30 day increments with the estimated need listed in the schedule in section B.3. The actual usage may be lower or higher than the estimated need.

• Proposal will include separate line items for each temporary chiller rental as outlined in the schedule. Line items are to be prorated at a monthly rate for invoicing and contract purposes. It is anticipated that each chiller rental will be needed for differing durations and individual delivery/task orders will be issued against the IDIQ for up to (3) total chillers for these differing durations using orders for 30 day increments. See the anticipated durations as follows:

o Chiller Rental 1 Ordering Period 1 – 05/15/2025 to 09/30/2025 Monthly chiller/equipment rental for CH1 shall be noted as CLIN

Monthly labor, maintenance, inspection and installation associated directly with each chiller should be included in the 30 day pricing proposed.

o Chiller Rental 2 Ordering Period 1 – 05/15/2025 to 9/30/2025 Monthly chiller/equipment rental for CH2 shall be noted as CLIN

Monthly labor, maintenance, inspection and installation associated o Chiller Rental 3 Ordering Period 1 – 05/15/2025 to 09/30/2025 Monthly chiller/equipment rental for CH3 shall be noted as CLIN

Monthly labor, maintenance, inspection and installation associated o Chiller Rental 1 Ordering Period 2 - 10/1/2025 to 9/30/2026 Monthly chiller/equipment rental for CH1 shall be noted as CLIN

Monthly labor, maintenance, inspection and installation associated o Chiller Rental 2 Ordering Period 2 - 10/1/2025 to 9/30/2026 Monthly chiller/equipment rental for CH2 shall be noted as CLIN

Monthly labor, maintenance, inspection and installation associated directly with each chiller should be included in the 30 day pricing proposed.

o Chiller Rental 3 Ordering Period 2 – 10/1/2025 to 9/30/2026 Monthly chiller/equipment rental for CH3 shall be noted as CLIN

Monthly labor, maintenance, inspection and installation associated

• Contractor shall be able to meet anticipated rental chiller dates as defined.

However the delivery of a chiller is not to be made until a funded DO/TO is issued for that need.

o Deliver temporary chillers, make appropriate connections as necessary, and provide chilling capabilities no later than 15MAY2025. Coordination between VA Facility and Contractor may alter dates according to hospital needs, deviations will be addressed during coordination.

o Temporary equipment is to be removed by the Contractor at the completion of the period of performance, but no later than two weeks after the rental agreement has ended.

o The Contractor is required to remove all trailers, equipment, and associated materials from the premises within 5 working days of notification (see 1926.405 for required removal of all temporary equipment immediately upon work conclusion). Typical notification methods include email correspondence or documented verbal exchange with an acting TPOC during a documented meeting.

• Contractor will notify the VA of required space for temporary units and system and propose the route of travel during project kickoff. If parking shall be impacted, Contractor shall notify VA representation no less than 5 business days in advance so that planning and approval can be achieved prior to delivery or relocation of the temporary chiller units.

• Provide factory startup, and startup assistance on temporary chillers and system.

Contractor shall provide services to leak test, refrigerant pressure test, evacuate, dehydrate, charge, start-up, and provide documentation (PDF) that the unit is functional and ready for use. Contractor to provide adequate training of up to 3 hours on the operation of the chiller at the discretion of the VA.

• Contractor shall maintain a safe and clean worksite that meets local and national safety codes or regulations. Requirements include, but are not limited to:

o Ensure enforcement of OSHA safe work practices, including 29 CFR

1910.147 for lock out tag out of all energy sources.

o Lift plans shall be provided by the contractor and approved by the TPOC in advance of work.

o Contractor and its team shall be properly trained on spill prevention of refrigerant. Contractor to provide spill kits on site and make these available for use, as needed during the rental period.

• Contractor shall maintain appropriate representation on site when work is performed by its personnel and subcontractors. Appropriate representation shall consist of personnel deemed as qualified and acceptable by both the TPOC and Contracting Officer.

Performance Work Statement Scope The Omaha VA requires the Contractor provide all applicable materials, labor, and connections for three (3) air-cooled, stand-alone, temporary chillers. Each chiller must provide sufficient cooling at a minimum of 500 tons.

Temporary chillers will be tied into the facility power; facility power is a 3-phase system at 480 volts, with an allowable max amperage of 1000 amps per chiller. Contractor to coordinate with VA facility for location of power connections; Contractor to anticipate power outages and hard-wired connections as part of service contract. Within 3 days of receiving Award Notice, the Contractor will provide 3 proposed dates for electrical connections to be made. All materials, equipment, and performance shall adhere to Design Manuals PG-18-10 requirements as VHA directive 1028. A copy of such manuals or directives can be found online. Questions regarding these requirements shall be asked during the solicitation phase. If clarifications are not provided, the most strict requirements within the above documents shall be used.

The Contractor will connect temporary units into the existing system’s supply and return in the basement of Building 17 (see reference pictures). Disconnect panels shall be mounted on the chillers to provide a single power connection point with overcurrent protection. The contractor shall publish on the exterior of electrical bus connections the current configuration of such chillers (single source fed or dual source fed) with the upstream connection point panel and panel location. This should be published in weather resistant signage adhered to the chiller. Contractor shall ensure that this unit is winterized as necessary during the rental period, to include removing drain lines or properly insulating, removing vent lines, and ensuring continuous water flow so that lines do not freeze. If continuous flow cannot be achieved, Contractor shall ensure the lines are drained when not in use, filled with glycol with the building connection valve closed off so that glycol can be introduced only into Contractor supplied chiller and hoses, and integrate antifreeze at the bottom of the unit if needed.

The Contractor is responsible for providing and confirming functionality of all hose/pipe connections (suction/discharge), temporary units, pumps, valves, electrical cabling, any other applicable materials used for this contract, and verifying the system is free of leaks. Hoses shall be insulated with cellular glass, polyisocyanurate (exterior only) or phenolic closed cell insulation from the connection point at the chiller continuously until the connection point is made within the building. The R value of such insulation shall be R-5. Install insulation, vapor barrier and jacketing per manufacturer’s recommendations with all joints tightly butted. Insulation shall have an outer radiant barrier. No staples, rivets, screws, or any other attachment device capable of penetrating the vapor barrier shall be used to attach the vapor barrier or jacketing. Contractor shall ensure that insulation installed is checked periodically with deficiencies addressed as determined by noncritical issues shown below.

If Contractor is unable to maintain the required temperatures at tie-in locations, Contractor will provide necessary materials, equipment, and labor to meet contract requirements at no additional cost to the VA.

The contractor will provide preventative maintenance on all materials and equipment provided for this contract. Any unforeseen maintenance issues related to the temporary unit(s) shall be considered the Contractor’s responsibility. Contact information for responsible personnel to be contacted during business hours or off-work hours will be provided to the TPOC and VA Engineering Office. For emergency related issues, the Contractor is responsible for on-site management within 2 hours of first notification via phone call or email. Temporary units will be expected to run 24 hours a day, 7 days a week for during the period starting on 05/15/2025 through 09/30/2026. Individual Delivery Orders will be issued for the exact amounts of chillers and times the chillers are needed. For normal, non-critical issues related to the function of the chiller the Contractor is required to be onsite within 4 hours of initial notification via phone call or email.

Anticipated Contract Period of Performance:

Anticipated IDIQ contract duration is 5/15/2025 to 9/30/2026.

Work Hours Expected Contractor shall notify the VA of all planned maintenance/repair activities on site. The Contractor’s points of contact during outages or maintenance will be provided to the TPOC no less than three business days in advance, unless during an emergency situation. The Contractor shall have representation on site while work is performed. The Contractor shall perform preventative maintenance during normal hours unless the maintenance requires the unit to be shut down. Work requiring a temporary outage of utilities shall occur after normal business hours (normal business hours are 0700- 1600), on the weekend, or on federal holidays. It is expected that any outages occur after hours and on the weekend. All outages will require approval by the Contracting Officers Representative (TPOC) no less than two weeks in advance.

Kickoff Meeting The general Contractor shall schedule a kickoff meeting no later than 5 business days following notice of award. At a minimum the local site TPOC(s), Contracting Officer, and key Contractor personnel shall attend. The Contractor shall provide an agenda and anticipated schedule, with key milestones, in preparation of the meeting. TPOC(s), Contracting Officer, and Contractor shall discuss anticipated schedule and provide documented response within three (3) business days of the kickoff meeting.

The Contractor shall take meeting minutes and shall email these notes to all parties included in the meeting invite. At a minimum the Contractor shall provide the Prime Contractor contact information that can be reached 24/7 as well as subcontractors, and any required onsite coordination for inspection, testing or deliveries during the duration of the period of performance, any hazards expected, preconstruction risk assessments where applicable and infection control risk assessments where applicable.

Certifications It is the expectation that all Contractors meet the below qualifications. If contracted employees change from the proposal provided in the solicitation the general Contractor shall provide credentials for VA review and approval prior to work.

Contractor shall provide one OSHA “Competent Person” (CP) to be physically present at all job sites. Proof of competency must be provided before work begins. This individual shall be directly employed by the Contractor with authority to speak on behalf of the Contractor. This individual shall be capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)). The prime Contractor(s) is responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one trade or craft from interfering with or creating hazardous working conditions for other trade or crafts, and inspecting subcontractor operations to ensure that Mishap prevention responsibilities are being carried out. This individual shall have a current OSHA 30 certification and provide no less than 3 years’ worth of job-related experience similar to that being asked in this contract.

Where work Qualified Persons shall be as defined in NFPA 70, Article 100 have demonstrated skills and knowledge related to the construction and operation of electrical equipment and installations and received safety training to identify the hazards and reduce the associated risk. Training must be classroom, on-the-job or a combination of the two. The type and extent of training must be proportionate to the risk to the employee. The general Contractor shall provide qualified persons that are licensed journeyman or master electricians for Nebraska. Licensure of each qualified person shall be provided as well as training certifications.

HVAC technicians shall provide evidence of having met the qualifications of qualified person above. Technicians shall provide EPA 608 technician certification. Technicians shall provide training certifications.

General Requirements

Shall Contractors work involve any of the below, the stated requirement shall be met.

All work shall comply with the most recent edition of USACE EM 385-1-1, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSP A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance.

All work performed shall be by qualified persons with circuits deenergized. All conduits shall be installed above grade with conductors of different systems not installed in the same raceway. The maximum cable pull length, pulling tension, minimum bend radius shall conform with the recommendations of the manufacturer. All cable ends shall be sealed after installation to prevent moisture entering the system. Fireproofing/fire caulking shall be provided for penetrations through all 1-hour or 2-hour rated spaces per NFPA 101 and 70.

All electrical work shall comply with VHA Directive 1028, NFPA 70 (NEC), NFPA 70B, NFPA 70E, 29 CFR Part 1910 Subpart J – General Environmental Controls, 29 CFR Part 1910 Subpart S – Electrical, and 29 CFR 1926 Subpart K.

All installation, maintenance, and servicing of equipment or machinery shall comply with 29 CFR 1910.147 except for specifically referenced operations in 29 CFR 1926

All hot work shall be safeguarded in accordance with NFPA 241 and NFPA 51B. Hot work permits shall be issued daily for work in accordance with local policy.

All confined space entry shall comply with 29 CFR 1926, Subpart AA except for specifically referenced operations in 29 CFR 1926.

All floor and wall openings shall comply with 29 CFR 1926 Subpart M and EM 385-1-1.

All crane work shall comply with 29 CFR 1926 Subpart CC and EM 385-1-1. Crane lift plans shall be reviewed and approved by the Technical Point of Contact prior to work.

The fall protection (FP) threshold height requirement is 4ft for ALL WORK in government occupied sites unless the OSHA 29 CFR 1926 or EM 385-1-1 requirements are more stringent. All work at or above this threshold shall meet OSHA or EM 385-1-1 whichever is more stringent.

Contractor shall maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241

Contractor shall follow OSHA standard 1926.405(a)(2)(i) when applicable which states temporary wiring shall be removed immediately upon completion of construction or the purpose for which the wiring was installed.

Government Furnished Property or Space

The Contractor will not be provided government furnished property. Contractor equipment shall be removed or approved on a case-by-case basis by the Technical Point of Contact. The government is not liable for theft or security of such equipment if approved.

The Contractor will be responsible for keeping a reasonably clean (free of miscellaneous debris) working environment. Failure to do so on a continuous basis shall result in the Contractor being back charged for cleaning services.

Job Hazard Analysis Shall any of the below hazards be expected or present themselves during the work, an activity hazard analysis (AHA) also known as a job hazard analysis (JHA), job safety analysis (JSA), or activity safety analyses (ASA), shall be performed and meet all requirements from the list below. Deviations will only be approved by the Contracting Officer. All Job Safety Analysis requirements will be completed and submitted prior to work being done.

JOB SITE RISKS

1. Emergency response

2. Contingency for severe weather

3. Fire Prevention

4. Medical Support

5. Posting of emergency telephone numbers

6. Prevention of alcohol and drug abuse

7. Site sanitation (housekeeping, drinking water, toilets)

8. Night operations and lighting

9. Hazard communication program

10. Welding/Cutting “Hot” work

11. Electrical Safe Work Practices (Electrical LOTO/NFPA

70E

12. General Electrical Safety

13. Hazardous energy control (LOTO)

14. Site-Specific Fall Protection & Prevention

15. Excavation/trenching

16. Asbestos abatement

17. Lead abatement

18. Crane Critical lift

19. Respiratory protection

20. Health hazard control program

21. Radiation Safety Program

22. Abrasive blasting

23. Heat/Cold Stress Monitoring

24. Crystalline Silica Monitoring (Assessment)

25. Demolition plan (to include engineering survey)

26. Formwork and shoring erection and removal

27. Pre-Cast Concrete

28. Public (Mandatory compliance with ANSI/ASSP A10.34-

2012)

29. Sub-Contractor or cross-trade coordination

Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-Contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site)

AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

Work shall not begin until the AHA for the work activity has been accepted by the Technical Point of Contacts and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site technical representatives at preparatory and initial control phase meetings.

The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA, EM 385-1-1, or other State and Local agencies) shall be identified and included in the AHA. Certification of their competency/qualification shall be submitted to the Technical Point of Contact for acceptance prior to the start of that work activity.

If more than one Competent/Qualified Person is used on the AHA activity, a list of names shall be submitted as an attachment to the AHA. Those listed must be Competent/Qualified for the type of work involved in the AHA and familiar with current site safety issues.

If a new Competent/Qualified Person (not on the original list) is added, the list shall be updated (an administrative action not requiring an updated AHA). The new person shall acknowledge in writing that he or she has reviewed the AHA and is familiar with current site safety issues.

Submit AHAs to the Contracting Officer, primary Technical Point of Contact and alternate Technical Point of Contact. Included with AHA’s for any electrical work shall include a Contractor provided simplified one line diagram indicating all potential power sources and after work ensuring corrections to such diagram occur.

Preconstruction Risk Assessment / Infection Control Risk Assessment Contractor shall control all construction-associated hazards that affect VA medical facilities, their occupants, services and mission-essential functions and capabilities is critical in all medical center facilities.

Contractor shall ensure interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.

Contractor shall ensure compliance VHA 7715 and post a copy of the latest PCRA and ICRA forms at all jobs sites found at:

• VHA PCRA: http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra

• VHA ICRA: http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

VHA-PCRAs and ICRAs will be re-validated and updated as needed based on but not limited to changes from affected individuals, areas/locations, scope, Contractor means and methods, safety requirements, phasing, Contractor competencies and capabilities.

The TPOC with concurrence from a VHA infection control specialist, VHA patient safety and VHA occupational health and safety officer will have ultimate decision on activity type and the level of precautions the contract needs to take.

Deliverables The Contractor shall provide inspection, and testing documentation no later than 7 business days following the onsite services. At a minimum they shall provide the manufacturer’s recommendations, the servicing performed, the results of such servicing and the technician who performed the work. Delays in Contractor reporting will result in deductions of the approved monthly invoice. This is to include Contractor’s failure to report clearly and precisely the above requirements. Documents shall be provided in a pdf form with standardized labeling to include the equipment with unique model numbers, location, frequency period, general description of inspection or maintenance performed.

Schedule Contractor shall provide a schedule to meet each aspect covered in the performance work statement NLT 10 calendar days from notice of award. Changes to this schedule shall be immediately communicated to the Contracting Officer, primary and alternate Technical Point of Contacts.

Due to the continuous operations of the hospital and sensitive populations served, all equipment or utility outages shall be communicated to the Contracting Officer, primary and alternate TPOC for VA approval. The Contractor shall build time for the VA to receive adequate approvals for such outages into their schedule and be prepared to work outside of normal business hours to accomplish any outages to limit impact to the patients, staff, and visitors of the NWIHCS.

Contracting Officer Authority Only Contracting Officers, acting within the scope of their authority, are able to bind the government by entering into, administering, or terminating contracts, as well as making related determinations and findings. The Contracting Officer is also responsible for ensuring that all laws, executive orders, regulations, and other applicable procedures have been followed in accordance with FAR 1.602-1. In addition, Contracting Officers are expected to take the lead in encouraging business process innovations and ensuring that business decisions are sound.

http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

Site Security VA Directive 0735 – Personal Identity Verification of Federal Employees and Contractors, any contract person who requires routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system will be required to verify their identity prior to providing services under the contract. Prior to providing services under the contract, each contract person will be asked to provide two

(2) forms of identification from the Accepted Identification Documentation List to the appropriate VA representative in order to obtain a proper VA-issued identification card (PIV badge). No work onsite shall ensue without issuance of a VA PIV badge or internal escorting. Contractor is expected to build lead times for PIV issuance into schedules.

The general Contractor shall be onsite for any subcontractors who do not have a PIV card issued to them for the duration of the subcontractor’s work including escorting subcontractors. The prime Contractor shall check in all subcontractors prior to performing work each day in the engineering office space.

National Archives and Records Administration (NARA) Records Management Language for Contracts RETPOCDS MANAGEMENT OBLIGATIONS

Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record: includes Department of Veteran Affairs records.

• does not include personal materials

• applies to records created, received, or maintained by Contractors pursuant to their Department of Veteran Affairs contract

• may include deliverables and documentation associated with deliverables

National Archives and Records Administration (NARA) Records Management Language for Contracts RECORDS MANAGEMENT OBLIGATIONS

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

6.00 MO __________________ __________________

Rental of Chiller Trailer 1 - 30 days rental including all labor, maintenance, inspection and installation required for chiller use.

Contract Period: Base POP Begin: 05-15-2025 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: W041 - Lease or Rental of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Rental of Chiller Trailer 2 - 30 days rental including all labor, maintenance, inspection and installation required for chiller use.

Contract Period: Base POP Begin: 05-15-2025 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Rental of Chiller Trailer 3 - 30 days rental including all labor, maintenance, inspection and installation required for chiller use.

Contract Period: Base POP Begin: 05-15-2025 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Rental of Chiller Trailer 1 - 30 days rental including all labor, maintenance, inspection and installation required for chiller use.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Rental of Chiller Trailer 2 - 30 days rental including all labor, maintenance, inspection and installation required for chiller use.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Rental of Chiller Trailer 3 - 30 days rental including all labor, maintenance, inspection and installation required for chiller use.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions.